N4019222R2012_Amend0002_Attach(9)_6_ESR_E20_Rev1.pdf

FY22 National Guard Readiness Center WON 1674991 Barrigada, Guam Part 3 Chapter 6 E20 Interior Furnishings

Final DB-RFP Submittal

PART 3 - CHAPTER 6 / ESR E20 - Page 1

E20 FURNISHINGS

SYSTEM DESCRIPTION

Furnishings shall include fixed furnishings as part of the Structural Interior Design (SID) and the design and documentation of the movable furnishings, the Furniture, Fixtures, and Equipment (FF&E) Package.

The design and documentation of both shall be funded as part of the construction contract and coordinated with the end user. The purchase and installation of the FF&E Package shall be funded separately as part of Collateral Equipment.

The movable furniture and furnishings (FF&E) for this facility may include, but are not limited to movable furniture systems, freestanding furniture, artwork, appliances, flat screen TVs (not connected to data), accessories, shop equipment, specialty equipment (specified by the Activity) and other miscellaneous items to support facility functions.

FF&E is estimated in the following amount: $501,809.00. This estimate includes the contractor's Handling and Administration Rate (HAR) shipping, delivery, handling, installation, contingency, escalation, and applicable taxes and excludes operating equipment such as computers and printers.

as noted in the FF&E and A/V Summary/Budget List of the Comprehensive Interior Design (CID) package.

Fixed furnishings (items that are fixed to the structure), such as specialty equipment, security cages, lockers, security cameras, motorized projection screens, blinds/shades are part of the construction contract. Weapon racks identified as shelving/storage for Arms vault are Government Furnished and Installed Items as indicated in the CID Package. Refer to Part 3 Room Requirements for security camera information.

The Audio Visual (AV) Equipment is estimated in the following amount: $5,160.00 This will be identified as a separate line item, priced separately from the FF&E, and funded as an option. Refer to Part 3 Section E10 of this RFP.

GENERAL SYSTEMS REQUIREMENTS

Design and provide fixed and movable furnishings for all areas as developed during Activity programming and as indicated in the Room Requirements (refer to Part 3 Section 5 of this RFP). Design a complete FF&E package and prepare supporting plans and procurement data. FF&E items identified in this RFP are to be used as a guideline to assist in establishing the minimum facility requirements and do not relieve the Contractor's Interior Designer of Record from developing a complete design package that incorporates All of the Activities FF&E requirements. Design per specific UFC (i.e., Youth center, BEQ, etc.) and in conjunction with UFC 03-120-10, Interior Design.

The contractor shall have an Interior Designer of Record with a minimum of one of the following credentials: National Council for Interior Design Qualification (NCIDQ) certification, or state and/or jurisdiction Interior Design Certification, Registration, or License. This Interior Designer of Record must prepare both the SID and the FF&E Package and participate in all design charrettes and review meetings to develop the building design and floor plan. When Audio Visual (A/V0, shop or specialty equipment is required in the project, the contractor shall obtain services of equipment specialists to specify the A/V, shop, or specialty equipment. The Contractor's Interior Designer of Record and any Specialists shall not have any affiliation with the products specified. The NAVFAC Interior Designer

PART 3 - CHAPTER 6 / ESR E20 - Page 2 reserves the right to approve/disapprove the qualifications of the Contractor's Interior Designer.

All fixed and movable furnishings selections shall be closely coordinated with Parts 3 and 4 Sections C10, Interior Construction, and C30 and E10 of this RFP. The FF&E package shall be fully integrated with the building systems and finishes.

The Contractor's Interior Designer of Record shall be responsible for designing and providing specifications for procurement of all FF&E, to include delivery and installation, for the facilities built under this contract as directed by the NAVFAC Interior Designer of Record. FF&E specifications shall be based on NAVSUP Blanket Purchase Agreements (BPA's), GSA schedules, and other Federal contracts and complying with priorities found in FAR Part 8.404. A list of current BPA contract holders is in Part 6 of this RFP. A list of current BPA contract holders will be provided at the FF&E Requirements Meeting.

The FF&E package shall be fully integrated into the design and construction schedule for the building.

INTERIOR DESIGN SUBMITTAL AND MEETING REQUIREMENTS

STRUCTURAL INTERIOR DESIGN (SID)

The SID submittal process shall begin following the award of the RFP. The SID submittal shall include Interior Design programming documents, FF&E Floor Plans, and exterior & interior finish/color and material sample boards. Refer to this RFP Part 4 Section Z10 General Performance Technical Specifications and Part 2 UFGS Section 01 33 10.05 20, Design Submittal Procedures.

