36C10F22R0036.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 83

36C10F22R0036

X

05-11-2022

003C4D

Department of Veterans Affairs Office of Construction and Facilities Management (003C4D) 1425 Tri State Parkway, Suite 140 Gurnee IL 60031

Same as 7

Gerald Brusaw

Request for Proposal for Project 635-436, Construct Surgical Intensive Care Unit (SICU) AND Renovate Operating Rooms (OR), OKVAMC, 921 NE 13th St, Oklahoma City, OK 73104 This Request for Proposal is a two phased evaluation for a Design-Build award in accordance with FAR 36.3.

Offeror shall provide all labor, design, materials, tools, equipment, transporation, supervision, coordination, and services necessary for the design and construction of the project as sescribed herein and other specific tasks as further defined in the RFP.

Period of Performance is 540 calendar days after issuance of Notice to Proceed.

Bid Bond is required for those offerors submitting Phase II proposals. Payment and Performance bonds will be required for the resulting design-build award.

The resulting award will be a Firm Fixed Price contract.

The project magnitude is between $10,000,000.00 and $20,000,000.00. Davis Bacon Wages apply. The NAICS Code is 236220 and the Small Business Size Standard is $39.5 million. The project is bein solicited as a CVE Verified Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. Any entity wishing to propose shall be listed as and SDVOSB concern in accordance with VAAR 819.7003 and FAR 52.219-27, and shall be so listed in the Vendor Information Pages database located at www.vip.vetbiz.gov, and shall comply with the subcontracting limitations in FAR 52.219-14. If at any time during the solicitation process an offeror is not listed in the Vendor Information Pages database under NAICS code 236220, this offeror shall receive no further consideration for contract award.

Offeror shall be registered in System for Award Management (SAM) before submitting an offer and at time of award, in accordance with FAR 52.204-7.

Deadline for Requests for Information (RFI) is May 26, 2022.

Technical Specification Volumes and Conceptual Drawings will be uploaded to SAM under the solicitation number and are incorporated by reference.

No funds will be obligated or expended on the project identified in this solicitation unless those funds have been appropriated and their expenditure on this project specifically authorized by law. The CO will ensure the authorization and appropriation has been received before proceeding with award, otherwise award will not be made. At this time, VA is not authorized to make an award for the project identified in this solicitation. The costs associated with preparing and submitting a proposal in response to this solicitation must be totally absorbed by the offeror. The CO will not reimburse or otherwise compensate an offeror for costs incurred in submitting a proposal in response to this Solicitation, including in the event that authorization is not received. Since the VA currently does not know when it will receive authorization, Offerors will be required to provide 120 calendar days for Government acceptance after the date offers are due.

10 540 x x 52.211-10

X 15 see 00 11 21-6 3PM CDT

06-13-2022

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

101F

Office of Construction and Facilities Management 425 I Street NW Washington DC 20001

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.11 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.6 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.7 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2021)

4.8 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.10 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.236-4 PHYSICAL DATA (APR 1984)

4.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.14 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.15 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.16 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.17 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.18 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.19 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.20 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.21 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.22 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.23 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.24 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

4.25 MANDATORY WRITTEN DISCLOSURES

DESIGN BUILD SPECIFICATIONS

4.26 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.27 OWNERSHIP OF ORIGINAL DOCUMENTS

4.28 RETENTION OF REVIEW DOCUMENTS

4.29 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.30 COORDINATION WITH MEDICAL CENTER

4.31 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

GRAND

TOTAL

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

CONSTRUCT SURGICAL INTENSIVE CARE UNIT (SICU) AND RENOVATE OPERATING

ROOMS (OR)

PROJECT NO. 635-436, SOLICATION NUMBER: 36C10F22R036

OKVAMC, 921 NE 13TH ST, OKLAHOMA CITY, OK 73104

A. PART I - General

A1. Scope of Contract

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of three (3) offerors will proceed to Phase II unless the contracting officer determines that a number greater than three

