ATTACHMENT 13- BIDDER QUALIFICATIONS FORM - INSTRUCTIONS.pdf
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- Solicitation number
- 0000039767
- Issued by
- California
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This document is an instruction guide for the Bidder Qualifications Form required by the State of California Interagency Council on Homelessness (Cal ICH) for RFP 27-ICH-001. The instructions provide detailed guidance on completing ATTACHMENT 14: BIDDER QUALIFICATIONS FORM, which bidders must submit to demonstrate their qualifications for the project. Each qualifying project used to meet mandatory (and desirable, if applicable) qualifications requires a separate completed form. The bidder response deadline is July 10, 2026. The document outlines ten specific boxes that bidders must complete, including company name, project name, company or government agency served, reference contact information, project start and end dates, project description, prime contractor status, and contract amount. All experience must have occurred within the ten years prior to the solicitation due date, with ongoing projects calculated only through the due date.
The instructions emphasize that bidders must be the prime contractor on cited projects, defined as an individual or entity with a direct contractual agreement with the obligee responsible for overseeing project execution. References must be management or supervisory personnel from the end user organization—not from contractor companies, the bidding company itself, or Cal ICH evaluation members. The document stresses that it is the bidder's responsibility to ensure all mandatory experience requirements are fully documented and addressed in the qualification forms to avoid the proposal being deemed non-responsive. The instructions also provide definitions for key terms, including "Data Warehouse" as a centralized repository for storing large volumes of structured data from multiple sources for querying, reporting, and analysis purposes.
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ATTACHMENT 13: BIDDER QUALIFICATIONS FORM -
INSTRUCTIONS
BIDDER QUALIFICATION FORM – INSTRUCTIONS
The Bidder must complete ATTACHMENT 14: BIDDER QUALIFICATIONS FORM with the qualifying project information being used to meet the mandatory qualifications (and if applicable, desirable qualifications) as required for this project. A separate ATTACHMENT 14: BIDDER QUALIFICATIONS FORM must be completed for each project used to meet the mandatory qualifications.
ATTACHMENT 14: BIDDER QUALIFICATIONS FORM will be used by California Interagency Council on Homelessness to evaluate Bidder’s qualifications. The Bidder must specify the required experience in the pertinent row for each requirement in ATTACHMENT 14: BIDDER QUALIFICATIONS FORM. Use additional forms as needed to complete each response. Any conflicting information may result in the proposal being deemed non-responsive.
For the purposes and context of the Bidder qualifications forms and reference forms only, the term "Project" is defined as an individual effort or contract where the Bidder was the Prime Contractor on the cited contract.
Box 1, Bidder: Provide the company name of the Bidder submitting the proposal.
Box 2, Project Name: Provide the name of the qualifying project used to meet the required experience.
Box 3, Name of Company for whom the project was completed: Identify the company or government agency for whom the project was completed.
Box 4, Contact name and information of the Bidder's reference: Identify the contact information from whom the project was completed. Enter the name, title, e-mail address, and phone number for the reference contact for the project. By submitting a proposal, the Bidder declares that the reference person identified is/was employed by the company identified in Box 3. This reference must be the same person identified in the ATTACHMENT 15: BIDDER REFERENCE FORM. This person must have been:
• From the end user of the development project.
• In a management or supervisory role for the project.
• Not from another contractor or contracting company.
• Not be an employee of the bidding company.
• Not be a California Interagency Council on Homelessness evaluation member as a reference for conflict of interest. Contact SECTION 2.2.1. PROCUREMENT OFFICER as listed, for any Cal ICH references.
State of California California Interagency Council on Homelessness
RFP 27-ICH-001
Bidder Response
July 10, 2026
Boxes 5 and 6, Start Date and End Date: Provide the start and end date that the Bidder worked on the cited project using MM/DD/YYYY format.
• All experience must have occurred within the last ten (10) years prior to the solicitation due date, unless stated otherwise.
• For projects that are currently ongoing, experience will be calculated only for the work performed up to the solicitation due date.
Box 7, Project Description: Provide a brief description of the nature of the Bidder's cited project.
Box 8, Bidder was Prime Contractor: Check the appropriate response, “Yes” or “No”. If the “No” box is checked, time spent on that project will not count towards Bidder experience.
Box 9, Contract Amount: Provide the dollar amount of the contract value in US dollars.
Box 10, Instructions for documenting the years of experience gained from the project cited.
Note: It is the Bidder’s responsibility to ensure that each mandatory experience requirement is met in full and is addressed in the Bidder qualification forms in order for the State to determine compliance to the requirements. If the State cannot determine that the years of experience for each of the mandatory experience requirements have been met, Bidder’s proposal may be deemed non-responsive.
1. Bidder References: A reference that was in a management or supervisory role for an external organization (external to the Bidder’s organization and corporate structure) for whom the project was completed.
2. Prime Contractor: A prime contractor is an individual or entity that has a direct contractual agreement with the obligee to fulfill the terms of a contract. This role typically involves overseeing the execution of a project and ensuring that all obligations are met according to the contract specifications.
3. Data Warehouse: A centralized, integrated repository designed to store large volumes of structured data from multiple heterogeneous sources for the purpose of querying, reporting, and analysis. It is optimized for read-heavy operations and supports business intelligence activities by providing a consistent, historical view of data.
State of California California Interagency Council on Homelessness
RFP 27-ICH-001
Bidder Response
July 10, 2026
| ATTACHMENT 13: BIDDER QUALIFICATIONS FORM - INSTRUCTIONS |
| BIDDER QUALIFICATION FORM – INSTRUCTIONS |
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