Solicitation - FA301626Q0273.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER

FA301626Q0273

6. SOLICITATION ISSUE DATE

02 Sep 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Lauren O'Shaughnessy

b. TELEPHONE NUMBER (no collect calls)

(210) 652-6738

8. OFFER DUE DATE/

LOCAL TIME

09 Sep 2026

12:00 PM

9. ISSUED BY CODE: FA3016

FA3016 502 CONS CL

1655 SELFRIDGE AVE BLDG 5450, CP 210-671-3617

JBSA LACKLAND, TX 78236-5286

UNITED STATES

Lauren O'Shaughnessy, Email: lauren.oshaughnessy@us.af.mil Telephone: (210) 652-6738 Sandra Smith, Email: sandra.smith.24@us.af.mil Telephone: 2106528537

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR: 100

SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

NORTH AMERICAN

INDUSTRY

CLASSIFICATION

STANDARD (NAICS):

333413

HUBZONE SMALL

BUSINESS

ECONOMICALLY

DISADVANTAGED WOMEN-

OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

SERVICE-DISABLED

VETERAN-OWNED SMALL

BUSINESS (SDVOSB)

8(A)

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a.THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM-DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

REQUEST FOR

QUOTE (RFQ)

INVITATION

FOR BID (IFB)

REQUEST FOR

PROPOSAL (RFP)

15. DELIVER TO CODE: F3PT73

F3PT73 12 MXG

AF NO MILSBILLS PROC CP 2106528648

851 4TH ST W STE 1

JBSA RANDOLPH, TX 78150-4571

16. ADMINISTERED BY CODE:

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE:

TELEPHONE NUMBER

18a. PAYMENT WILL BE MADE BY CODE:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT

PRICE

24.

AMOUNT

See Schedule (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See Section G - Contract Administration Data

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR

52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER DATED . YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: See Schedule

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

COMPUTER GENERATED STANDARD FORM 1449 (REV. 11/2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

Solicitation/Contract Form 12 MXG Industrial Hangar Fans

Removal, replacement, and installation of industrial hangar fans.

Product Service Code: 4140

FA301626Q0273

Supplies or Services & Prices or Costs Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

Removal, Replacement, and installation of three LSHV Hangar Fans IAW SOW.

Product Service Code: 4140 Pricing Arrangement: Firm Fixed Price

3 Each

Description/Specifications/Statement of Work

Requirements FY26 F6431 342610 12FTW 12MXG FM9 HANGAR FAN MAINTENANCE SERVICE PLAN WITH OPTION YEARS

Packaging and Marking

Inspection and Acceptance Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: Acceptance and Inspection will be conducted in accordance with contract terms and conditions.

DoDAAC: F3PT73 CountryCode: USA

F3PT73 12 MXG

AF NO MILSBILLS PROC CP 2106528648, 851 4TH ST W STE 1

JBSA RANDOLPH, TX 78150-4571

UNITED STATES

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC Special Handling/Notes

Delivery On Or Before Delivery Date 25 Jan 2027

3 Each Ship To DoDAAC: F3PT73

F3PT73 12 MXG

AF NO MILSBILLS PROC CP 2106528648

851 4TH ST W STE 1

JBSA RANDOLPH, TX 78150-4571

FoB Details Contractor Destination

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Electronic invoicing.

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before WAWF training.

submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract WAWF payment instructions.

or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment Document routing.

requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA3016

Admin DoDAAC FA3016

Inspect By DoDAAC F3PT73

Ship To Code F3PT73

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F3PT73

Service Acceptor (DoDAAC) F3PT73

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the Payment request.

payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

502 CONS /12 MXG

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractors and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of paragraph)

Contractor Access to Air Force Installation (Jul 2024)

(a) The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with JBSA-Randolph standards citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of paragraph)

AETC Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Juan Martinez, Director of Staff, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-7822, juan.martinez.2@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/ MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of paragraph)

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.203-3 Gratuities. Apr 1984 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038) Feb 2026