(3) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. This is a Design-Build (DB) project for certain renovations on two existing floors in the main hospital building. Contractor shall provide all labor, materials, design, supervision and incidental related costs for certain renovations including, but not limited to, demolition of existing construction (as needed) and re-construction of existing 7th floor interior spaces into three (3)operating suites, post-op recovery, waiting room, and support spaces; demolition of existing construction (as needed) and re-construction of existing 8th floor interior spaces into individual intensive care patient rooms with private restrooms, staff support areas, and nurse stations;

installation of a new hydraulic elevator; completion of elevator penthouse construction;

correction of 8th floor building envelope and roofing components as required; and mold remediation. Beneficial Occupancy of 7th floor is desired as soon as possible. Contractor will adhere to VA TIL requirements for the design and construction efforts.

A2. Definitions

A. Design-Build (DB) as defined by the US Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

2. Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

3. Resident Engineer: The Contracting Officer's authorized representative at the construction site. When more than one Resident Engineer is assigned to a construction project one is designated as being in-charge and is called the "Senior Resident Engineer". The

VA 635-436 Construct SICU and Renovate OR OKCVAHCS – Oklahoma City, OK

100% RFP Documents

Resident Engineer is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the DB team, also referred to as DB/AE.

7. RFP/AE: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the VA.

B. Source Selection Procedures Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA) unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations may be conducted using any rating method or combination of methods, including color or adjectival ratings, numerical weights, and ordinal rankings. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

A3. Tentative Acquisition Schedule

Phase I Proposals submitted 06/13/2022 Phase II RFP & documents sent to qualified Phase I offerors

07/20/2022

Pre-proposal conference (tentative) Tentatively 08/3/2022

Phase II Proposals Submitted 09/3/2022 Contract award 11/25/2022 Notice to proceed 12/12/2022 Construction completion/final inspection/ custody receipt

06/04/2024

Schedule Objectives - The anticipated completion of this project is _ 540 calendar days after “Notice to Proceed” (NTP).

A4. Magnitude of Construction Project The estimated price range for this project is between $_10,000,000____ and $_20,000,000_____.

A5. Pre-Proposal Conference (PHASE II ONLY)

A pre-proposal conference will be held on a date to be determined at the VAMC OKC. The site visit will not occur prior to issuance of Phase II RFP. Official date time and location will be provided via an amendment to the solicitation.

1. Open meeting

2. Specifications, Network analysis system and project phasing

3. General requirements, SOW requirements and Offer Submission Procedure

4. Review of pertinent contract clauses and provisions

5. Phase II Source Selection Process

6. Questions and answers. Answers will officially be provided via contract amendment, along with the official sign in sheet from the site visit.

7. Site walk through. Please be advised that there will only be one site visit. Proposers are highly encouraged to attend the site visit.

A6. Selection Criteria and Weightings

Basis for Contract Award

This is a competitive best value source selection using a Tradeoff process in accordance with 15.101-1 in which all non-price evaluation factors when combined are approximately equal to cost or price. (See FAR 15.101-1 for further information). This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II.

Phase I Evaluation Phase I of this procurement will result in a narrowing of offerors to a maximum of three (3) firms (unless the contracting officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project) based on the following technical evaluation factors listed in descending order of importance:

(1) Corporate Project Experience

(2) Technical Qualifications (specialized experience and technical competence)

(3) Technical Approach

(4) Past Performance

Phase II Evaluation The Phase I successful offerors will receive a Phase II Request for Proposal (RFP). During Phase II, a pre-proposal conference and site visit will be held at VAMC OKC. The Phase I factors are not to be resubmitted in Phase II; however, the consensus ratings from the Phase I factors carries through to Phase II and is equal in importance to Phase II, Factor 5 for proposal evaluation. Phase II technical factors (Factors 5 – 7) are listed below in descending order of importance. The Phase I and Phase II technical factors, when combined, are approximately equal to price (Non-Technical Factor 8). Phase I and II proposals will be evaluated, and award will be made on the basis of both price and technical considerations most advantageous to the VA as per FAR Part 15.101(a), Tradeoff, as the Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

(5) Technical Solution

(6) Schedule

(7) Occupational Safety and Health Performance

(8) Price (Non-Technical Factor)

Award without Discussions / Competitive Range

The Government intends to evaluate proposals and award a contract without discussions with offerors (except for clarifications as described in FAR 15.306(a). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from technical and cost or price standpoint.

