SOW LSHV Fan 1 Sep 2026.pdf

STATEMENT OF WORK

REMOVAL, REPLACEMENT, AND INSTALLATION OF

LOW-SPEED HIGH VOLUME (LSHV) INDUSTRIAL FANS

12 MXG/MXOP

The 12th Maintenance Group (12 MXG/MXOP) requires the replacement of three (3) new industrial hangar fans to maintain operational readiness at the Joint Base San Antonio, Randolph Air Force Base (JBSA-Randolph) aircraft hangars.

1.0 SCOPE. The contractor shall provide all supervision, labor, tools, materials, parts, transportation, and equipment (including any mechanical equipment serving as a platform lift(s) to reach ceilings) to replace inoperable existing fans. The work includes removal of the existing fans, installation of the new fans and all supplemental parts, wiring, securing the fans, testing, and deployment.

2.0 APPLICABLE DOCUMENTS. The contractor shall comply with the following documents and standards in the performance of this contract:

• Original Equipment Manufacturer (OEM) Maintenance and Safety Manuals

• National Electrical Code (NEC) Standards

• Air Force Occupational Safety and Health (AFOSH) Standards

• National Fire Protection Association (NFPA) Standards

• Unified Facilities Criteria (UFC) and applicable ETL fire safety standards

3.0 REQUIREMENT

3.1 Removal: The work includes removal of the existing fans. The contractor shall be responsible for collecting, removing, and lawfully disposing of waste, packaging and all construction debris generated by their work. All scrap materials (light or heavy weight) as a result of the removal shall be secured immediately to prevent debris from blowing onto the flight line.

3.2 Replacement: The supply and installation of the overhead ceiling fans mounting hardware installation, electrical wiring, safety cable anchoring, and system testing. The replacement of the fans shall include controller testing and commissioning, mounting and securing the brackets inside the hangar and routing all appurtenances as required, such as electrical branch wiring to existing panel box.

Type of Fans: Macro Air Fans (existing model MA24XL2006) Location of Fans: *See Appendix A for LSHV location map.

LSHV Fans Locations

Fan Identification Numbers

Ceiling Fan Height from Floor

Hangar 3 1 16-ft

Hangar 4 4 16-ft

Hangar 41 17 35-ft

3.3 Equipment: All equipment being used to include scissor lifts must be properly secured and completely free of leaks. Contractor is responsible for safety inspections, key compliance check points on all equipment, and for securing equipment during high-wind conditions.

3.4 Submittals: Contractor shall submit technical specifications, product data, compliance data, manufactory warranty, installation/workmanship warranty, and additional information such as separate liabilities distinguishing between product failure (manufacturer liability) and installation errors (contractor workmanship liability). The contractor shall submit all submittals with their technical proposal. All submittals shall be approved by the government prior to delivery and installation.

3.4.1 Upon completion of work, the contractor shall provide four (4) hard copies to the COR to be kept at each location and one with the COR and a full approved electronic packet shall be sent to the CO with contract documents. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the CO and COR for processing.

3.4.2 All documentation shall be considered an integral part of this contract and shall be nonproprietary in nature.

3.4.3 Warranty Claims. The contractor shall coordinate all warranty claims. In addition, all new fan components and parts shall be covered by a manufacturer's warranty for a minimum of one year. A copy of the warranty with pertinent information shall be provided to 12 MXG, the Contracting Officer’s Representative (COR) and to the Contracting Officer (CO) to maintain in the contract documents.

3.4.4 Warranty Coordination. The contractor shall schedule and manage all warranty work for repairs, replacements or correction tasks with the COR.

3.5 Work Clearance and Permits. Coordinate work with the COR and 502 CES, as required, to obtain any necessary welding permits IAW base operating instructions.

3.6 Scheduling. Schedule work with the COR to minimize disruptions to mission requirements. Coordinate inspections 30 calendar days in advance and schedule with COR. For cancellations, the contractor shall notify the COR one week in advance and no later than 24 hours prior scheduled work.

3.7 Disruption. Coordinate disruptions with the COR within 24 hours of expected downtime and notify the COR prior to starting work. Provide notification at least 14 working days prior to disruption (e.g., power outages, blocked access, etc.) for work. Disruptions shall provide the least amount of customer inconvenience.

