ATTACHMENT 16- KEY STAFF QUALIFICATIONS FORM _ INSTRUCTIONS.pdf
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- Solicitation number
- 0000039767
- Issued by
- California
About this file
This document is an instruction guide for the Key Staff Qualifications Form required for RFP 27-ICH-001 issued by the State of California's California Interagency Council on Homelessness, with a bidder response due date of July 10, 2026. The attachment outlines the mandatory procedures bidders must follow when documenting key staff qualifications to demonstrate compliance with project experience requirements. Bidders must complete a separate Key Staff Qualification Form for each project used to meet mandatory qualifications, specifying required experience in designated rows for each requirement. All experience must have occurred within ten years prior to the solicitation due date, with ongoing projects counted only through the solicitation deadline. The form requires bidders to provide specific information including the bidder company name, proposed key staff name, qualifying project name, client organization, reference contact details, staff employment dates in MM/DD/YYYY format, full-time or part-time employment status, project description, and contract dollar amounts.
The document emphasizes that reference contacts must be from the end-user organization in a management or supervisory role, cannot be from another contractor or contracting company, and cannot be an employee of the bidding company or a California Interagency Council on Homelessness evaluation member due to conflict of interest concerns. Bidders are responsible for ensuring that each mandatory experience requirement is fully met and properly addressed in the Key Staff Qualification Forms; failure to demonstrate compliance with experience requirements through complete documentation may result in the proposal being deemed non-responsive. The instructions define key terms including Data Warehouse, Federal, State, and Local entities to provide clarity on acceptable project experience sources for qualification purposes.
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ATTACHMENT 16: KEY STAFF QUALIFICATIONS FORM –
INSTRUCTIONS
KEY STAFF QUALIFICATIONS FORM – INSTRUCTIONS
The Bidder must complete and submit each Key Staff Qualification Form with the qualifying project information being used to meet the mandatory qualifications (and if applicable, desirable qualifications) as required for this project. A separate Key Staff Qualification Form must be completed for each project used to meet the mandatory qualifications.
Key Staff Qualification form will be used by the State to evaluate Key Staff qualifications. The Bidder must specify the required experience in the pertinent row for each requirement in the Key Staff Qualification Forms. Use additional forms as needed to complete each response. Any conflicting information may result in the proposal being deemed non-responsive.
"Project" is defined as an individual effort or contract where the Bidder was the Prime Contractor on the cited contract or where the key staff played a role on the cited contract.
Box 1, Bidder: Provide the company name of the Bidder submitting the proposal.
Box 2, Key Staff Name: Provide the name of the Bidder’s proposed key staff.
Box 3, Project Name: Provide the name of the qualifying project in which the proposed staff gained experience to meet the requirement(s).
Box 4, Name of Company for whom the Project was completed: Provide the company or government agency for whom the project was completed.
Box 5, Contact Name and Information of the Key Staff's Reference: Provide the contact information from whom the project was completed. Enter the name, title, e-mail address and phone number for the reference contact for the project. By submitting a proposal, the Bidder declares that the reference person identified is/was employed by the company identified in Box 4. The reference must be the same person identified in the Key Staff Reference Form. This person must have been:
• From the end user of the development project.
• In a management or supervisory role for the project.
• Not from another contractor or contracting company.
• Not be an employee of the bidding company.
• Not be a California Interagency Council on Homelessness evaluation member as a reference for conflict of interest. Contact the SECTION 2.2.1. PROCUREMENT OFFICER as listed, for any Cal ICH references.
State of California California Interagency Council on Homelessness
RFP 27-ICH-001
Bidder Response
July 10, 2026
Boxes 6 and 7, Staff Start Date and End Date: Provide the start and end dates the key staff worked on the cited project using MM/DD/YYYY format.
• All experience must have occurred within the last ten (10) years prior to the solicitation due date, unless stated otherwise.
• For projects that are currently ongoing, experience will be calculated only for the work performed up to the solicitation due date.
Box 8, Full-time/Part-time: Check the appropriate box for time proposed staff worked on the cited project. Refer to +SECTION 3.3.4.1. FULL-TIME/PART-TIME MONTH EQUIVALENTS DEFINITION for additional details on calculating experience.
Box 9, Project Description: Provide a brief description of the nature of the proposed staff’s cited project.
Box 10, Contract Amount: Provide the dollar amount of the contract value in US dollars.
Box 11, Instructions for documenting the years of experience gained from the project cited.
Note: It is the Bidder’s responsibility to ensure that each mandatory experience requirement is met in full and is addressed in the Key Staff qualification forms in order for the State to determine compliance to the requirements. If the State cannot determine that the years of experience for each of the mandatory experience requirements have been met, Bidder’s proposal may be deemed non-responsive.
1. Key Staff References: A reference that was in a management or supervisory role for an external organization (external to the Bidder’s organization and corporate structure) for whom the project was completed.
2. Data Warehouse: A centralized, integrated repository designed to store large volumes of structured data from multiple heterogeneous sources for the purpose of querying, reporting, and analysis. It is optimized for read-heavy operations and supports business intelligence activities by providing a consistent, historical view of data.
3. Federal: Refers to U.S. federal government agencies and entities operating at the national level.
4. State: Government agencies and organizations operating at the state level within the U.S.
5. Local: Government entities at the municipal or county level.
State of California California Interagency Council on Homelessness
RFP 27-ICH-001
Bidder Response
July 10, 2026
| ATTACHMENT 16: KEY STAFF QUALIFICATIONS FORM – INSTRUCTIONS |
| KEY STAFF QUALIFICATIONS FORM – INSTRUCTIONS |
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