RFP Supplemental Files Folder - Part I.zip.crdownload

This RFP supplemental files folder relates to a Traffic Count Software as a Service (SaaS) procurement by the Maine Department of Transportation (MaineDOT), specifically the Traffic Engineering Division-Traffic Monitoring Section. The solicitation (RFP #202510141) seeks a comprehensive cloud-based platform to manage approximately 5,000-7,000 annual portable Short Duration Counts (SDCs), 130+ Continuous Count Sites (CCSs), 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential future expansion to 12,000 portable counts. The solution must support full data collection, processing, quality control, scheduling, and reporting functionalities, including federal reporting requirements such as HPMS and TMAS submissions. The RFP includes a November 17, 2025 deadline for submitting questions and a December 3, 2025 proposal submission deadline, both at 11:59 p.m. local time via the Vendor Self Service system. The initial contract performance period extends from January 10, 2026, through March 9, 2029, with potential extensions through two additional three-year renewal periods, potentially extending the contract through March 9, 2035.

The solution must integrate with multiple equipment types including Gridsmart, Miovision, Rekor, Currux, ECM HERA, ECM HESTIA, and Kistler Data Logger cameras and sensors. Proposals will be evaluated on a 100-point scale with 20 points for organizational qualifications, 50 points for proposed services and technical assessment, and 30 points for cost proposals, using a mathematical formula where the lowest bid receives 30 points. The current service provider is Drakewell Inc. The contract is federally funded and requires compliance with Federal Funding Contract Rider D. The successful vendor must provide comprehensive implementation services, including system configuration, data conversion of current and up to ten years of historical traffic count data, training for departmental users and external consultants, and deployment support. The State processes payments on net 30 terms upon receipt of accurate invoices, and the Department reserves the right to conduct vendor demonstrations and may negotiate with the highest-ranked bidder.