11_-_Repair_Roads_1-30A_Test_Area_AFRL_.pdf

MEMORANDUM FOR:

FROM: 412TW/CEOF

SUBJECT: Request for Services to Repair and Pave Roads 1-30A Test Area, AFRL

1. The purpose of the letter is to request services to obtain a proposal to repair and pave roads in AFRL

Area 1-30A

2. Pre-award funds for this request will be forwarded to the CE.

3. The scope of work located in Area 1-30A, is to repair/replace existing pavement; and, pave existing dirt roads as shown on the accompanying PPT slides titled “Paving Area 1-30A”, and the word document titled “Area 1-30A Paving Summary”:

a. Construct asphalt roadway over existing dirt roadways per the locations identified in the PPT slides titled “Paving Area 1-30A”.

b. Provide sufficient site survey to determine proper slope and drainage.

c. Grade shoulders and open channels to include headwalls and culverts at all critical points in order to provide proper open water run-off and channel flow, as survey determines.

d. Pulverize, excavate and remove existing asphalt and base; and replace with new material, per the locations identified on accompanying PPT slides titled “Paving Area 1-30A”.

4. Provide pavement markings and all labor, equipment, and material as required to support all work.

5. Contractor(s)/CE must comply with included Requirements Checklist.

6. It is requested the CE to obtain contractor for this work. This request for proposal does not obligate the Government to enter into any binding agreement without funds being available.

7. Your timely assistance in obtaining this proposal is appreciated. Once a negotiated proposal is provided a funds commitment will be made as soon as FYxx funds become available. Please contact me at xxx if there are any questions on this request.

Project Manager

REQUIREMENTS CHECKLIST

This project (Control No. 14-0360, Repair and Pave Roads in the 1-30A Test Area, AFRL) is covered by the Environmental Assessment for Road Curve and Intersection Realignment at

Edwards Air Force Base, California (AFFTC 2003), prepared in support of Control No.

97-0115; the Abbreviated Environmental Assessment for Construction of Sidewalks, Curbs, Gutters at Main Base (AFFTC 1996), prepared in support of Control No. 96-0111, Environmental Assessment to Modernize Storage Facilities in the Munitions Complex and

Throughout Edwards Air Force Base, California (AFFTC 2006), prepared in support of Control

No. 01-0796 and is being categorically excluded (A2.3.11) off this document. The project is approved contingent upon completion (compliance) of the following minimization measures.

1. The proponent/contractor shall inform Environmental Management’s EIAP Planners of all changes to the project scope and addition/inclusion of an Environmental Protection Plan. The proponent/contractor shall also provide the Statement of Work to ensure that the National

Environmental Policy Act (NEPA) analysis stays current and that all environmental issues are addressed. Contact the Environmental Management Customer Service Desk at

(661) 277-1401 or e-mail 412TW.CEV.EIAP@us.af.mil for more information.

2. All vehicles hauling bulk materials or debris must be covered.

3. Owners and/ or operators of in-use off-road diesel and gasoline and liquefied petroleum gas

(LPG), and other alternate fuels vehicles 25 horsepower (hp) or greater (i.e. loaders, crawlers tractors, skid steers, backhoes, forklifts, etc.) may be subject to fleet requirements pursuant to

California Air Resources Board (CARB) regulations.

4. Proposed projects that use coatings must comply with volatile organic compound (VOC) content limitations at levels ranging between 50 to 730 grams/liter, depending upon the application and regulating authority. Additionally, any type of coating operation may require a permit to operate. Coatings used in some applications may qualify as a specialty coating and may be allowed a higher VOC content. Contact Environmental Management Customer

Service Desk at (661) 277-1401 for additional guidance.

5. This project will use hazardous materials (e.g., solvents, paints, glues, adhesives, reagents, fuels, lubricants, chemical additives, etc.) and generate hazardous waste. The proponent/contractor shall ensure all hazardous materials are authorized and managed in compliance with applicable sections of Edwards Air Force Base Instruction (EAFBI) 32-119, Edwards Air Force Base Installation Hazardous Material Management Program (HMMP)

(15-Sept-10). The contractor/proponent should contact 412 CE/CEVC at (661) 277-9252 or

Environmental Management Customer Service Desk at 277-1401 for guidance regarding tracking of hazardous material usage.