Provide the following SID meetings and submittals;

a. Concept Design Workshop (CDW) (10%-15%) or Initial Design Meeting: The Contractor's Interior Designer of Record shall meet with the Activity [and Base Property for Marine Corps projects] to develop the Interior Design SID programming documents, which will include a preliminary Furniture and Equipment Plan and the FF&E Summary List. The Contractor's Interior Designer of Record shall provide in-depth room by room interviews to confirm Activity requirements for the new facility(s). These interviews shall occur at the Activity's current location, if possible, to include building walk-thru(s). Minutes of this meeting shall be submitted to the NAVFAC Interior Designer within 7 days

b. Design Development (35%-50%) Submittal: The Contractor's Interior Designer of Record shall provide a conceptual Finish Schedule, proposing finish materials to be used in all spaces. The Furniture and Equipment Plan and FF&E Summary List should be further developed and included in this submittal.

c. SID "Over the Shoulder" Review: Prior to the Pre-Final (100%) Submittal, the Contractor's

Interior Designer of Record shall meet with the NAVFAC Interior Designer of Record for an "over-the-shoulder" review meeting to present a minimum of (2) options for the interior building finishes/colors/materials. Finishes shall display manufacturer's label/specifications and be presented in a "loose" format for preliminary approval prior to the presentation with the Activity. The venue of the over-the-shoulder review meeting is to be coordinated with NAVFAC.

d. Prefinal (100%) Submittal: The Contractor's Interior shall present a minimum of two (2)

NAVFAC-approved interior building finishes/color/material options, to the Activity for approval. Each of these two finish options shall be documented and submitted in a 16"x20" presentation board format to the NAVFAC Project Manager. In addition, the submittal shall

PART 3 - CHAPTER 6 / ESR E20 - Page 3 include an updated Furniture and Equipment Plan, Finish Schedule, Floor Finish Plan, and Finish Legend for review and approval.

e. Final Submittal: The Contractor's Interior Designer of Record shall incorporate the final approved Furniture and Equipment Plan, Finish Schedule, Floor Finish Plan and Finish Legend into the Contractor's final drawing set. These drawings and all approved finishes shall be submitted in 8-1/2" x 11" binder format, using heavy duty plastic sheet protectors.

Three (3) sets of the Final SID Submittal shall be distributed to the NAVFAC Project Manager, FEAD/ROICC, and the Activity.

SID CONSTRUCTION SUBMITTALS

No substitutions shall be made to the SID finishes once they have been approved by NAVFAC during the design phase. If revisions may be required due to unforeseen conditions such as discontinued product, such revisions must be submitted via the FEAD/ROICC for approval by the NAVFAC Interior Designer before substitutions can be made.

INTERIOR PHOTOGRAPHY SUBMITTAL

Upon completion of the FF&E installation, the contractor shall provide professional photography of the completed interior. The photographer must be in the business of specializing in architectural and interior photography. The submittal shall be a minimum of 6 photos. "Before" and "After" photos are required for all renovation projects. Permission for publishing and using the photos by NAVFAC is required.

Images to be submitted on a CD as a JPEG or PDF with a resolution of no less than 300 dpi as well as 8x10 matte photographs. The photographs shall be taken prior to occupancy and staged with accessories as needed. Additional lighting may be needed to ensure quality images.

FIXTURES, FURNISHINGS AND EQUIPMENT (FF&E)

The FF&E process shall begin approximately with the 50% design submittal. The submittals shall include fixtures, furnishings, and equipment specifications in accordance with the Activity requirements to produce an optimally functional facility. FF&E are all items that are not fixed to the structure but are fully integrated with the building systems and finishes. Refer to RFP Part 4 Section Z10 General Performance Technical Specification and Part 2 UFGS Section 01 33 1-.05 20, Design Submittal Procedures.

Develop design as described and in accordance with the Activity requirements. Include in the design all loose furnishings required to produce an optimum functional facility, consistent with quality commercial design. This project also includes the preparation of specific detailed information for each selected item. Each submittal shall demonstrate interaction thoroughly with the Activity requirements and complete coordination with the facility design and the SID. Coordinate submittal deliverables with

NAVFAC.

For all projects, including fast track projects, the contractor shall be responsible for sufficiently scheduling all SID/FF&E submittals early enough to obtain the required government approvals, and meet all ordering and installation lead times to complete the project by the contract completion date.

These are minimum requirements, and the Contractor shall be prepared to provide any/all additional meetings and submittals that may be necessary to support the Interior Design effort/FF&E coordination.