3.8 Access to Facilities. The contractor shall coordinate access with the COR. Access shall not interfere with the work efforts others. COR must arrange access to ensure interference does not occur. The contractor shall be able to familiarize personnel with aircraft hangars.

3.9 Assuming Functional Responsibility. The contractor shall designate a primary contact person who shall have full authority to act on all matters relating to the contract and who will assume responsibility for all executable functions. The contractor shall submit the name and phone number(s) to the CO and COR.

4.0 QUALITY ASSURANCE.

4.1 General Guidance: A Contracting Officer’s Representative (COR) will be designated and has the authority to inspect, accept, or reject all deliverables.

4.2 Quality Assurance: The government will be monitoring the work for quality assurance purposes. This means the government may inspect the work, test items, review reports, monitor installation and provide feedback based on problems.

4.3 Quality Assurance Meetings. The CO may require the contractor to meet with the COR, Contract Specialist (CS) and other government personnel as deemed necessary. The contractor may request a meeting with the CO when necessary. A pre-construction meeting will be scheduled within ten (10) days after award.

4.4 Quality Control. The contractor shall perform and maintain a quality control plan that requires the contractor to independently inspect, test, and document all work to ensure it fully meets the plans, specifications, and performance standards of the contract.

The contractor shall lead the contractor’s quality control efforts in establishing and implementing quality control. The contractor shall act as the focal point for inspections, analysis of inspection results, corrective actions, and reports. In addition, the on-site representative(s) shall be able to communicate all necessary technical actions pertaining to the work for quality assurance purposes.

4.5 Nonconformance Work. The contractor shall fix any deficiencies or incorrect work flagged by the government. The COR will issue a written noncompliance notice within three (3) days of an event or witnessing an instance of noncompliance. Rework efforts or re-performance of nonconformance work identified by the government shall be completed within five (5) days after receiving the noncompliance notice. The COR will validate and submit the event to the CO. Failing to make corrections may lead to

5.0 HOURS OF OPERATIONS

5.1 Period of Performance: 120 days to allow for submittals, ordering, delivery and installation.

5.2 Duty Hours. Base hours of operation are from 7:30 a.m. to 4:30 p.m. Monday through Friday. Flightline hours are 24 hours per day. The contractor may find it necessary to deviate from the normal base hours of operation to ensure timely completion of work. If the contractor determines it is necessary to work non-standard hours, the work will be completed at no additional cost to the Government. Work scheduled but not accomplished because of base closure due to weather, exercise, or actual alert, will be accomplished as soon as possible after reopening the base.

5.3 Scheduled Holidays. Below is a list of the holidays recognized and published by the government. Family days and down-days declared by the AFAC Commander is considered a duty day and is not included in the definition of a holiday.

• New Year's Day January 1

• Birthday of Martin Luther King, Jr. Third Monday in January

• Washington's Birthday Third Monday in February

• Memorial Day Last Monday in May

• Juneteenth National Independence Day June 19

• Independence Day July 4

• Labor Day First Monday in September

• Columbus Day Second Monday in October

• Veterans Day November 11

• Thanksgiving Day Fourth Thursday in November

• Christmas Day December 25

Note: Any of the above holidays falling on a Saturday may be observed on the preceding Friday; holidays falling on a Sunday may be observed on the following Monday depending on which day the recognition day is declared.

6.0 SAFETY

6.1 Contractor Liability. The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions and pay all fines and fees resulting from improper contractor actions and/or processes.

6.2 Spill Notification. Notify the CO and the COR immediately of any pollution incident, as per base requirements. The contractor shall also report spills to the base Environmental Office at 210-652-4668.

6.3 Safety and Health (S&H) Program. Establish responsibilities and procedures required to effectively administer compliance with Air Force (AF) Occupational Safety and Health (AFOSH) and Occupational Safety and Health Administration (OSHA) Standards.