6. The proponent/contractor shall ensure that all solid and hazardous waste management on this project complies with all applicable sections of AFI 32-7042, Waste Management (April

2009) and the Edwards Air Force Base Hazardous Waste Management Plan (HWMP) (July

2010). Contact 412 CE/CEVC’s J-TECH contractor at (661) 277-3681 or 412 CE/CEVC at mailto:412TW.CEV.EIAP@us.af.mil

277-1475 or Environmental Management Customer Service Desk at 277-1401 for questions and guidance.

7. The proponent/contractor shall be responsible for collection and disposal of Inert Debris to include waste Concrete, Asphalt and Concrete Rinsate generated from project activities and shall be collected in a designated area within the project work site. At project completion, Inert Debris must be removed from project site, concrete rinsate must be dry, and disposal of waste will be in an approved Base Inert Debris location or Off Base Landfill. Contact

412 CE/CEO at (661) 277-1167 for information on Base Inert Debris locations. Contact

412 CE/CEVC at 277-1411 for inert debris disposal requirements.

8. The following measures follow the terms and conditions for the following U.S. Fish and

Wildlife Service Biological Opinions for: Rocket Testing Program and Support Activities at

Phillips Laboratory (AFRL), Edwards Air Force Base, California (1-8-97-F-10). Contact

412 CE/CEVA Natural Resources at 661-277-1401 if any questions arise regarding these measures.

a. All project personnel working in the area shall attend desert tortoise awareness training prior to commencing work or visiting the work site. Contact the Natural Resources contractor at (661) 277-1401 no less than 3 days and no more than 5 days before work begins to schedule a half hour desert tortoise awareness briefing.

b. A desert tortoise presurvey is required prior to commencing work on dirt roads. The presurvey will be scheduled by contacting the Natural Resources contractor no less than

3 days and no more than 5 days before work begins. If project activities cannot be completed within 2 consecutive days, notify Natural Resources contractor at

(661) 277-1401 at least 3 days before work resumes for additional desert tortoise surveys.

c. Project personnel shall use existing access roads and staging areas. Habitat disturbance shall be contained to pre-disturbed areas as much as possible. No new habitat disturbance shall be conducted unless pre-coordinated with 412 CE/CEVA.

d. Desert tortoises and their burrows shall be avoided. All project personnel shall inspect under all vehicles and equipment for desert tortoises prior to operation. Any sightings of desert tortoise or their burrows within the project site must be reported immediately to the monitoring biologist or Environmental Management, Customer Service Desk at

(661) 277-1401.

e. Open excavations of any kind created during project activities shall be secured at the end of each day by backfilling, placing a cover over the excavation, installing a temporary

412 CE/CEVA-approved desert tortoise fence, and/or ramping excavations at a 3:1 slope.

f. Excavations left unsecured during the workday shall be checked three times per day

(morning, midday, and late afternoon) for trapped animals. If any animals are found in an excavation, immediately notify 412 CE/CEVA Customer Service Desk at

(661) 277-1401.

g. Road berms must have a 3:1 slope or less.

h. All trash shall be contained within raven-proof (covered) containers and removed from the project site.

i. Avoid creating ponding water in or near project area, so that it minimizes the attraction of wildlife, such as desert tortoise and birds, and create aircraft collision hazards or increase the potential for accidental takes.

9. The proposed project, Repair and Pave Roads in the 1-30A Test Area, AFRL, is an undertaking in accordance with 36 CFR §800.16(y). As such, and in accordance with Section

106 of the National Historic Preservation Act, as amended (NHPA), Edwards AFB Cultural

Resources (Base Historic Preservation Officer [BHPO] or qualified personnel under the direction or supervision of the BHPO) has reviewed the proposed undertaking and determined that the actions constituted therein will not adversely affect historic properties.

10. If the undertaking is modified subsequent to this review, the proponent shall coordinate with

Cultural Resources to ensure compliance with Section 106 of the NHPA. Coordination can be accomplished by contacting 412 CE/CEVA at (661) 277-1413 or 277-1401.

11. Based upon the information provided there is no requirement to consult with the California

State Historic Preservation Officer.

12. This project will require an AFTC IMT 5926, Edwards AFB Civil Engineering Work

Clearance Request (digging permit). The proponent/contractor shall coordinate the digging permit with the Base Civil Engineer Execution Support by contacting (412 CE/CENME) at

(661) 277-1530 for specific requirements.