However, the Government reserves the right to conduct discussions if the Contracting Officer later determines discussions to be necessary.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

Number of Contracts to be Awarded

The Government anticipates awarding one firm-fixed priced contract.

Set-Aside for SDVOSB

This requirement is set-aside for CVE verified SDVOSB firms under NAICS 236220. The Government, immediately upon receipt of proposals, will verify that the offers were received from CVE verified SDVOSBs under NAICS Code 236220. This verification will be performed utilizing the CVE registry located at www.vetbiz.va.gov/vip. A second check will be performed immediately prior to issuance of Phase II RFPs. A final check will be conducted immediately prior to potential award. In order to be eligible for consideration and award the contactor shall be a CVE verified SDVOSB under NAICS code 236220. If at any point in the pre-award process it is determined that the contractor is not an SDVOSB in accordance with www.vetbiz.va.gov/vip, they shall receive no further consideration for contract award.

B. PART II – RESPONSIBILITIES

B1. VA Team A. The RFP A/E team shall not be included as members of the offeror’s DB team. The VA will retain their RFP A/E team for the remainder of the project’s development for design and construction period review, and monitoring purposes. The RFP A/E team that produced the RFP documents is:

RFP/AE :

Spur Design

Consultants:

H2B Inc. Structural Engineering Services

Lerch Bates Elevator Engineering Services

Oculus Inc. Architectural Design Services

Poole Fire Protection

Fire Protection Engineering Services

Tec-An, Inc. Hazardous Material Abatement Services

B. The VA team is also comprised of VA Office of Facilities Management and others at VA Headquarters located in Washington, DC, a Resident Engineer (R/E) who will be located at the construction site and VA medical center staff. The coordinator/manager of the VA team will be the R/E, who will have Contracting Officer authority.

B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants, and sub-contractors to the one firm.

The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design- Build construction contractor or sub-contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

C. PART III - PROPOSAL REQUIREMENTS

C1. General A. Phase I proposals shall be based on solicitation documents issued for RFP Solicitation Number 36C10F22R036. Proposals will be in the format stipulated in Section C3.

1. Phase I proposals shall be received BY 3:00 PM Central Time, June 13,2022. Proposals that are received after this time shall be late and shall not be considered. There will be no public opening of the proposals.

2. Submit sealed proposals to (if using options a or b please notify Contracting Officer 24 hours in advance):

a. US Postal Service Deliveries:

Gerald Brusaw, Contract Specialist (003C4D) Office of Facilities Management Department of Veterans Affairs 1425 Tri-State Parkway Suite 140 Gurnee, IL 60031

b. Commercial Delivery Services / Hand Carry (Monday - Friday, 7:30 AM to 4:00 PM):

Gerald Brusaw, Contract Specialist (003C4D) Office of Facilities Management Department of Veterans Affairs 1425 Tri-State Parkway Suite 140 Gurnee, IL 60031

c. VIA EMAIL – PHASE I email to: gerald.brusaw@va.gov – maximum size is 10MB

3. Phase I will be evaluated for technical qualifications only. Offeror shall separately tab each section (see Table 1 provided in Section C3). Each section must therefore be labeled with the Offeror's organization, business address, and VA Project Number. Offerors shall affix their names and return addresses on their envelope/packaging. See Section C3 for submission requirements.