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026 52.219-6 Notice of Total Small Business Set-Aside. (Alternate I) Feb 2026 Alternate I Mar 2020 52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) Feb 2026 52.219-27 Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business

(SDVOSB) Concerns Eligible Under the SDVOSB Program. (Deviation 2026-O0038) Jul 2040

52.219-28 Postaward Small Business Program Rerepresentation. (Deviation 2026-O0038) Jul 2040 52.219-33 Nonmanufacturer Rule. (Deviation 2026-O0038) Feb 2026 52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.222-6 Construction Wage Rate Requirements. (Deviation 2026-O0038) Jul 2040 52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations. (Deviation 2026-O0038) Jul 2040 52.222-35 Equal Opportunity for Veterans. (Deviation 2026-O0038) Feb 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-37 Employment Reports on Veterans. (Deviation 2026-O0038) Feb 2026 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation 2026-O0038) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026 52.222-54 Employment Eligibility Verification. (Deviation 2026-O0038) Feb 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) Apr 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026 52.249-4 Termination for Convenience of the Government (Services) (Short Form). Apr 1984

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023 252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

List of Attachments 1 - Statement of Work dated 01 Sept 2026 2 - Wage Determination # TX20260231

Representations, Certification, & Other Statements

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016

DFARS Clauses Incorporated by Full Text

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation.

(May 2021)

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Instructions, Conditions, & Notices to Offerors or Quoters

The Government reserves the right to cancel this solicitation, either before or after suspense date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a quoter for any costs. The contractor shall not request, nor will the Government make payments for any preliminary measurements, quotes, site visits, time or quote costs incurred.

The quoter is advised to respond on or before the RFQ due time/date. To be eligible for award, registration with the System for Award Management (SAM) must be current. To register or update go to https://www.sam.gov/ and complete all necessary representations and certifications.

RFO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (deviation) (FEB 2026)

Addenda to 52.212-1 (b), Submission of Offers. The paragraphs are tailored as follows:

Paragraph (a) is deleted in its entirety.

Addendum to 52.212-1(b), Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 45 calendar days from the date specified for receipt of offers unless another time period is specified in this solicitation.

Addendum to 52.212-1(d), Contract Award. The Government intends to evaluate offers and award a Firm Fixed-Priced (FFP) contract based on the initial quote submissions without conducting interchanges (INs) and clarifications; therefore, each quote should contain the best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if determined by the Contracting Officer (CO) to be necessary during the evaluation, or when it is determined to be in the best interest of the Government. Interchanges and clarification may be conducted with one, some or all quoters as the government is not required to conduct interchanges with any and/or all quoters responding to the RFQ.

The government reserves the right to only hold interchanges if considered necessary. These interchanges can be informal or formal for the purpose of clarifications. The Contracting Officer may use e-mail correspondence to send an Interchange Notice (IN) or phone call, etc., asking for clarifications, for change pages, request revisions, or other documentation. In addition, the government is not obligated to hold interchanges with any or all offerors. The quote rated technically acceptable, either initially or as a result of interchanges, will be eligible for award.

Addendum to 52.212-1 (e), Debriefings, is deleted in its entirety.

(End of Provision)

Quotation Submissions. Please see page 1, box 8 for the quote submission deadline. Late submissions or partial quotes will not be accepted. To assure timely and equitable evaluation of the quote, all quoters must follow the instructions contained herein, must be complete, self-sufficient, and respond directly to the requirements of this RFQ. The Government will review quotation documents received to determine if they are complete and that meets all the terms, conditions, and specifications in the RFQ.

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

Jan 2017

52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

Evaluation Factors for Award

RFO 52.212-2 Evaluation--Commercial Products and Commercial Services. (Deviation Date) (FEB 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

- TECHNICAL CAPABILITY

- PRICE

Both factors are approximately equal when combined during the solicitation's evaluation.Past performance and capabilities remain important since the Contracting Officer must find an offeror responsible in accordance with RFO 15.201. All quotes shall be submitted via email to the Contracting Officer and Contract Specialist.

(b) Options (if applicable). Paragraph (b) is deleted in its entirety.

