Addendums-FAR 52.212-2.pdf

The Government reserves the right to cancel this solicitation, either before or after suspense date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a quoter for any costs. The contractor shall not request, nor will the Government make payments for any preliminary measurements, quotes, site visits, time or quote costs incurred.

The quoter is advised to respond on or before the RFQ due time/date. To be eligible for award, registration with the System for Award Management (SAM) must be current. To register or update go to https://www.sam.gov/ and complete all necessary representations and certifications.

RFO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (deviation) (FEB 2026) Addenda to 52.212-1 (b), Submission of Offers. The paragraphs are tailored as follows:

Paragraph (a) is deleted in its entirety.

Addendum to 52.212-1(b), Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 45 calendar days from the date specified for receipt of offers unless another time period is specified in this solicitation.

Addendum to 52.212-1(d), Contract Award. The Government intends to evaluate offers and award a Firm Fixed- Priced (FFP) contract based on the initial quote submissions without conducting interchanges (INs) and clarifications; therefore, each quote should contain the best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if determined by the Contracting Officer (CO) to be necessary during the evaluation, or when it is determined to be in the best interest of the Government. Interchanges and clarification may be conducted with one, some or all quoters as the government is not required to conduct interchanges with any and/or all quoters responding to the RFQ.

The government reserves the right to only hold interchanges if considered necessary. These interchanges can be informal or formal for the purpose of clarifications. The Contracting Officer may use e-mail correspondence to send an Interchange Notice (IN) or phone call, etc., asking for clarifications, for change pages, request revisions, or other documentation. In addition, the government is not obligated to hold interchanges with any or all offerors. The quote rated technically acceptable, either initially or as a result of interchanges, will be eligible for award.

Addendum to 52.212-1 (e), Debriefings, is deleted in its entirety.

(End of Provision)

RFO 52.212-2 Evaluation—Commercial Products and Commercial Services. (Deviation Date) (FEB 2026) Addendum enclosed

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

• TECHNICAL CAPABILITY

• PRICE

Both factors are approximately equal when combined during the solicitation’s evaluation. Past performance and capabilities remain important since the Contracting Officer must find an offeror responsible in accordance with RFO

15.201. All quotes shall be submitted via email to the Contracting Officer and Contract Specialist.

(b) Options (if applicable). Paragraph (b) is deleted in its entirety.

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to 52.212-2 (b), Evaluation Factors:

(a) Evaluation factors. The Government intends to award a contract resulting from this Request for Quotation (RFQ) to the responsible offeror whose quote conforms to the RFQ and represents the overall Lowest Price Technically Acceptable (LPTA) to the Government, price and other factors considered. LPTA is determined by evaluating all non-cost proposals on an "acceptable vs. unacceptable" basis. Once a quotation meets the minimum objective standards defined in the solicitation, the contract is awarded to the offeror with the lowest evaluated price, with no additional value given for exceeding technical requirements.

The Government will review each offeror's price and order them from lowest to highest priced. The Government will evaluate quotations in ascending price order until a minimum of two (2) quotations are determined to be Technically Acceptable. Under the LPTA approach, the Government will evaluate the three (3) lowest quotes up front if more than 3 offerors are received. This source selection will evaluate the lowest-price quote first for technical acceptability, if it passes, the award will be made; however, if it is found technically unacceptable, then the next lowest-price quote will be evaluated, and so forth.

General Instructions: Documents submitted in response to this Request for Quote (RFQ) must include all information requested and must be submitted in accordance with these instructions. The Government reserves the right to evaluate fewer or more quotations as necessary to ensure adequate competition and support a determination for fair and reasonable pricing. Award may be made to other than the lowest priced quotation if the Government determines a higher rated quotation provided greater overall benefit in response to the RFQ.

The response shall consist of two (2) separate volumes and additional attachments; Technical Capability and Price quote. The items required should be submitted separately of either volume. All electronic documents must be in .pdf format or MS Word and/or Excel and shall follow the instructions below. The title of the documents should state the corresponding proposal volume/title. Note: Government email systems enforce strict standards, therefore, when naming documents, it is highly suggested to use a maximum of 30 characters in naming the documents. No special characters shall be used due to security and firewalls, also no passwords and no unordinary marketing information shall be accepted or enclosed with the quote.

Volume I – Technical Capability: The technical volume shall be specific, complete and conformance to the Schedule and the SOW. As specifically as possible, provide the actual methodology you would use for accomplishing and satisfying the requirements. The technical response shall consist of the following subfactors:

Sub-Factor 1: Technical Specifications/ Product Data/ Compliance Data Sub-Factor 2: Manufacturer Warranty and Workmanship Warranty Sub-Factor 3: Manufacturer Liability and Workmanship Liability Sub-Factor 4: Quality Control Procedures

Evaluation – The Government will evaluate the offeror’s technical volume based on conformance to the SOW and the schedule. The technical approach must include the offeror’s specialized expertise in maintenance and the replacement of fans. The offeror may include similar services completed within the last two (2) years. The Government will evaluate based on the following technical evaluation factors:

Sub-Factor 1: Technical Specifications/ Product Data/ Compliance Data

• Standard – The technical volume must clearly state fan-type classification to include specifications across five primary categories: mechanical design, electrical infrastructure, performance metrics, safety features, and control options. The new fans shall be similar or equivalent to the brand name and model and shall conform to the type of classification based high-volume, low-speed, industrial grade, commercial ceiling fans.