Phase II proposals shall be based on solicitation documents issued to the Phase I offerors determined to be the most highly qualified. Proposals will be in the format stipulated in Section C4.

The due date, time, and submission address of Phase II proposals will be given within the Phase II RFP.

B. Phase II evaluation will request technical and price proposals. Offeror shall separately tab each section (See Table 2 provided in Section C4). See section C4 for submission requirements.

C2. Proposal Revisions (FAR 52.215-1) If determined to be necessary, proposal revisions may be requested from the offerors determined to be in the competitive range. The Contracting Officer will identify those offerors in accordance with the selection criteria identified in the request for proposal. Revised proposals will be due at a time and place to be determined.

Please be advised that the Government intends to evaluate Phase I & Phase II and award a contract from Phase II proposals without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C3. PHASE I – TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS

The Phase I proposal shall address the evaluation factors listed at C3.A.1 - 3. Offeror is required to prepare and submit an original and five (5) copies plus CDs of the technical evaluation factors in a binder CLEARLY MARKED: “PHASE I TECHNICAL PROPOSAL – DO NOT OPEN IN MAILROOM”. Evaluation scores will be based, in order of importance, upon the criteria in Part I, A6, B. The following page provides a checklist that should be included in the front of the technical proposal.

PHASE I TECHNICAL PROPOSAL BINDER SUBMITTAL CHECKLIST

(One original and five copies)

RFP: 36C10F22R036

Project Title: CONSTRUCT SURGICAL INTENSIVE CARE UNIT (SICU) AND

RENOVATE OPERATING ROOMS (OR)

INTRO

PAGE

First page MUST clearly indicate:

Name and Address of Proposer

Business Arrangement (Joint Venture or Teaming Arrangements clearly identified)

Contact Name and Phone Number

Email Address

DUNS Number

CAGE Code

Tax Identification Number

TAB 1

Factor 1, Corporate Experience, Project Experience (with supporting documentation per RFP)

TAB 2

Factor 2, Technical Qualifications (specialized experience and technical competence)

TAB 3 Factor 3, Technical Approach (with supporting documentation per the RFP)

TAB 4

Factor 4, Past Performance (with supporting documentation per RFP) If Offeror has PPIRS reports, printed copies of these reports shall be included in this section.

TAB 5 DVD of Phase I Technical proposal (Tabs 1 – 4 above)

Table 1: Phase I Technical Proposal Binder Submittal Checklist

PHASE 1 EVALUATION

1.) PHASE 1, FACTOR 1, CORPORATE PROJECT EXPERIENCE:

1) Submission Requirements: Submit a minimum of three (3) and maximum of five (5) completed relevant design-build construction projects. Relevant is defined as projects of essentially the same scope and magnitude of effort and complexities this solicitation requires.

Submitted projects shall have been completed in the last seven years, shall be design-build construction contracts for scopes completed in an active hospital or other medical setting, and with a cost range of $10M-$20M.. Indicate the number of design-build projects the construction contractor and AE have completed together. In describing submitted projects, provide the following information:

Project title, location and brief description including the building use (Medical Facility, Major Building Renovation, etc.) and contracting method (design build, design bid construct, CM at risk etc.).

Project owner, owner’s point of contact and telephone number of owner’s contact person.

Project Design Architect and Engineers (consultants if utilized) and name and telephone number of contact person(s).

Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager/superintendent/foreman as the case may be) also proposed for this solicitation.

Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage;

foundation type; number of levels; and any awards (prizes) received.

2) Basis of Evaluation: Phase I, Factor 1 Corporate Project Experience: The basis of evaluation will include the Offeror’s experience in performing relevant design-build construction projects as defined in the solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. Relevant projects where the Prime, Design Team, and Sub-contractors have previously worked together may receive a more favorable rating. Contractor shall provide a matrix to clearly show team collaboration on projects.