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to 52.212-2 (b), Evaluation Factors:

(a) Evaluation factors. The Government intends to award a contract resulting from this Request for Quotation (RFQ) to the responsible offeror whose quote conforms to the RFQ and represents the overall Lowest Price Technically Acceptable (LPTA) to the Government, price and other factors considered. LPTA is determined by evaluating all non-cost proposals on an "acceptable

vs. unacceptable" basis. Once a quotation meets the minimum objective standards defined in the solicitation, the contract is awarded to the offeror with the lowest evaluated price, with no additional value given for exceeding technical requirements.

The Government will review each offeror's price and order them from lowest to highest priced. The Government will evaluate quotations in ascending price order until a minimum of two (2) quotations are determined to be Technically Acceptable. Under the LPTA approach, the Government will evaluate the three (3) lowest quotes up front if more than 3 offerors are received. This source selection will evaluate the lowest-price quote first for technical acceptability, if it passes, the award will be made; however, if it is found technically unacceptable, then the next lowest-price quote will be evaluated, and so forth.

General Instructions: Documents submitted in response to this Request for Quote (RFQ) must include all information requested and must be submitted in accordance with these instructions.The Government reserves the right to evaluate fewer or more quotations as necessary to ensure adequate competition and support a determination for fair and reasonable pricing.Award may be made to other than the lowest priced quotation if the Government determines a higher rated quotation provided greater overall benefit in response to the RFQ.

The response shall consist of two (2) separate volumes and additional attachments; Technical Capability and Price quote.

The items required should be submitted separately of either volume.All electronic documents must be in .pdf format or MS Word and/or Excel and shall follow the instructions below. The title of the documents should state the corresponding proposal volume/title.Note: Government email systems enforce strict standards, therefore, when naming documents, it is highly suggested to use a maximum of 30 characters in naming the documents.No special characters shall be used due to security and firewalls, also no passwords and no unordinary marketing information shall be accepted or enclosed with the quote.

Volume I - Technical Capability: The technical volume shall be specific, complete and conformance to the Schedule and the PWS. As specifically as possible, provide the actual methodology you would use for accomplishing and satisfying the requirements. The technical response shall consist of the following subfactors:

Sub-Factor 1:Technical Specifications/ Product Data/ Compliance Data

Sub-Factor 2:Manufacturer Warranty and Workmanship Warranty

Sub-Factor 3:Manufacturer Liability and Workmanship Liability

Sub-Factor 4:Quality Control Procedures

Evaluation - The Government will evaluate the offeror's technical volume based on conformance to the PWS and the schedule.

The technical approach must include the offeror's specialized expertise in maintenance and the replacement of fans.The offeror may include similar services completed within the last two (2) years.The Government will evaluate based on the following technical evaluation factors:

Sub-Factor 1:Technical Specifications/ Product Data/ Compliance Data

- Standard - The technical volume must clearly state fan-type classification to include specifications across five primary categories: mechanical design, electrical infrastructure, performance metrics, safety features, and control options.The new fans shall be similar or equivalent to the brand name and model and shall conform to the type of classification based high-volume, low-speed, industrial grade, commercial ceiling fans.

The standard will be evaluated as follows:

- Acceptable - The technical approach supports the fans similar or equivalent to the brand name and model as stated in the SOW and meets the mechanical design, electrical infrastructure, performance metrics, safety features, and control options.The fans conform to the type of classification based high-volume, low-speed, industrial grade, and commercial ceiling fans.

- Unacceptable - The technical approach did not support the fans similar or equivalent to the brand name and model as stated in the SOW and does not meet the mechanical design, electrical infrastructure, performance metrics, safety features, and control options.The fans do not conform to the type of classification based high-volume, low-speed, industrial grade, and commercial ceiling fans.

Sub-Factor 2:Manufacturer Warranty and Workmanship Warranty

- Standard - The technical volume must clearly state the type of warranty to include two (2) primary categories:

coverage type and the length or duration.

The standard will be evaluated as follows:

- Acceptable - The technical approach met the standard by presenting a comprehensive manufacturer and workmanship warranty for the fans into 2 primary categories: coverage type and the length or duration.

