VOLUME_2A_SCOPE_OF_WORK.pdf

DB Contract Statement of Work Roybal Repair and Alteration Prospectus Project

Volume 2A

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: Roybal Repair and Alteration Prospectus Project

Project Number: TBD

Region: 09

Building Name: Edward R. Roybal Federal Building and Courthouse

Building Address: 255 E. Temple Street, Los Angeles, CA 90012

Contracting Officer: Greg McSweeney

Date: 5/15/15

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy or return documents when no longer needed

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Implementation Plan

2.5 Budget

2.6 Schedule Milestones and Duration

2.7 DB Contractor Team

2.8 Project Delivery Requirements

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

2.8.1.2 Document List

2.8.1.3 Design Excellence Program and Peer Review

2.8.1.4 Construction Excellence and Peer Review

2.8.1.5 High Performance Green Buildings – as Applicable

2.8.1.6 Sustainable Design

2.8.1.7 Fire Protection/Life Safety

2.8.1.8 Building Automated System

2.8.1.9 Accessibility

2.8.1.10 gBUILD Reporting Requirements

2.9 Cost Management

2.9.1 Cost Allocating Updates

2.9.1.1 Beginning of Design Development

2.9.1.2 Completion of Design Development

2.9.1.3 Final Settlement of Contract

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Detailed Project Schedule Development and Maintenance