The standard will be evaluated as follows:

• Acceptable – The technical approach supports the fans similar or equivalent to the brand name and model as stated in the SOW and meets the mechanical design, electrical infrastructure, performance metrics, safety features, and control options. The fans conform to the type of classification based high-volume, low-speed, industrial grade, and commercial ceiling fans.

• Unacceptable - The technical approach did not support the fans similar or equivalent to the brand name and model as stated in the SOW and does not meet the mechanical design, electrical infrastructure, performance metrics, safety features, and control options. The fans do not conform to the type of classification based high-volume, low-speed, industrial grade, and commercial ceiling fans.

Sub-Factor 2: Manufacturer Warranty and Workmanship Warranty

• Standard – The technical volume must clearly state the type of warranty to include two (2) primary categories: coverage type and the length or duration.

• Acceptable – The technical approach met the standard by presenting a comprehensive manufacturer and workmanship warranty for the fans into 2 primary categories: coverage type and the length or duration.

• Unacceptable - The technical approach did not meet the standard by presenting a comprehensive manufacturer and workmanship warranty for the fans into 2 primary categories: coverage type and the length or duration.

Sub-Factor 3: Manufacturer Liability and Workmanship Liability

• Standard – The technical volume must clearly state the type of liabilities being offered to include four (4) primary categories: defect coverage, remedy terms and exclusions, and liability cap of any failures.

• Acceptable – The technical approach met the standard by disclosing the manufacturer’s liability and workmanship’s liability for the fans and it included 4 primary categories: defect coverage, remedy terms and exclusions, and liability cap of any failures.

• Unacceptable - The technical approach did not meet the standard by disclosing the manufacturer’s liability and workmanship’s liability for the fans and it included 4 primary categories: defect coverage, remedy terms and exclusions, and liability cap of any failures.

Sub-Factor 4: Quality Control Procedures

• Standard – The technical volume must clearly state the contractor’s implementation of quality control procedures that demonstrates quality management by presenting procedures for the fan installation, applicable to three (3) primary categories: material inspections, ensuring installation meets manufacturer’s standards, and safety protocols.

• Acceptable – The technical approach met the standard by presenting procedures for the fan installation, applicable to three (3) primary categories: material inspections, ensuring installation meets

• Unacceptable - The technical approach did not meet the standard by presenting procedures for the fan installation, applicable to three (3) primary categories: material inspections, ensuring installation meets

(1) The technical volume shall may include a narrative of no more than 5 pages describing the offeror's understanding of and approach to meeting the requirements of the Statement of Work (SOW).

(2) Any additional information, such as Original Equipment Manufacturer (OEM) certifications or past performance references, can be included as appendices and does not count toward the narrative page limit.

Volume II - PRICING: Complete the unit prices and totals in the Schedule.

The offeror shall complete the Schedule provided in this RFQ and submit a separate price quote in accordance with these instructions. Unit Prices shall be proposed and inserted for each Firm Fixed Price (FFP) CLIN. Offerors must quote on all CLINs. The Unit Price should be rounded to no more than two decimal points to avoid rounding errors.

Competition is expected and the Government will perform a price analysis based on current market conditions to determine price reasonableness. The Government will evaluate price quotes for fairness, reasonableness, and balance in accordance with RFO 12.204(a). Total Evaluated Price (TEP) will be calculated by adding the total price of each CLIN.

The offer shall submit a detailed price proposal supporting the prices proposed on the Schedule. Using MS Excel, offeror may select the appropriate format for the following data to be submitted as an MS Excel workbook. Regardless of format, the Offeror shall submit the workbook in a manner that allows the Government to clearly identify the costs associated with the price proposal for each CLIN.

1. Proposed direct labor hours and costs by task and labor category, to include the basis for estimates.

Proposed labor burden to include at minimum, Health and Welfare rates, FICA, Unemployment Tax (FUTA and SUTA), Workman's compensation rates, and liability insurance.

2. Proposed indirect costs (e.g., overhead, and general administrative costs), including cost breakdowns and how costs were computed and applied.

3. List all other costs not otherwise included in the categories described above and provide basis for estimates.

4. Proposed profit or fee.

The Government will evaluate the pricing for accuracy, correctness, and for reasonableness. Price reasonableness may be determined based on prices submitted by the historical pricing, current market conditions, comparison to the Independent Government Estimate, and/or other price analysis techniques. The Government may require submission of additional information other than cost or pricing data to the extent necessary to evaluate price reasonableness.

Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Statement of Work. Email an electronic copy of the required quoted items in paragraph A (above) to the email addresses indicated below no later than the date and time provided in block 8 of this solicitation:

Contract Specialist: Lauren O’Shaughnessy@us.af.mil Contracting Officer: Sandra Smith: sandra.smith.24@us.af.mil

(b) Notice of award. A written notice of award or acceptance of a quote, furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)