6.4 Safety Notification and Reporting. Notify the CO and the COR of any mishap involving contractor personnel, AF assets, or AF operations, which resulted in an injury, illness, or damage. Establish internal mishap notification procedures and brief all contractor personnel. Document and report any mishaps to the COR immediately. Provide a copy of all mishap reports to the CO and the COR. Injuries to contractor personnel shall be reported IAW OSHA requirements. Maintain copies of all mishap reports for one year.

6.5 Site Conditions. Work will take place in an active hangar. To minimize outage and down time all work will need to be coordinated with 12th Maintenance Group. The Contractor shall furnish and maintain adequate barricades, and warning signs, on the job site. The contractor shall clean up their debris on daily basis when required. When parking near the hangars, vehicles will remain in the designated parking lot unless they are required inside the hangar to service the industrial fans. If the contractor requires access to the flightline, the contractors must comply with appropriate speed limits and aircraft wing tip clearance requirements (5 MPH within 25 feet of aircraft, 10 feet circle of safety, etc.). Prior to entering or driving on the flightline the contractor will need to complete Airfield Controlled Area Training and Airfield Driver’s Training with JBSA Randolph Airfield Management. The contractor must notify Airfield Management no later than seven (7) days prior to schedule Airfield Controlled Area Training and Airfield Driver’s Training.

7.0 SECURITY

7.1 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

7.2 Weapons, Firearms, and Ammunition. Contractor employees shall not possess weapons, firearms, or ammunition on themselves, or within any vehicle, while on any military installation.

7.3 Laws, Directives, and Regulations. Contractor shall comply with Security procedures.

7.4 Terminations. Remove employees identified as potential threats to the health, safety, security, general well-being or operational mission of the installation or its population, or failure to comply with laws, regulations, and directives of the appropriate

MAJCOM.

8.0 RANDOLPH AFB SPECIFIC REQUIREMENTS

8.1 Airfield Areas and Movement within them. The project location is located within a Controlled Area on the airfield and therefore the Contractor shall comply with all rules and regulations governing said area.

8.2 Free Zone: During the period of performance, a Free Zone shall attempt to be created to allow for the Contractor freedom of movement within the construction area only. The Government shall work with the Contractor to establish said area. If a Free Zone is able to be established, the Contractor shall "activate" their Free Zone by calling local

Base Operations. By "activation" of the Free Zone, the Government means whenever the Contractor is entering and leaving the work zone for the day.

8.3 Controlled area: The Contractor and all Subcontractors shall comply with all Controlled Area procedures at all times. These procedures shall be briefed during the pre-construction meeting, reference paragraph 4.3. As determined by local Wing Safety, contractor personnel shall be familiarized with flight line drivers’ requirements. The Contractor shall coordinate with the Government two weeks prior to construction start date to receive training. Failure to abide by Airfield Driving Training may lead to revocation of base driving privileges, suspension of airfield access, and re-training.

8.4 The Contractor shall only use designated Airfield Entry Control Points (ECP) throughout the duration of this project. The Government shall provide the Contractor with the location and access of this ECP upon award of the contract. The Contractor shall ensure that the work shall be accomplished with no outage time that shall impact flight line facilities utilities. However, if an outage is unavoidable, it shall be submitted 21 days in advance to local contracting officials for approval and coordination.

8.5 Environmental Safety and Standards. The Contractor shall be aware of each installation’s environmental requirements.

8.6 All extra, discarded, and waste materials shall be removed from the installation and properly disposed of by the Contractor. Dumping on the installation shall not be permitted.

8.7 The Contractor shall provide non-hazardous waste manifests that contain weight and disposition (mulched, diverted [recycled/reused/reduced], landfilled, incinerated, or converted to energy [waste to energy]).

8.8 Worksite Cleaning and Standards. The Contractor shall be responsible for leaving the worksite clean and protected at the end of each workday.

8.9 There shall be designated trash disposal areas that shall be secured, covered, and able to withstand high winds.

8.10 Upon completion of the project, the Contractor shall be responsible for restoring the surrounding area to its original state or better. Any natural elements within the construction site that have been ruined shall be restored.

8.11 The Contractor shall establish and maintain open communication between authorities associated with completion of this contract.

8.12 This project does not need consultation by the State Historic Preservations Office

(SHPO).

APPENDIX A

LOCATION OF HANGAR FANS