2.10.3 Project Progress Meetings/Presentations/Partnering

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.5 Design Quality Assurance

2.10.5.1 Owner’s Review

2.10.5.2 Codes and Standards Review

2.10.5.3 Constructability

2.10.5.4 Design Review Procedures

2.10.6 Quality Control Plan (QCP)

2.10.6.1 General

2.10.6.2 QCP Content

2.10.6.3 Coordination with Commissioning Program

2.10.6.4 Test Parameters

2.10.6.5 Test Report

2.10.6.6 Submissions

2.10.7 Electronic Project Management System (ePM)

2.10.7.1 Purpose

2.10.7.2 Definition

2.10.7.3 Project Documentation

2.10.7.4 Equipment and Training

2.10.7.5 Data Ownership

2.10.7.6 References

2.11 GSA Assignment Drawing Coordination

2.12 Electronic/Print Media

2.12.1 Computer Aided Design (CAD) Standards

2.12.2 Other Electronic Documents

2.12.3 Plans and Specifications

2.13 DB Contractor Personnel Security Requirements

2.13.1 Law Enforcement Checks and Background Investigations

2.13.2 Credentialing and Return of Credentials

2.13.3 Subcontracts

2.14 Document Security

2.15 Record Keeping

2.16 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Design Stage

3.1.1 Site Inspection and Verification

3.1.2 Site Office & Staging Area

3.1.3 Design Development (DD) Phase (Review Rounds #1 and #2)

3.1.3.1 DD Coordination & Submissions

3.1.3.1.1 DD Systems Selections Analysis Meetings

3.1.3.1.2 DD Analysis and Calculations

3.1.3.2 DD Submissions

3.1.3.3 Space Planning Development

3.1.3.3.1 Preliminary Space Plan

3.1.3.3.2 Final Space Plan

3.1.3.4 Construction Work Sequence Planning

3.1.3.5 DD 50% Submission

3.1.3.6 DD Final Submission

3.1.3.7 DD Review Meeting(s) and Comments

3.1.3.8 Design Stage Commissioning Report

3.1.3.9 DD Review

3.1.3.10 Design Development Peer Review

3.2 Construction Documents (CD) Phase (Review Rounds #1 and #2)

3.2.1 CD Coordination

3.2.1.1 Construction Work Sequencing and Coordination Plan

3.2.1.2 CD Coordination (Special Tasks)

3.2.1.3 In-Progress CD Interdisciplinary Coordination Review Meeting

3.2.1.4 In-Progress CD (75%) Submissions

3.2.1.5 In-Progress 75% CD Reviews

3.2.1.6 Pre-Final 95% CD Coordination

3.2.1.7 Pre-Final CD (95%) Submissions

3.2.1.8 Pre-Final 95% CD Reviews

3.2.1.9 For Construction CD (100%) Submissions

3.2.1.10 For Construction CD Commissioning Activities

3.3 Construction Phase

3.3.1 Construction Phase Delivery

3.3.1.1 Construction Start Coordination

3.3.1.1.1 Pre-Construction Conference

3.3.1.1.2 Partnering

3.3.1.2 Construction Administration

3.3.1.2.1 Schedule of Values

3.3.1.2.2 Construction Delivery Phase Recordkeeping

3.3.1.2.3 Construction Progress Reporting

3.3.1.2.4 Construction Safety Program

3.3.1.2.5 Project Progress Meetings

3.3.1.2.6 Construction Schedules

3.3.1.2.7 Submittal Processing

3.3.1.2.8 Inspections and Testing

3.3.1.2.9 Clarifications/Requests for Information

3.3.1.2.10 DB Contractor As-Built Drawings and Specifications

3.3.1.2.11 DB Contractor Payment Requests

3.3.1.2.12 Construction Checklists

3.3.1.2.13 Construction Excellence Peer Reviews

3.3.1.2.14 Construction Delivery Phase Commissioning

3.3.1.3 Turnover Process

3.3.1.3.1 Substantial Completion by Project Phase

3.3.1.3.2 Punch List

3.3.1.3.3 Preparation for Occupancy

3.4 Closeout Stage

3.4.1 Operation and Maintenance (O&M) Manuals Submittal

3.4.2 Warranties, Guarantees and Certificates

3.4.3 Building Design Standards

3.4.4 Material Samples, Attic Stock and Spare Parts

3.4.5 Project Awards/Certifications

3.4.6 Final Record Documents

3.4.7 GSA CAD Library Coordination

3.4.8 Final Project Photos

3.4.9 DB Contract Closeout

3.5 Tenant Occupancy Stage

3.5.1 Occupancy Agreements and Rent Phase

3.5.1.1 CAD Assignment Drawings

3.5.2 Furniture, Fixtures, and Equipment (FF&E)/Move-in Phase

3.5.2.1 Telecommunications (Telephone, IT/Data) Systems Installation

3.5.2.2 Tenant Agencies’ Audio-Visual (A/V) and Security Systems

4 ADMINISTRATION

4.1 Submission and Review Table (Review Rounds #1 and #2)

4.2 Payment for Construction Delivery Phase Work

4.3 Progress Payment Schedule

4.4 Delays

4.5 Travel

4.6 Reproduction and Delivery

5 Owner’s Project Requirements

5.1 Bridging Documents

5.2 Architectural Requirements

5.3 Mechanical Requirements

5.4 Electrical Requirements

5.5 Plumbing Requirements

5.6 Fire Protection Requirements

1 PROJECT DESCRIPTION

This Statement of Work is issued by the Public Buildings Service of the United States General Services Administration (GSA), Pacific Rim Region in San Francisco, CA, hereinafter referred to as the “Government”, to obtain Design-Build Services of a General Contractor (GC) and Architectural Engineer Design (A/E) team (also referred to as Offeror or DB Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract. This contract is for a limited scope project at the Edward R. Roybal Federal Building and U.S. Courthouse (Roybal), required to consolidate the U.S. Court’s operations from 312 North Spring Street, 300 North Los Angeles Street, and Roybal that will not be housed in the new Los Angeles Courthouse (LACT). The project scope includes reconfiguration of Court space and tenant improvements in Roybal. It does not include any core and shell work.

The Edward R. Roybal Federal Building and U.S. Courthouse is located at 255 E. Temple Street in the civic center of downtown Los Angeles. Roybal occupies 3.68 acres of an 8.08 acre parcel shared with the 300 North Los Angeles Federal Building. The Roybal building is a Class A stand alone structure occupied primarily by the U.S. District Courts (USDC), U.S. Bankruptcy Courts (USBC), Drug Enforcement Agency (DEA), and other court related agencies. Constructed in 1993, the building is steel frame construction with exterior granite cladding. The building has 22 stories, with three below-grade basement levels, including an underground parking facility.

The Roybal Repair and Alterations Project (Roybal R&A) includes repurposing of existing courtrooms for general office space for the U.S. Bankruptcy Court (USBC), the U.S. District Court (USDC), Circuit Library, and Pretrial Services. In addition, renovation of existing court-occupied space will occur to create more efficient work spaces. Repurposing of space within the existing courtrooms will be consistent with the Court’s policies on sharing.

The project options are:

Option A: Circuit Library – Minor tenant improvement, finish replacement, and repurposing of (1) existing courtroom and ancillary spaces. Includes: removal of fixed courtroom furnishings, provide convenience power, telephone and data infrastructure, AV infrastructure, patch and repair existing walls, and new carpet.