2.) PHASE I, FACTOR 2, TECHNICAL QUALIFICATIONS (SPECIALIZED EXPERIENCE AND

TECHNICAL COMPETENCE):

1.) Submission Requirements: The Offeror shall demonstrate the availability of and the relevant experience of key project personnel who will be assigned to this project.

Resumes shall include the following:

i. Name of individual.

ii. Company employed by

iii. Company position title.

iv. Years with the company.

v. Describe work experience with projects that were completed by the design build process, or were similar to the size, scope, and complexity of this solicitation. List the company (by name) they worked for when involved in the project. Desired years of experience for the key personnel positions listed below is 5 years relevant to the scope and complexity of this solicitation. Those with greater than 5 years relevant experience on design-build construction projects may be rated more favorably.

vi. An indication of which (if any) projects submitted under Corporate Project Experience (above) the individual participated in and what the individual’s responsibility was for that project.

vii. An indication of which other individuals submitted under Corporate Project Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Factor 1, Corporate Project Experience. Contractor shall provide a matrix of personnel and the work they have done together with other proposed personnel and highlight where it also corresponds to the companies working together.

viii.

a.) Supply the resumes for key personnel for at least the following: (Please note if one individual is proposed for more than one position listed)

Design Project Manager Construction Project Manager.

Architect/Engineer Representatives.

Construction Superintendent o The VA desires that the Construction Superintendent hold a minimum of an associate degree in a relevant construction or design-build related field.

Advanced degrees in a relevant construction or design-build related field may be rated more favorably.

Quality Control Manager Site Safety and Health Officer (SSHO) o The offeror shall submit a Site Safety and Health Officer (SSHO) Resume in which the designated Prime Contractor’s SSHO must meet the minimum requirements of VA Specification 01 35 26, all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State, and local requirements are met for the project.

2) Basis of Evaluation: Phase I, Factor 2,TECHNICAL QUALIFICATIONS (SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE): The basis of evaluation will include the Offeror’s proposed key project personnel’s experience in performing relevant construction and design projects as defined in the solicitation submittal requirements. The assessment of the key project personnel’s experience will be used as a means of evaluating the capability of the Offeror’s personnel to successfully meet the requirements of the RFP.

3.) PHASE I, FACTOR 3, TECHNICAL APPROACH:

1.) Submission Requirements: Provide a brief narrative describing the Offeror’s method to manage the project to achieve design and construction objectives as described in the RFP.

Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

a.) Design Approach: Describe the techniques and methods for an efficient, effective design to include interface and coordination with the existing building systems, appropriate equipment sizing, and Direct Digital Controls (DDC) integration.

b.) Construction Approach: Describe the techniques and methods for this phased construction project to include coordination with the design packages, and integration with the existing building systems.

2.) Basis of Evaluation: Phase I, Factor 3, Technical Approach: The basis of evaluation will include the Offeror’s proposed technical approach for this design build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the RFP.

4.) PHASE I, FACTOR 4, PAST PERFORMANCE (CLIENT SATISFACTION):

1.) Submission Requirements: Contact persons supplied for Phase 1, Factor 1- Corporate Project Experience projects will be contacted by the Evaluation Panel and asked the questions listed below at 3.a.1)–3) and 3.b.1)– 4). with projects participated in by the Prime (Construction Contractor and Architect firm) being weighted more heavily than projects participated in by consultants, sub-contractors, and individuals. Relevant is defined as projects of essentially the same scope and magnitude of effort and complexities this solicitation requires. Submitted projects shall have been completed in the last seven years, shall be design-build construction contracts for scopes completed in an active hospital or other medical setting, and with a cost range of $10M-$20M

a. Client Overall Satisfaction with Project: Contact persons will be asked:

1) Did the project fulfill the requirements of the clients stated function?

2) Did the project require unexpected maintenance activity?

3) Have any latent defects been found?

b. Client Overall Satisfaction with Design Build Period Services: Contact persons will be asked:

1) Was the team's response time to client’s questions acceptable?

