RFP # 202510141 Notification Letter.pdf
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- Attached to
- Traffic Count Software as a Service (SaaS) State and local contract opportunity
- Solicitation number
- RFP - 17A - 202510141
- Issued by
- Maine
About this file
This is an Award Notification Letter issued by the State of Maine Department of Transportation on February 3, 2026, regarding the conditional contract award for RFP #202510141, a Traffic Count Software as a Service (SaaS) procurement. The Department has conditionally awarded the contract to DRAKEWELL INC, located at 800 North State Street, Suite 304, Dover, Delaware 19901. The award is based on evaluation of proposals using criteria specified in the RFP, with the awarded vendor receiving the evaluation team's highest ranking. The contract award is conditional upon execution of a written contract with terms and conditions acceptable to the Department, final approval by the State Procurement Review Committee, and successful contract negotiations. The Department reserves the right to cancel the Notice of Conditional Contract Award at any time prior to contract execution. The initial performance period runs from January 10, 2026, through March 9, 2029, with potential extensions through two additional three-year renewal periods, extending the contract potentially to March 9, 2035.
The notice indicates that DRAKEWELL INC is the current incumbent service provider for traffic counting solutions. The contract covers comprehensive SaaS platform services supporting approximately 5,000-7,000 annual portable short-duration counts, 130+ continuous count sites, 22 continuous turning movement sites, and 16 weigh-in-motion sites, with potential future expansion to 12,000 portable counts. The solution must integrate with multiple equipment types and support federal reporting requirements including HPMS and TMAS submissions. Implementation services include system configuration, historical data conversion, training, and deployment support. The contract will be federally funded and subject to compliance with Federal Funding Contract Rider D. All RFP submissions are public records available for inspection under the Maine Freedom of Access Act. Vendors aggrieved by the award decision may request an appeal hearing within 15 days of notification according to 5 M.R.S. § 1825-E (2).
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Text version
Page 1 of 2 rev. 2/3/2026
STATE OF MAINE
DEPARTMENT OF TRANSPORTATION
Janet T. Mills Governor
Dale Doughty Acting Commissioner
AWARD NOTIFICATION LETTER
2026-02-03
SUBJECT: Notice of Conditional Contract Awards under RFP # 202510141, Traffic Count Software as a Service (SaaS)
Dear Vendors
This letter is in regard to the subject Request for Proposals (RFP), issued by the State of Maine Department of TRANSPORTATION for Traffic Count Software as a Service (SaaS). The Department has evaluated the proposals received using the evaluation criteria identified in the RFP, and the Department is hereby announcing its conditional contract awards to the following bidders:
Service/Commodity Vendor Name Address Traffic Count Software as a Service DRAKEWELL INC 800 North State St, Suite 304, Dover, DE
- 19901, US
The bidders listed above received the evaluation team’s highest rankings. The Department will be contacting the aforementioned bidders soon to negotiate a contract. As provided in the RFP, the Notice of Conditional Contract Award is subject to execution of a written contract and, as a result, this Notice does NOT constitute the formation of a contract between the Department and the apparent successful vendor. The vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the Department is executed. The Department further reserves the right to cancel this Notice of Conditional Contract Award at any time prior to the execution of a written contract.
As stated in the RFP, following announcement of this award decision, all submissions in response to the RFP are considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA). 1 M.R.S. §§ 401 et seq.; 5 M.R.S. § 1825-B (6).
This award decision is conditioned upon final approval by the State Procurement Review Committee and the successful negotiation of a contract. A Statement of Appeal Rights has been provided with this letter; see below.
Thank you for your interest in doing business with the State of Maine.
Sincerely, Robert Dwyer RFP Coordinator
Page 2 of 2 rev. 2/3/2026
STATEMENT OF APPEAL RIGHTS
Any person aggrieved by an award decision may request an appeal hearing. The request must be made to the Director of the Bureau of General Services, in writing, within 15 days of notification of the contract award as provided in 5 M.R.S. § 1825-E (2) and the Rules of the Department of Administrative and Financial Services, Bureau of General Services, Office of State Procurement Services [formerly the Division of Purchases], Chapter 120, § (2) (2).
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