Option B: USDC Finish Modifications – Provide finish replacement only for (2) conference rooms,

(1) jury lounge, (2) toilet rooms, and an adjacent corridor.

Option C: USDC Finish Modifications – Provide finish replacement only for (1) jury lounge, (2) toilet rooms, (1) lactation room, and (1) excuse room.

Option D: USDC Finish Modifications – Provide finish replacement only for (2) jury lounges, (4) toilet rooms, (2) conference rooms, (2) witness rooms, and (1) adjacent corridor.

Option E: USDC Judges Chamber – Build-out of (1) USDC Judges Chamber

Option F: USBC Space – Repurpose (1) existing courtroom for flexible office use. Includes:

removal of fixed courtroom furnishings, provide convenience power, telephone and data infrastructure, AV infrastructure, patch and repair existing walls, and new carpet.

Option G: USBC General Assembly – Repurpose (1) existing courtroom for general assembly space. Includes: removal of fixed courtroom furnishings, provide convenience power, telephone and data infrastructure, AV infrastructure, patch and repair existing walls, and new carpet.

Option H: USBC Joint Use Operations - Repurpose (1) existing courtroom for flexible office use.

Includes: removal of fixed courtroom furnishings, provide convenience power, telephone and data infrastructure, AV infrastructure, patch and repair existing walls, and new carpet.

Option I: USBC Board of Judges - Repurpose (1) existing courtroom for board of judges space.

Includes: removal of fixed courtroom furnishings, provide convenience power, telephone and data infrastructure, AV infrastructure, patch and repair existing walls, and new carpet.

Option J: Appendix C Swing Space and Move Requirements – Refer to Volume 2B Program Development Study Appendix C for requirements.

The Edward R. Roybal Federal Building and U.S Courthouse must remain fully operational throughout design and construction, therefore, phased construction scheduling is required and all work must be done during Off Hours (6PM – 6 AM) so that construction does not interfere nor disrupt the normal and sensitive operations of the building. It is the DB Contractor’s responsibility to coordinate, on a case by case basis in advance, and schedule any non-disruptive construction work during normal business hours or on weekends with the GSA Contracting Officer.

The project delivery method is Design-Build (DB) with a Program Development Study (PDS) and Bridging Documents provided to the contractor. This contract is expected to be awarded in 4th Quarter FY2015. Design of this project is to start in the 1st Quarter of FY2016, and construction is expected to start in the 2nd Quarter of FY2016. See section 2.6, Schedule Milestones.

The DB Contractor shall provide all supervision, labor, materials, equipment, and testing required to accomplish the design and construction for the Roybal R&A Project.

Design services shall include, but not be limited to, design and certification by a State of California licensed Architect-Engineer (A/E), design reviews, weekly progress meetings, design development, construction documents, detailed phasing plan, cost estimating, site investigation, site measurements and verification, code compliance, reproduction services, consultant coordination, contract administration, contract close-out, and as-builts.

Construction services shall include, but not limited to, security clearances for workers (HSPD-12), 8-week look ahead schedules, demolition, site supervision, drywall, mechanical, electrical, automatic sprinkler system, architectural finishes, submittal samples, HVAC, system balancing, fire and life safety, security infrastructure, protocols for utility outages, dust and noise mitigation, 60-day advance notice for tenant move-out/move-back, clean up after work, file and record management, replacement personnel must be approved, and all other work to meet the tenant agencies' requirements as noted in this scope of work and in the Volume 2B, Program Development Study (PDS) and Bridging Documents. 100% construction documents prepared by the selected DB Contractor shall be required for the execution of detailed drawings and construction.

1.1 Project Type

This is a Repair and Alteration project, as further defined in the 2014 PBS P-100 Facility Standards for the Public Buildings Service, Appendix A. See the Standards and Criteria Documents Section 2.8.1.

1.2 Project Goals and Objectives

GOALS:

GSA, in collaboration with USDC, USBC, Circuit Library, and Pretrial, (tenant stakeholders), and the Design-Build Contractor (DB) intend to provide a successful design and construction project for the completion of general office space modifications specific to the tenants’ needs. The completed project shall meet the functional needs of the tenants, and be aesthetically pleasing, sustainable, and cost-effective.

