Control Calculations.xlsx

This is a Request for Proposal (RFP) issued by the Maine Department of Transportation (MaineDOT), Traffic Engineering Division-Traffic Monitoring Section, for a Traffic Count Software as a Service (SaaS) solution. The procurement seeks a comprehensive cloud-based platform capable of managing approximately 5,000-7,000 annual portable Short Duration Counts (SDCs), 130+ Continuous Count Sites (CCSs), 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential future expansion to 12,000 portable counts. The solution must support full data collection, processing, quality control, scheduling, and reporting functionalities, including federal reporting requirements such as HPMS and TMAS submissions. The platform must integrate with multiple equipment types including Gridsmart, Miovision, Rekor, Currux, ECM HERA, ECM HESTIA, and Kistler Data Logger cameras and sensors. The deadline for submitting questions is November 17, 2025, at 11:59 p.m. local time via the Vendor Self Service system, with a proposal submission deadline of December 3, 2025, at 11:59 p.m. local time. The initial contract performance period runs from January 10, 2026, through March 9, 2029, with potential extensions through two additional three-year renewal periods, extending the contract potentially to March 9, 2035.

Proposals will be evaluated on a 100-point scale, with 20 points allocated to organizational qualifications, 50 points to proposed services and technical assessment, and 30 points to cost proposals, scored using a mathematical formula where the lowest bid receives 30 points. The successful vendor must provide comprehensive implementation services, including system configuration, data conversion of current and up to ten years of historical traffic count data, training for departmental users and external consultants, and deployment support. The contract is federally funded, requiring compliance with Federal Funding Contract Rider D, which may impose additional regulatory requirements. The current service provider is Drakewell Inc., and the State anticipates one award with payments processed on net 30 terms upon receipt of accurate invoices. The State reserves the right to conduct vendor demonstrations and may negotiate with the highest-ranked bidder. No specific small business or disadvantaged enterprise set-asides are mentioned in the procurement documents.