2) Was the staffing level consistent with the project size and complexity?

3) Was communication of schedule and problem issues adequate and consistent?

4) Was there an established problem-solving routine? Would the client like to use this firm again?

c. In addition to the above, the VA may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through www.CPARS.gov, using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/ affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. While the VA may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

2.) Basis of Evaluation: Phase I, Factor 4, Past Performance: The basis of evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., CPARS, eSRS, performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering 1) a pattern of successful completion of tasks; 2) a pattern of deliverables that are timely and of good quality; 3) a pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and 4) tasks that are identical to, similar to, or related to the task at hand, and 5) If the offeror lacks a record of relevant or available past performance history or there is no expectation of either successful or unsuccessful performance based on the offeror’s past performance record, the past performance evaluation will be given a neutral rating.

PHASE II EVALUATION

The Phase I successful offerors will receive a Phase II Request for Proposal (RFP). During Phase II, a pre-proposal conference and site visit will be held at VAMC OKC. The Phase I factors are not to be resubmitted in Phase II; however, the consensus ratings from the Phase I factors carries through to Phase II and is equal in importance to Phase II, Factor 5 for proposal evaluation. Phase II technical factors (Factors 5 – 7) are listed below in descending order of importance. The Phase I and Phase II technical factors, when combined, are approximately equal to price (Non-Technical Factor 8). Phase I and II proposals will be evaluated and award will be made on the basis of both price and technical considerations most advantageous to the VA as per FAR Part 15.101(a), Tradeoff, as the Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

1.) PHASE II, FACTOR 5, TECHNICAL SOLUTION:

1) Submission Requirements: Provide detailed narrative (not to exceed 20 double-sided pages (or 40 single-sided pages in 12-point Courier font) of conceptual design addressing requirements of the RFP. The evaluation of the conceptual facilities design will be based on the criteria set forth in the project program contained in the RFP. Complying with and exceeding project program requirements by providing HVAC, plumbing, fire protection and life safety, electrical, mechanical, structural, architectural, and other compliant systems that provide quality of life, energy savings, and sustainability may be rated more favorably. Include in the discussion, but do not limit to the following:

Conceptual drawings shall be provided to supplement the narrative (i.e., Architectural floor plan).

Design approach, with emphasis on efficient and sustainable operation, interface and coordination with the existing building systems, appropriate equipment sizing and DDC controls integration. Also, energy savings opportunities and LEED requirements.

Systems and Controls networking and integration into existing controls.

HAZMAT identification, abatement, and physical building modifications. Indicate how disruptions to occupants will be minimized and how process will work to correct.

Training for VAMC engineering personnel Warranties

2.) Basis of Evaluation: Phase II, Factor 5, Technical Solution: The basis of evaluation will include the narrative and conceptual drawings considering the extent to which the Offeror demonstrates a clear understanding of the architectural and engineering requirements of the project. The Government will evaluate the effectiveness of the construction and design team’s technical solution to determine the likelihood that the work will be performed in accordance with the technical requirements of the RFP. LEED silver or higher certification may be more favorably evaluated.

2.) PHASE II, FACTOR 6, SCHEDULE:

1) Submission Requirements: The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date.

Refer to specification 01 32 16.17 Bar Chart.

The detailed schedule, will indicate specific tasks with dates for each step of the process including but not limited to:

Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

Construction Period: Mobilization; Demolition method and sequencing; Demolition;

Preparing areas for construction; Interior finishing; Utility installation; Procurement and installation of equipment; Timing of relocation of existing equipment; utilities, Tests, and final inspection. Indicate each Phase.

General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities for (at a minimum, structure, window, and roof repairs to stop potential water infiltration, interior finishes, building systems, and site development.

Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (to establish a common baseline among all offerors, assume NTP date of 9/22/2022) to contract completion, including but not limited to preconstruction meetings and submittals, design, utilities, demolition, material lead times, utility installations, abatement, testing/adjusting/balancing, commissioning, construction and post-construction submittals, close-out, etc.