OBJECTIVES:

This project shall be accomplished under GSA’s Design Excellence and Construction Excellence Programs. The DB Contractor shall be contracted through a one-stage source selection process ensuring best value to the Government, its clients and the citizens of the United States of America. The design and construction of this project shall produce a high quality, functional facility on budget and on schedule. The built project's objectives include:

The project will meet all the requirements of GSA and the building tenants, USDC, USBC, USMS, Circuit Library, and Pretrial. It will provide a safe and productive workspace for the tenants and will be constructed in a manner that insures the safety of the construction workforce.

The project strives to meet the goals set forth in the Guiding Principles for Sustainable Existing Buildings.

The project will be substantially complete by 4th Quarter 2017.

Project Delivery Approach. This project is to be accomplished using a collaborative Design Build (DB) delivery method. A Program Development Study and Bridging documents will be provided to the DB Contractor.

1.3 Project Delivery Approach

The Design-Build project delivery method will utilize a DB Contractor who will be responsible for site surveying, architectural/engineering design services to complete construction documents, demolition, construction, and contract administration services.

Project working hours will be after normal working hours, unless otherwise directed by the GSA Project Team. Security clearances are required of all DB Contractor staff and workers who require more than 2-weeks of access to the job site and who will require access to the Electronic Project Management (ePM) system. Coordination and timely scheduling of DB Contractor employee security clearances (HSPD-12) is a DB Contractor responsibility and it is a contract requirement for the successful performance of this project. It will also be the responsibility of the DB Contractor to provide escort services for temporary workers that will be on site for less than 2 weeks. The proposed escort must have HSPD-12 clearance and be approved by GSA and local FPS.

1.4 Reference Materials

A Program Development Study and Bridging Documents will be provided to identify the specific tenant requirements and areas affected during this project. See Volume 2B.

This project shall comply with the 2014 PBS-P100, Facilities Standards for the Public Buildings Service. Design Stage submissions shall comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

Design and construction work shall also comply, as a minimum, with the latest edition and most restrictive of all applicable national and local codes and standards that govern for projects in Los Angeles, CA.

A comprehensive listing of applicable project references is outlined in Section 2.8.1.2, Document List, and in Volume 2B. Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to the GSA Contracting Officer (CO) in writing, for determination as to applicability. The most restrictive requirement prevails unless the CO issues a written exception.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to an exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the DB Contractor and the Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Pacific Rim Region (Region 9), Public Buildings Service, Design and Construction Division, hereinafter referred to as the GSA.

The individual authorized to act on behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives.

The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

The DB Contractor is responsible for all phases of the Project’s design and construction, including all necessary management, administrative, professional and technical services, and shall coordinate these efforts with GSA as owner/developer, GSA’s Construction Manager (CMa), and GSA’s Commissioning Consultant (CxA). Design stage services include performing design development (DD) phase services and construction document (CD) phase services. Construction stage work includes performing construction and performance specifications in conformance with the PDS and Bridging Documents (Volume 2B). The DB Contractor shall proceed with the design stage services upon notice to proceed.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design- Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, GSA personnel, construction manager, customer agency representatives, and other stakeholders. GSA’s construction manager will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

GSA Project Executive: Mario Ramirez GSA Project Manager: Richard Fallejo GSA Project Architect: Monica Cater GSA Contracting Officer: Greg McSweeney GSA Contracting Specialist: Krista Miller Administrative Offices of the U.S. Courts: Gregg Miller 9th Circuit – Office of the Circuit Executive: Cliff Harlan USDC Court Architect: Allen Leslein USDC Facilities: Fred Figueroa USBC Court Architect: David Allen USBC Facilities: Roland Blanco USDC, USBC, Pretrial and Circuit Library Facilities: John Gegen Pretrial: Eric Kaufmann Circuit Library: Eric Wade

2.4 Implementation Plan

The Design Stage services and Construction Stage work under this Statement of Work must comply with the Implementation Plan documentation provided in Volume 2B of this

RFP.

2.5 Budget

The estimated range for construction costs is identified in the solicitation, and shall include the DB Contractor’s costs for both Design and Construction Phase services for the base scope of work and options.

