This is a field description document supporting a Traffic Count Software as a Service (SaaS) procurement by the Maine Department of Transportation (MaineDOT), Traffic Engineering Division-Traffic Monitoring Section, through RFP #202510141. The SaaS solution must manage approximately 5,000-7,000 annual portable Short Duration Counts, 130+ Continuous Count Sites, 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential expansion to 12,000 portable counts. The platform must support full data collection, processing, quality control, scheduling, and reporting capabilities, including federal submissions for HPMS and TMAS. The document details Weigh in Motion field data parameters including station identification, channel identification, lane mapping, direction of travel, vehicle count, date/time stamps, vehicle speed, axle counts, wheel patterns, FHWA vehicle classification, gross vehicle weight, axle weights and spacing, vehicle length, and diagnostic codes. Questions must be submitted by November 17, 2025, at 11:59 p.m. local time, with proposals due December 3, 2025, at 11:59 p.m. via the Vendor Self Service system. The initial contract term runs from January 10, 2026, through March 9, 2029, with two potential three-year renewal periods extending the contract through March 9, 2035.
The solution must integrate with multiple equipment types including Gridsmart, Miovision, Rekor, Currux, ECM HERA, ECM HESTIA, and Kistler Data Logger systems. Drakewell Inc. is the current service provider. Proposals will be evaluated on a 100-point scale: 20 points for organizational qualifications, 50 points for proposed services and technical assessment, and 30 points for cost proposals, with the lowest bid receiving 30 points and subsequent bids scored proportionately lower. The contract will be federally funded, requiring compliance with Federal Funding Contract Rider D. Implementation services must include system configuration, data conversion of current and up to ten years of historical traffic count data, training for departmental users and external consultants, and deployment support. The State will process payments on net 30 terms upon receipt of accurate invoices. No specific small business or disadvantaged enterprise set-asides are mentioned, and the Department reserves the right to conduct vendor demonstrations and negotiate with the highest-ranked bidder.
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