Provide the following FF&E meetings and submittals;

a. FF&E Requirements (Interior Design Orientation) Meeting: This meeting shall occur upon

PART 3 - CHAPTER 6 / ESR E20 - Page 4 completion of Design Development (or approximately 50%), prior to the development of the FF&E package. The NAVFAC Interior Designer of Record will provide the Contractor's Interior Designer of Record a sample format of the FF&E submittal, review the Best Value Determination (BVD) process, and discuss Blanket Purchase Agreement (BPAs), GSA or other mandatory sources to consider. The FF&E Summary List and a preliminary Cost Estimate shall be submitted within 21 days to the NAVFAC Interior Designer of Record to review. Minutes of this meeting shall be submitted to the NAVFAC Interior Designer within 7 business days.

b. FF&E "Over the Shoulder" Review: Prior to the Preliminary FF&E Submittal the

Contractor's Interior Designer of Record shall meet with the NAVFAC Interior Designer of Record for an "over-the-shoulder" review to present preliminary FF&E options. These can be presented in a "loose" format for preliminary approval prior to the Activity presentation.

The "over-the-shoulder" review meeting venue is to be coordinated with NAVFAC.

c. FF&E Concept Presentation: The Contractor's Interior Designer of Record shall present the NAVFAC approved preliminary FF&E package to the Activity for approval. This presentation shall include loose format samples and catalog cuts. Sample boards are not required.

d. Best Value Analysis (BVA), "Over the Shoulder Review": Prior to issuing the BVA, the

Contractor's Interior Designer of Record shall meet with the NAVFAC Interior Designer for an "over-the-shoulder" review of the solicitation package. BVA Solicitation to include the following:

1. Copy of the BVA cover letter.

2. BVA Solicitation form & Questionnaire

3. Technical Specification to establish minimum acceptable FF&E requirements

4. Room and Typical

5. Furniture Plans with Legends (PDF format)

e. Preliminary BVA Submittal - The Contractor's Interior Designer of Record shall submit one

(1) copy of the Preliminary BVA package to the NAVFAC Interior Designer [and one (1) copy to Base Property for Marine Corps projects]. This submittal shall be in binder format and will include the following:

1. Cover Title Page (project name, project #, submittal date, submittal title)

2. Table of Contents

3. Point of Contact List

4. Narrative of Interior Designer Objectives

5. Copy of all information sent to bidders and documentation that all required sources were contacted.

6. BVA Spreadsheet

PART 3 - CHAPTER 6 / ESR E20 - Page 5

7. Solicitation Forms submitted by each bidder (cut sheets/highlighted pricing sheets/technical specifications, pricing, dealer, and manufacturer qualification for each product showing that products meet all requirements.)

8. Response from UNICOR

f. Preliminary FF&E Submittal: The Preliminary FF&E submittal shall be due at pre-final

(100%). It shall be presented to the Activity and NAVFAC Interior Designer. Submit the following in a 3-ring binder (with the exception of the 16x20 color boards) for both Activity and NAVFAC Interior Designer review and approval:

1. Cover Title Page (project name, project #, submittal date, submittal title)

2. FF&E list (Cost Summary)

3. Furniture placement plans coded to the FF& list and furnishings specifications

4. Specifications for furniture, furnishings, etc.

5. Catalog cuts and finish samples for all specified items

6. 16x20 inch color boards of furniture/furnishings and finishes specified for Activity presentation to indicate overall design intent

7. 8x10 color photographs of the color boards

g. Final FF&E Submittal: The Contractor's Interior Designer shall submit the Final FF&E

Package within [30 -120] calendar days following the receipt of review comments on the preliminary FF&E submittal. The Final submittal shall incorporate the following:

1. Cover Title Page (project name, project #, submittal date, submittal title)

2. Table of Contents

3. Manufacturer Contact List

4. Procurement Data Sheets for each product indicating final finish and fabric selections

5. Copy of Final Quote on Letterhead from the vendor determined to be the Best Value.

6. Best Value Determination Guideline sheets (completed and signed by the Contactor's Interior Designer of Record)

7. CD copy of the final FF&E binder.

8. Final Finish Selections and Memo Samples for the FF&E submitted in 8x10 binder format, using heavy-duty plastic sheet protectors

FF&E CONSTRUCTION SUBMITTALS

Submit any revisions or deviations caused by discontinued items to the Contracting Officer for

PART 3 - CHAPTER 6 / ESR E20 - Page 6 approval by the NAVFAC Interior Designer.

SD-10 Operation and Maintenance Data

List Operation and Maintenance Manuals for seating, systems furniture, and keyboard trays.

E2010 FIXED FURNISHINGS (SID)

Fixed furnishings (SID) are funded as part of the construction project and are not funded as part of FF&E Each submittal must demonstrate complete coordination with the facility design and with the package for movable furnishings.

Develop design as described herein and provide storage shelving, equipment racks, and window treatments. Cross reference C10 Interior Construction, and C30 Interior Finishes, for performance requirements. Each submittal must demonstrate complete coordination with the facility design and with the package for movable furnishings.

E201001 FIXED ARTWORK

As required, provide wall mosaic, painted mural, graphics and/or logo of activity in appropriate locations.