2.6 Schedule Milestones and Duration

Maximum project duration and estimated milestones are as follows:

Total Maximum Duration to Substantial Completion 24 months

Design‐Build Team Selection 4th Qtr FY15

DESIGN STARTS 1st Qtr FY16

CONSTRUCTION STARTS 2ND Qtr FY16

SUBSTANTIAL COMPLETION 4th Qtr FY17

1. Paperwork for Security Background Checks due to GSA upon DB award to ensure that there is sufficient time for the subject individuals to process their applications for security clearances before they are allowed to access building housing federal operations. See section 2.13.1.

2. Pre-Design Site Visit: date will be scheduled within five (5) calendar days after NTP issued by the GSA Contracting Officer.

3. Construction Documents to be submitted as defined in “Submission, Review and DB Contractor Fixed Price Table” found in Section 4, Administration.

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in 2014 PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work. All design and construction professionals must hold respective licenses, registrations and/or certifications in the State of California, as required.

At a minimum, the DB Contractor key team members shall consist of the following:

● Project Manager

● Registered Architect/ AE Project Manager, California, NCARB, LEED® AP

● Mechanical Engineer, P.E., California, LEED® AP

● Electrical Engineer, P.E., California

● Major consultants

- Registered Fire Protection Engineer

- Interior Architect

- Low Voltage Consultant

- Lighting Design Consultant

- Acoustical Consultant

● Construction Superintendent(s)

● Quality Control Superintendent(s)

● Cleaning Crew

● Project Engineer

● Construction Supervisor(s)

● Move Coordinator

● Safety/OSHA Program Coordinator

DB team members may serve more than one of the above referenced functions. The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, and provide any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, custodial, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Project Delivery Requirements

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed in the Program Development Study (Volume 2B). The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements of the listed documents and requirements provided in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

1. Facilities Standards for the Public Buildings Service, PBS P-100, 2014 (available at http://www.gsa.gov/portal/category/106319

2. PBS P-120, Project Estimating Requirements for the Public Buildings Service, January, 2007, (available at http://www.wbdg.org/ccb/GSAMAN/p120.pdf)

3. PBS PQ-250 & PQ-251, Value Engineering Program Guide for Design and Construction, Volume 1 & 2, Contracting Officers and Professional Services Contractors. See Volume 4, attachment 4.B.2.2.

4. The GSA PBS Pricing Desk Guide, 4th Edition, April 5, 2010, (available at http://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf)

5. Whole Building Design Guide, (available at http://www.wbdg.org/references/docs_refs.php)

6. Architectural Barriers Act Accessibility Standard (ABAAS) (available at http://www.access-board.gov/guidelines-and-standards)

7. Energy Prices and Discount Factors for Life-Cycle Cost Analysis, Annual Supplement to NIST Handbook 135 and NBS Special Publication 709 (available at http://www1.eere.energy.gov/femp/pdfs/ashb08.pdf)

8. PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”, March 8, 2002 (available at https://insite.gsa.gov/portal/content/582850)

9. GSA, PBS CAD Standards (available at www.gsa.gov/cad)

10. Sustainability Matters, GSA, 2008 (www.gsa.gov/sustainabledesign)

11. GSA Building Commissioning Guide, 2013, (available at http://www.gsa.gov/portal/category/210645)

See also Volume 2B of this RFP for a comprehensive list of referenced documents.

2.8.1.3 Design Excellence Program and Peer Review

GSA’s Design Excellence program requires the Design Builder to participate in project peer reviews after award. Peer reviews invite distinguished private-sector peers from the GSA Public Buildings Service Commissioner’s National Register of Peer Professionals to help GSA critique the project design. The Design Builder’s lead designer and A/E design team shall present the project design and the peers will provide suggestions and recommendations consistent with the project objectives and program.

The design peer review will be scheduled around 30% - 50% design development phase and will focus primarily on space planning, building finishes and interior systems. The DB Contractor is responsible for incorporating the suggested review comments, as directed by the GSA Project Team.

2.8.1.4 Construction Excellence and Peer Review

The GSA Construction Excellence Program provides guidance concerning quality, maintaining scope and budget and meeting schedule deadlines during construction. The DB Contractor shall be required to participate in a series of meetings facilitated by GSA, usually at the 15%, 50% and 100% stages of the construction effort. These reviews are intended to provide observations and feedback on areas that pose any risks to the project.

A typical meeting entails a tour of the project, followed by interviews with the DB Contractor and GSA, GSA construction manager, tenant stakeholders, and to hear the questions raised by and the opinions expressed by the peers. The GSA Central Office representative shall facilitate each meeting, and at the completion of the day, shall express verbally and later in writing, opinions of all present as well as a recommendation for resolution of issues. The DB Contractor is responsible for incorporating the suggested review comments, as directed by the GSA Project Team.