The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

2) Basis of Evaluation: Phase II, Factor 6, Schedule: The basis of evaluation will include the bar graph detailed schedule considering the extent to which the Offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the technical requirements of the RFP.

3.) PHASE II, FACTOR 7, OCCUPATIONAL SAFETY AND HEALTH PERFORMANCE:

1) Submission Requirements:

1) Safety Plan 1.) The Offeror shall describe the team’s approach to safety, systems and/or procedures in-place, and capabilities to maintain a safe work environment during construction and to respond to emergencies that may arise during construction. The safety plan shall also demonstrate familiarity with and adherence to OSHA standards and State OSHA safety requirements. The Government is interested in demonstrable capabilities to assure a safe project site.

Specifically, technical approach for safety should describe the safety management system that will be used to oversee safety compliance and performance of self-performed and sub-contractor performed work. Also describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at self-performed and all subcontractor levels.

Additionally, describe the methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. The technical approach to safety narrative shall be limited to three (3) pages. The safety plan shall also address:

Work activity safety measures Emergency response measures Safety reporting plan Safety plan shall outline training requirements to ensure that the Project Superintendent has completed OSHA Construction 30-hour training and each employee has completed OSHA Construction 10-hour training.

How it is to be monitored and enforced.

Note: For a partnership or joint venture, the submittal requirements are required for each contractor who is part of the partnership or joint venture; however, only one safety narrative is required. Safety narratives for joint ventures may be up to five (5) pages in length.

2.) Experience Modification Rate (EMR) The Offeror shall submit the following information: Experience Modification Rate (EMR); include three previous calendar years’ worth of data. This rate compares company’s annual losses in insurance claims against its policy premiums. The Offeror may submit an insurance company-provided equivalent rate if no EMR exists. If there is no EMR premium, for any year, affirmatively state so and explain why. Any extenuating circumstances that affect the EMR and negative trends should be addressed as part of the element.

Offeror’s Experience Modification Rates (EMR) will be evaluated against the following standards:

Risk Very Low Risk Less than 0.6 Low Risk From 0.6 to less than 0.8 Moderate Risk From 0.8 to 1.0 High Risk Greater than 1.0 to 1.1 Extremely High Risk Greater than 1.1

3.) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) & Total Recordable Case (TRC) Rates

OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) and Total Recordable Case (TRC) Rates; submit three previous calendar years’ worth of data. If the OSHA DART and TRC rates cannot be submitted, affirmatively state so, and explain why. Any extenuating circumstances that affected the OSHA DART and TRC rate data negatively should be addressed as part of this element.

Offeror’s DART and TRC rates will be evaluated against the following standards:

Risk DART Rate Very Low Risk Less Than 1.0 Low Risk From 1.0 to 1.99 Moderate Risk From 2.0 to 2.99 High Risk From 3.0 to 4.0 Extremely High Risk Greater than 4.0

Risk TRC Rate Very Low Risk Less Than 2.49 Low Risk From 2.5 to 3.49 Moderate Risk From 3.5 to 4.49 High Risk From 4.5 to 5.99 Extremely High Risk Greater Than 6.0

4.) OSHA Enforcement Inspections

The Offeror shall submit information pertaining to their past Safety and Environmental record and OSHA Enforcement Inspections. The inspection record shall show no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, the Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2) Basis of Evaluation: Phase II, Factor 7, Occupational Safety and Health Performance:

The basis of evaluation will include a review of the Offeror’s proposed safety plan, experience safety modification rate (EMR), OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) & Total Recordable Case (TRC) Rates, and OSHA Enforcement Inspections, as defined in the solicitation submittal requirements, VA safety spec 01 35 26, and USACE EM385-1-1.

The assessment of the Occupational Safety and Health Performance factor will be used as a means of evaluating the…