E201002 WINDOW TREATMENTS

NOTE: Vinyl plastic window treatments shall not be used. All components shall be manufactured and installed so cords and other operating deceives will not pose a strangle risk to children and pets.

All windows and other glazed openings to the exterior of the building shall be provided with manually or electrically operated double-roller sunscreen and room darkening shades and are considered SID and are funded as part of the construction project.

Soft window treatments, such as shower curtain and rod, are considered FF&E and shall be included in the FF&E package, as required. Refer to FF&E Summary/Budget List of the Comprehensive Interior Design package for list of FF&E items.

All roller shade components shall be aluminum or 316L stainless steel or other similar non-corrosive metal including hardware, connectors, and fasteners.

E201003 FIXED SEATING AND TABLES

NOTE: In general, all fixed seating and tables shall be of non-corrosive materials. Materials such as wood and steel shall not be used. Painted, hot-dipped galvanized steel is acceptable only at interior, air-conditioned spaces. Vinyl and other plastic materials shall not be used where their location will be susceptible to ultra-violet light. All fabrics shall be of man-made synthetic fibers.

As required, provide fixed locker room benches.

E201004 INTERIOR LANDSCAPE (FIXED)

Not used.

PART 3 - CHAPTER 6 / ESR E20 - Page 7

E2020 MOVABLE FURNISHINGS

The design of the FF&E package is funded as part of the construction contract base bid. The purchase and installation coordination of FF&E is a planned modification to the contract and funded separately as part of Collateral Equipment. The specific process is outlined in PTS E20 in Part 4 of this RFP. If a Collateral Equipment list is provided within this RFP, the costs associated with the purchase and installation of these items are NOT to be included in the base bid. The estimated Collateral Equipment cost is provided for information purposes only. The Contractor only needs to propose the Handling and Administrative Ration (HAR)

Design and provide an FF&E package in accordance with UFC 03-120-10, Interior Design, and other portions of this RFP for all areas as developed during Activity programming to provide a fully usable and complete facility. FF&E may also include specialty items specified by the Activity and the Contractor's Interior Designer of Record is responsible for incorporating these into the FF&E package.

FF&E Summary/Budget List of the Comprehensive Interior Design package for initial list of FF&E items.

The FF&E Package must include shipping, freight, handling, and professional installation, project management, HAR, and applicable sales tax. A Best Value Determination shall be performed on a minimum of three manufacturers for orders exceeding a total procurement of $3000 from an individual manufacturer. Documentation shall be provided to the Government with the final FF&E package.

Specific Documentation is indicated in Part 4 of the RFP. The BVD Statement shall be completed and signed by the contractor's interior designer of Record A sample BVD form and instructions will be provided during the FF&E Procurement Requirements Meeting.

The Contractor, as a planned modification, shall be authorized by the Government Contracting Officer to procure all furniture/furnishings in the approved final FF&E package using predominately negotiated Federal contracts as directed by the Contracting Officer and the NAVFAC Interior Designer. When the modification for turnkey furniture procurement is exercised, the Contractor's proposed Handling and Administrative Rate (HAR) shall not exceed 5% of the total cost of the FF&E, shipping, freight, handling, and installation. The HAR includes all the prime contractor's effort related to the storage, coordination, handling and administration of subcontractors, and all other associated costs and profit for the procurement of FF&E. No other charges, fees, or markups will be authorized. The contractor shall establish and submit a fixed percentage figure, for the administration effort of this modification (HAR), with the initial project proposal as part of the contractor's Pricing Schedule.

E202001 MOVABLE ARTWORK

Provide movable artwork as required.

E202002 MODULAR PREFABRICATED FURNITURE

Provide Workstation systems product or modular freestanding workstations as required. Provide at a minimum, an articulating keyboard tray with left- or right-handed mouse extension for each computer location. Refer to FF&E and A/V Summary/Budget List of the Comprehensive Interior Design package for initial list of FF&E items.

E202003 FREESTANDING FURNITURE AND FILES

Provide ergonomic task seating, lounge, reception and guest seating, storage and filing, tables, as required. Refer to FF&E and A/V Summary/Budget List of the Comprehensive Interior Design package for initial list of FF&E items.

E202004 RUGS & ACCESSORIES

PART 3 - CHAPTER 6 / ESR E20 - Page 8

Not used.

E202005 MULTIPLE SEATING (MOVABLE)

Not used.

E202006 INTERIOR LANDSCAPING (MOVABLE)

Not used.

E202090 OTHER MOVABLE FURNISHINGS

Provide waste receptacles, recycling containers, fire extinguishers, clocks, washer, dryer, microwaves, refrigerators, non-plumbed coffee pots, and other appliances as required. Refer to FF&E and A/V Summary/Budget List of the Comprehensive Interior Design package for initial list of FF&E items.

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