2.8.1.5 Guiding Principles for Sustainable Existing Buildings – as Applicable

To meet the requirements of E.O. 13423, E.O. 13514, and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

A. Guiding Principles for Sustainable Existing Buildings (available at http://www.wbdg.org/references/fhpsb_existing.php)

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.1.6 Sustainable Design

A LEED rating target is not required for this renovation and alteration project, however, GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The DB Contractor shall incorporate the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices

The DB Contractor is to use an integrated design process to establish performance goals for sustainable design principles and develop a plan to ensure implementation of high-performance green building goals throughout the project.

The building is to be designed to minimize the amount of energy needed to operate the completed building.

The building is currently compliant with the Guiding Principles for Sustainable Existing Buildings. DB Contractor shall ensure the work will adhere to principles as applicable in Section 2.8.1.5.

The DB Contractor shall purchase recovered materials as designated by the U.S.

Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.1.7 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with the 2014 PBS- P100, Chapter 7. As provided in the 2014 PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and the International Building Code (IBC) addresses the issue, the IBC requirement will apply.

For all projects involving fire protection engineering issues, the DB contractor shall have a registered fire protection engineer on the project team. A dialogue must be established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need. The GSA regional fire protection chief engineer is the Authority Having Jurisdiction for this construction project.

The DB Contractor shall comply with the GSA guide specifications on Automatic Sprinkler Systems, Fire Alarms, and Firestopping. See additional information in Volume 2B of this RFP with Bridging Documents.

2.8.1.8 Building Automated System

Starting from the Design Phase, Design Build Contractor shall coordinate with the GSA Project Team, Building Management Office, and Building Engineers to tie new lighting, security, mechanical, HVAC, fire and safety systems to existing Building Automated System (BAS).

2.8.1.9 Accessibility

The DB Contractor shall design the project to provide full accessibility by disabled persons without having to add separate or special facilities except where specific exclusions from this requirement are provided in applicable standards and criteria documents. Areas of project work shall be accessible to persons with disabilities in accordance with the Architectural Barriers Act Accessibility Standard (ABAAS), Appendices C and D to 36 CFR Part 1191 (ABA Chapters 1 and 2, and Chapters 3 through 10). To the extent the standard referenced in the preceding sentence conflicts with local accessibility requirements, the more stringent shall apply.

2.8.1.10 gBUILD Reporting Requirements

The Green Building Upgrade Information Lifecycle Database (gBUILD) is how GSA tracks and reports projects’ high-performance green building (HPGB) information. gBUILD allows project teams to collaborate in a secure central environment that reduces and streamlines data calls, allows program-wide reporting, promotes legal compliance, and facilitates performance tracking.

Internal GSA and external (non-GSA.gov) users will be given instructions, training, and support.

The Design-Build Contractor will use gBUILD to report and update project sustainability information within 60 days of completion of each project phase. For gBUILD's "key performance measures" tab, only information about construction/ demolition waste diversion, and anticipated lighting energy performance (e.g.

target savings compared to energy baseline for either lighting or the renovated space) are needed. The contractor shall respond to GSA-managed data calls and establish a main gBUILD point of contact.

Executive Order 13514's section 2(e)(iii) requires GSA to "promote pollution prevention and eliminate waste by diverting at least 50 percent of construction and demolition materials and debris by the end of fiscal year 2015". Design-Build Contractor’s shall be responsible for its reporting in gBUILD as described above.

See gBUILD User Guide and Executive Order 13514 in Volume 3 References attachment of this RFP.

2.9 Cost Management

2.9.1 Cost Allocating Updates

The DB Contractor shall assist GSA in the defining and the management of the tenant improvements (TI) and security components of the construction cost, including tracking TI, and security costs separately throughout the Design Stage in accordance with GSA PBS Pricing Desk Guide. The TI and security components of the construction cost shall be comprised of separate cost estimates for each tenant (i.e. each client billing record).

The applicable client billing codes to this project are as follows: USBC Courtrooms & Chambers (1014), USBC Clerk (1016), Circuit Library (1037), USDC Courtrooms & Chambers (1041), USDC Clerk (1044), Pretrial Services (1047), and Hearing Room (1005)TI includes interior partitions, finishes, built –in cabinetry, HVAC systems, etc that are designed and installed to customize a space to the requirements of a specific customer.

