RFP #202510141 Master Score Sheet Summary

This is a State of Maine Master Score Sheet for RFP #202510141, a Traffic Count Software as a Service (SaaS) procurement managed by the Maine Department of Transportation's Traffic Engineering Division-Traffic Monitoring Section. The procurement seeks a comprehensive cloud-based platform to manage approximately 5,000-7,000 annual portable Short Duration Counts, 130+ Continuous Count Sites, 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential future expansion to 12,000 portable counts. The solution must support full data collection, processing, quality control, scheduling, and reporting functionalities, including federal reporting requirements for HPMS and TMAS submissions. The procurement has a December 3, 2025 proposal submission deadline at 11:59 p.m. local time via the Vendor Self Service system. The contract term extends from January 10, 2026 through March 9, 2029, with potential extensions through two additional three-year renewal periods (potentially extending to March 9, 2035). Two bids were received: Midwestern Software Solutions, LLC at $1,548,249.00 and DRAKEWELL INC at $1,922,180.00.

The Master Score Sheet reflects evaluation results across four scoring sections totaling 100 points: Cost Proposal (30 points available), Preliminary Information (Pass/Fail), Proposed Services (50 points available), and Qualifications (20 points available). Midwestern Software Solutions scored 55 total points (0 cost points, 36 proposed services points, and 19 qualifications points), while DRAKEWELL INC scored 88 total points (30 cost points, 42 proposed services points, and 16 qualifications points). The cost proposal is scored using a mathematical formula where the lowest bid receives maximum points with subsequent bids scored proportionately lower. DRAKEWELL INC is the incumbent service provider. The contract will be federally funded, requiring compliance with Federal Funding Contract Rider D, which may impose additional regulatory requirements. The solution must integrate with multiple equipment types including Gridsmart, Miovision, Rekor, Currux, ECM HERA, ECM HESTIA, and Kistler Data Logger cameras and sensors. The successful vendor must provide comprehensive implementation services, including system configuration, data conversion of current and up to ten years of historical traffic count data, and training for departmental users and external consultants.