- Unacceptable - The technical approach did not meet the standard by presenting a comprehensive manufacturer and workmanship warranty for the fans into 2 primary categories: coverage type and the length or duration.

Sub-Factor 3:Manufacturer Liability and Workmanship Liability

- Standard - The technical volume must clearly state the type of liabilities being offered to include four (4) primary categories: defect coverage, remedy terms and exclusions, and liability cap of any failures.

The standard will be evaluated as follows:

- Acceptable - The technical approach met the standard by disclosing the manufacturer's liability and workmanship's liability for the fans and it included 4 primary categories: defect coverage, remedy terms and exclusions, and liability cap of any failures.

- Unacceptable - The technical approach did not meet the standard by disclosing the manufacturer's liability and workmanship's liability for the fans and it included 4 primary categories: defect coverage, remedy terms and exclusions, and liability cap of any failures.

Sub-Factor 4:Quality Control Procedures

- Standard - The technical volume must clearly state the contractor's implementation of quality control procedures that demonstrates quality management by presenting procedures for the fan installation, applicable to three (3) primary categories: material inspections, ensuring installation meets manufacturer's standards, and safety protocols.

The standard will be evaluated as follows:

- Acceptable - The technical approach met the standard by presenting procedures for the fan installation, applicable to three (3) primary categories: material inspections, ensuring installation meets manufacturer's standards, and safety protocols.

- Unacceptable - The technical approach did not meet the standard by presenting procedures for the fan installation, applicable to three (3) primary categories: material inspections, ensuring installation meets manufacturer's standards, and safety protocols.

(1) The technical volume shall may include a narrative of no more than 5 pages describing the offeror's understanding of and approach to meeting the requirements of the Statement of Work (SOW).

(2) Any additional information, such as Original Equipment Manufacturer (OEM) certifications or past performance references, can be included as appendices and does not count toward the narrative page limit.

Volume II - PRICING: Complete the unit prices and totals in the Schedule.

The offeror shall complete the Schedule provided in this RFQ and submit a separate price quote in accordance with these instructions. Unit Prices shall be proposed and inserted for each Firm Fixed Price (FFP) CLIN.Offerors must quote on all CLINs. The Unit Price should be rounded to no more than two decimal points to avoid rounding errors. Competition is expected and the Government will perform a price analysis based on current market conditions to determine price reasonableness.The Government will evaluate price quotes for fairness, reasonableness, and balance in accordance with RFO 12.204(a). Total Evaluated Price (TEP) will be calculated by adding the total price of each CLIN.

The offer shall submit a detailed price proposal supporting the prices proposed on the Schedule. Using MS Excel, offeror may select the appropriate format for the following data to be submitted as an MS Excel workbook. Regardless of format, the Offeror shall submit the workbook in a manner that allows the Government to clearly identify the costs associated with the price proposal for each CLIN.

1. Proposed direct labor hours and costs by task and labor category, to include the basis for estimates.Proposed labor burden to include at minimum, Health and Welfare rates, FICA, Unemployment Tax (FUTA and SUTA), Workman's compensation rates, and liability insurance.

2. Proposed indirect costs (e.g., overhead, and general administrative costs), including cost breakdowns and how costs were computed and applied.

3. List all other costs not otherwise included in the categories described above and provide basis for estimates.

4. Proposed profit or fee.

The Government will evaluate the pricing for accuracy, correctness, and for reasonableness. Price reasonableness may be determined based on prices submitted by the historical pricing, current market conditions, comparison to the Independent Government Estimate, and/or other price analysis techniques. The Government may require submission of additional information other than cost or pricing data to the extent necessary to evaluate price reasonableness.

Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement. Email an electronic copy of the required quoted items in paragraph A (above) to the email addresses indicated below no later than the date and time provided in block 8 of this solicitation:

Contract Specialist:Lauren O'Shaughnessy@us.af.mil

Contracting Officer: Sandra Smith: sandra.smith.24@us.af.mil

(b) Notice of award. A written notice of award or acceptance of a quote, furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)