The DB Contractor reconciliation of any significant differences in the baseline construction budget breakdowns shall address and resolve any significant differences in the TI and security costs itemized by tenant agencies.

2.9.1.1 Beginning of Design Development

The Contract Price shall serve as the baseline budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following cost allocation breakdown at 50% Design Development:

A Uniformat level 4 breakdown that reflects the separate tenant improvement (TI) and security line item for each tenant agency. The cost allocation by tenant agency billing code (AB code) is to include direct costs and the DB Contractor’s overhead and profit mark-ups.

The DB Contractor and GSA must agree on the DB Contractor’s breakdown of the baseline cost allocation budget.

2.9.1.2 Completion of Design Development

The DB Contractor shall update the cost allocation budget after completion of the Design Development Phase. With this update, the DB Contractor shall provide supporting cost of elements that have changed. Confirm:

Line item breakdowns are correct and consistent.

All design elements are included.

Unit costs are reasonable.

Quantity takeoffs are accurate.

Level of detail is appropriate to the phase.

Cost escalation factors are appropriately applied.

Balance of costs among building systems is acceptable.

Balance of core/shell and TI/security costs is acceptable.

Up-to-date scope modifications are reflected.

Formats are correct.

2.9.1.3 Closeout of Contract

At the time of final settlement of the DB contract (or at an earlier time specified by GSA), the DB Contractor shall assist GSA in establishing a final breakdown of the total DB contract amount into the TI and security components for each tenant agency (i.e. each client billing record).

The DB Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. For the Uniformat level 4 breakdowns, the DB Contractor’s reconciliation shall include justification of any significant differences between the Uniformat level 4 line items. Upon approval by GSA, the reconciled breakdowns shall serve as the baseline cost allocation.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibilities are to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located.

The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA Project Team. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA Public Affairs officer for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project milestones are provided above in the Schedule section 2.6 of these General Requirements. The DB Contractor shall also refer to section 8.0 of Volume 2B for tenant preferred project phasing due to operational needs.

Before starting Construction work, the DB Contractor shall develop and provide a detailed schedule in CPM (Primavera, P6) for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s) for GSA review and approval. After construction begins, DB Contractor shall maintain a detailed schedule in CPM (Primavera, P6) and provide copies in PDF format for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor’s schedules shall itemize all required submission dates, review durations, and must conform to the milestones and durations provided in the GSA overall schedule (in addition to the Submission andReview provided below in the

Administration section and Division 1 CPM Scheduling specification.)

The DB Contractor shall provide 8-week look-ahead schedules to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate a schedule slip of 5% or greater in the opinion of the Contracting Officer, or if the DB Contractor falls behind the approved schedule, the DB Constructor shall provide GSA immediate notice and a schedule recovery plan on its actions to bring the project back on schedule for GSA approval.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations/Partnering

During the design stage, the DB Contractor shall host regular weekly project progress meetings, and presentations as required, with the GSA and primary tenant group heads to keep all parties appraised of the design progress/status and impending activities.

These meetings may coincide with meetings/presentations required below under the Scope of Services.

After construction begins, the DB Contractor shall conduct and a GSA representative, tenant representatives, construction manager, and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction executive oversight meetings with representatives from the GSA, tenant representatives, and the Project Delivery Team on a monthly basis.

The DB Contractor shall participate in partnering meetings (at the beginning of Design and at the mid-point of construction) with representatives from the GSA, GSA construction manager, tenant agencies, and Project Delivery Team through the design and construction stages of the project.

The DB contractor shall also participate in quarterly Facility Security Committee (FSC) meetings with the GSA project manager and tenant agencies.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within two (2) calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, GSA construction manager, outside agencies, GSA contractors and construction subcontractors within two

(2) calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor submit two (2) rounds of design submissions, which will undergo an owner’s review and codes and standards review. Review Round #1 will proceed after DB award and covers Project Phases 1 to 3. Review Round #2 can proceed after construction starts and covers Project Phases 4 to 5. Each review round will require the following submittals: 50% DD, 100% DD, 75% CD, 95% CD, and a “For Construction Set”.

