RFP# 202510141- Cost Proposal Worksheet_Amended_FINAL.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Traffic Count Software as a Service (SaaS) State and local contract opportunity
- Solicitation number
- RFP - 17A - 202510141
- Issued by
- Maine
About this file
Cost Proposal Worksheet Summary: RFP #202510141 Traffic Count Software as a Service
This cost proposal worksheet is issued by the Maine Department of Transportation for RFP #202510141, a Traffic Count Software as a Service (SaaS) procurement. Bidders are required to complete sections 1 through 5 of the worksheet and submit it with their proposals. The cost proposal instructions direct bidders to include all mandatory requirement costs across all contract periods in sections 1 and 2, including software licensing, implementation services, and travel. The contract term consists of an initial three-year period (Years 1-3) with potential renewal options extending through Year 9, with years 4-9 marked as renewal periods. Bidders must itemize fixed annual costs, such as SaaS fees, in section 1 and list all other fixed costs necessary for full contract compliance, such as one-time implementation fees, in section 2. The total fixed costs from sections 1 and 2 will be used as the proposed cost for RFP scoring and must be transferred to Appendix H.
Section 4 requires bidders to provide time and material rates applicable to changes in scope during or after implementation, including reconfiguration, custom report development, additional cloud storage, or additional licenses. Section 5 addresses optional requirements with separate line items for annual and fixed costs, including security accreditations, polling frequency management, missing data polling, SDC data entry and scheduling, mobile device flagging, data utilization, ramp balancing calculations, HPMS compliance, live traffic count mapping for authenticated users and public access, and hosted live and archived spatial data access. The Department reserves the right to score, award, and negotiate on proposed amounts or amounts assumed if the proposal contains mathematical errors. Non-prices such as "TBD" or "not available" will be interpreted as zero cost for scoring and contracting purposes.
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Text version
Cost Proposal Worksheet State of Maine Department of Transportation COST PROPOSAL WORKSHEET (Amended)
RFP# 202510141
Traffic Count Software as a Service (SaaS)
INSTRUCTIONS:
1.) Complete sections 1 through 5 of this Cost Proposal Worksheet and submit a copy with the proposal. Please review RFP PART IV, Section IV (Cost Proposal Instructions). Cost associated with mandatory and optional requirements as identified in Appendix G (Proposed Services Requirements Worksheet) are included in seperate sections of this Cost Proposal Worksheet.
2.) Include in section 1 and section 2 all costs for mandatory requirements (e.g. software licensing, implementation services, travel, etc.) for all contract periods of performance (including renewal periods) as identified in the RFP in PART I, C (Contract Term). Do not include costs for optional requirements in section 1 and section 2.
3.) Include costs for modifications for each requirement marked as “will meet with change” in Appendix G (Proposed Services Requirements Worksheet).
4.) If a discount is applied, that may be noted by including a line item with a negative amount.
5.) Include in section 4, the Time and Material rates that would apply for changes in scope.
6.) Include in section 5, costs for optional requirements.
NOTE: The Department reserves the right to score, award, and negotiate on the amounts proposed or amounts assumed should the Bidders proposal contain mathematical errors. The Department reserves the right to interpret non-prices such as “TBD” or “not available” as offered as free ($0) for scoring and contracting.
| 1 FIXED ANNUAL COSTS (for mandatory requirements) | |||||||||
| Itemize all fixed annual costs, such as SaaS fees. Add lines as needed. (* means if renewed) | |||||||||
| Description | Year 1 cost $ | Year 2 cost $ | Year 3 cost $ | Year 4* cost $ | Year 5* cost $ | Year 6* cost $ | Year 7* cost $ | Year 8* cost $ | Year 9* cost $ |
| 1A. Total Fixed Annual Costs (sum of columns above in this table) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 1B. Subtotal for Each Period | $ - 0 | $ - 0 | $ - 0 | ||||||
| 1C. Total Fixed Annual Costs for All Periods (sum of row 1A entries above) | $ - 0 |
2. ALL OTHER FIXED COSTS (for mandatory requirements) List all other fixed costs necessary to fully comply with the contract terms and conditions and RFP requirements such as one-time implementation fees. Add additional lines as needed.
Description Cost
2A. Total of All Other Fixed Costs (sum of Cost column in this table) $ - 0
| 3. TOTAL FIXED COSTS (for mandatory requirements) | ||
| This cost (sum of from 1C and 2A above) will be used as the Proposed Cost for RFP cost scoring. Please transfer it to Appendix H (Cost proposal Form). | $ - 0 |
| 4. TIME AND MATERIALS RATES |
| The Fixed Cost Proposal above must include ALL services and materials required to meet the requirements set forth in the RFP. |
Please provide below the rates for services and materials to address changes in scope during or after implementation (e.g. reconfiguration, new custom report development, additional cloud storage, or additional licenses).
Add additional lines as needed. These rates are not used in cost scoring but will be used in contract development.
| Item Description | Pricing Unit | Year 1 | Year 2 | Year 3* | Year 4* | Year 5* | Year 6* | Year 7* | Year 8* | Year 9* |
| (e.g. per hr., per visit) | $/Unit | $/Unit | $/Unit | $/Unit | $/Unit | $/Unit | $/Unit | $/Unit | $/Unit |
| 5. OPTIONAL REQUIREMENTS COSTS | ||
| OPTIONAL REQUIREMENTS PER APPENDIX G (PROPOSED REQUIREMENTS WORKSHEET) | ANNUAL COST | FIXED COST |
| 1.8 Security Accreditations |
5.5 Polling Frequency Management
5.6 Polling for Missing Data
6.3 SDC Special Studies Data Entry
| 6.4 SDC Scheduling Activities |
| 7.6 SDC Mobile Device Flagging |
| 8.10 Data Utilization |
| 9.5 Ramp balancing Calculation |
11.9 Highway Performance Monitoring System (HPMS)
| 12.3 Live Traffic Count Mapping – for Authenticated Users | ||
| 12.4 Live Traffic Count Mapping – for Public Access | ||
| 12.5 Hosted Live and Archived Spatial Data Access | ||
| TOTAL COSTS | $ - 0 | $ - 0 |
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