RFP# 202510141_Q

This is a Questions and Answer Summary document for RFP #202510141, issued by the Maine Department of Transportation's Traffic Engineering Division-Traffic Monitoring Section, regarding a Traffic Count Software as a Service (SaaS) solution. The RFP seeks a cloud-based platform to manage approximately 5,000-7,000 annual portable Short Duration Counts (SDCs), 130+ Continuous Count Sites (CCSs), 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential future expansion to 12,000 portable counts. The solution must support full data collection, processing, quality control, scheduling, and reporting functionalities, including federal reporting requirements such as HPMS and TMAS submissions. The RFP includes 12 designated Optional ("O") requirements detailed in Appendix G. The proposal submission deadline is December 3, 2025, at 11:59 p.m. local time via the Vendor Self Service system, with questions due by November 17, 2025. The initial contract performance period is scheduled from January 10, 2026, through March 9, 2029, with potential extensions through two additional three-year renewal periods, potentially extending to March 9, 2035.

The cost proposal will be scored using a mathematical formula where the lowest bid receives 30 points, with subsequent bids scored proportionately lower, as part of a 100-point evaluation scale that allocates 20 points to organizational qualifications and 50 points to proposed services and technical assessment. The RFP clarifies through Amendment 1 that vendors must address optional requirements in their pricing and that batch exports on demand of Short Duration Counts into custom Excel file formats are permissible. The current service provider is Drakewell Inc., and the State anticipates one award with the successful vendor required to provide comprehensive implementation services, including system configuration, data conversion of current and up to ten years of historical traffic count data, training, and deployment support. The contract will be federally funded, requiring compliance with Federal Funding Contract Rider D, and the State processes payments on net 30 terms upon receipt of accurate invoices.