The GSA staff, GSA construction manager, and GSA customer agencies will conduct independent quality assurance/quality control reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA, tenant agencies, and GSA Construction Manager (CM) will perform owner’s reviews and provide written review comments for each design submission. The purpose is to check that the DB Contractor’s design meets established functional, codes, aesthetic and spatial requirements of the project are satisfied. The DB Contractor’s design schedule should allow for 14 calendar days of review period from the date of receipt by reviewers. Upon receipt of written review comments, the DB Contractor has 7 calendar days to provide written responses to address each comment.

GSA or Construction Manager will conduct owner’s reviews to check that:

● The design is responsive to the GSA/Tenant program goals, objectives and priorities.

● The renovated facility can be efficiently operated and maintained.

● The design adequately and efficiently accommodates the space program.

● Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

The project’s design and its adherence to all applicable codes, standards, and requirements is the sole responsibility of the DB Contractor. GSA and GSA Construction Manager will perform codes and standards reviews and provide written review comments to check that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives. However the ultimate responsibility for compliance to applicable codes, standards, and requirements shall be the onus of the DB contractor. Upon receipt of the written review comments, the DB Contractor will provide written responses to address each comment within 7 calendar days.

The DB Contractor will manage a consolidated and updated list of all comments throughout the project design phase.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

● The level of design complexity is consistent with the project’s schedule and budget constraints.

● Materials, processes, equipment and labor are appropriate and available.

● Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

● Building systems are compatible and viable.

● Drawings and specifications are complete and thoroughly coordinated among disciplines.

● Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

● Drawings are coordinated for multiple construction phases.

● Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

● Existing conditions are shown correctly and adequately.

● Construction options and unit prices are logical, thoroughly described and understandable.

● Construction details are appropriate, complete, thoroughly described and workable.

● General requirements items are thorough and properly addressed.

● Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

● Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For each design submission, the DB Contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

● All reviewing parties are required to return comments no later than 14 calendar days after the design submission due date.

● The DB Contractor will prepare and submit the design review report with consolidated comments and written responses within 7 calendar days after comment due date.

2.10.6 Quality Control Plan (QCP)

2.10.6.1 General

The Quality Control Plan (QCP) for the entire facility should be closely coordinated with the Commissioning Program provided by the Government’s Cx Agent. It is intended to document those inspections and/or tests necessary to assure the Government that Product delivery, quality and performance are as required. It also serves as an inspection coordination tool between the DB Contractor, the Government, and the CM. The DB Contractor shall develop the full QCP within the Initial Design Phase and updated in subsequent submittals.

See also 2.10.7 for submittal direction through ePM.

2.10.6.2 QCP Content

The QCP should include discussion of QC organization plan. Identify roles and responsibilities of Design/Build staff to execute the QCP. For each performance requirement, the QCP shall identify: item/system to be tested, exact test(s) to be performed, measurement parameters, inspection/testing organization, and the stage of construction development when tests are to be performed. Organize the QCP into volumes, corresponding to Inspections and Tests.

The DB Contractor shall organize inspection/testing descriptions in accordance with Construction Specifications Institute (CSI) divisional headings, chronological/sequence or combinations thereof to delineate all facets of design and construction.

QCP Component Divisions and Subdivisions The DB Contractor shall identify all installations, subsystems, equipment items, and/or components which influence compliance with applicable requirements, operation, function, quality or demonstrates attainment of performance requirements.

2.10.6.3 Coordination with Commissioning Program

The DB Contractor shall insure that the QCP is closely coordinated with the Commissioning Program. Requirements that are common to both programs require coordination with the Commissioning Authority but do not require duplication.

2.10.6.4 Test Parameters

Identify each test parameter and represent each operating condition and all control modes of operation for facility components not covered under the Commissioning Program. For operating equipment, tests shall typically include the following for each mode of operation; capacity, flow rates, inlet/outlet conditions (temperature/ pressure), power consumption, efficiency, verification of sequence start-up/ shutdown, alarm conditions, utility sub-metering, noise generation, and observed deficiencies or improper operation. Lighting tests shall identify foot candle readings, verification of automatic control and working condition of electrical sub-metering. Power systems shall typically involve measuring voltage/spikes, current draw, ground resistance and working condition of electrical sub-metering. For static architectural/structural systems, tests shall typically include verification of location, item counts, material tests, finish grades, clearance/accessibility, etc.

2.10.6.5 Test Report

For each inspection/ adjustment/ test parameter, identify the inspection/ test procedures,…