2-Financial Envelope-Proposal # 1-prop_answer.xls
XLS spreadsheet 62 KB Posted
- Attached to
- Acquisition and Relocation Services On Call
- Solicitation number
- BPM006797
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a proposal questionnaire template and submission guidance document for the State of Arizona Department of Transportation (ADOT) solicitation for On Call Acquisition and Relocation Services. The document establishes the framework for bidders to complete and submit their proposals through an electronic questionnaire system, with a proposal submission deadline of April 25, 2025. The solicitation is conducted under the Arizona Procurement Code (A.R.S. 41-2501 et seq.) and seeks qualified firms or individuals to provide comprehensive acquisition and relocation support services for transportation-related projects. Bidders are required to respond to multiple proposal sections including General Offer Requirements, Federal Project Requirements, Proposal Requirements for Staff, Proposal Requirements for Qualifications, and Proposal Requirements for Price, with responses submitted through uploaded attachments and direct data entry into the application system.
The questionnaire requires submission of numerous mandatory documents and certifications, including an Offer and Acceptance form, Forced Labor of Ethnic Uyghurs Ban Certification, Non-Collusion Affidavit, ADOT Lobbying Certificate, and Arizona Unified Transportation Registration and Certification System (AZ UTRACS) confirmation. Bidders must demonstrate organizational history and expertise in similar services, describe personnel education and training programs, provide key personnel biographies, and submit detailed pricing information on an all-inclusive hourly rate basis covering labor, equipment, materials, overhead, and profit. Proposals may designate proprietary or trade secret information as confidential, and bidders may take exceptions to terms and conditions, though such exceptions may negatively impact award eligibility. Price increase percentages and prompt payment discount information are required as evaluation factors. The solicitation does not specify a contract value, set-asides, or funding source in this document, requiring interested parties to consult the complete solicitation materials for comprehensive details.
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Text version
manual_quest
| INSTRUCTIONS |
| English |
| You can use this file to create and/or update your questionnaire. |
| Important: This file's format is specific to the questionnaire type it is associated with and cannot be used for another type. |
| This file contains two data tabs: Questions and Constraints. |
| *Questions tab: Use this tab to add your questionnaire's sections, sub-sections, and questions. |
| *Constraints tab: Use this tab to set up conditional behaviors based on respondents' answers. |
| Questions Tab |
| An easy way to figure out how to create and set up the various types of questionnaire elements (sections, subsections, and questions) is to create a test item of each type, and then download the MS Excel® file. |
| In most cases, column values must be selected from a predefined list. This list can be accessed by clicking the cell's down arrow (lower right corner). |
| In the case of Multiple Choice questions, you must provide the list of possible answers and associated scoring points. |
| *For a non scored multiple choice question, enter possible answers in the "Choices for answer" column and speficy an associated score of zero for each answer, like so: |
| Yes=0 |
No=0
| *For a scored multiple choice question, enter possible answers in the "Choices for scoring" column and speficy each answer's associated score, like so: |
| Audited & Certified quality system, good maintenance=10 |
Audited & Certified quality system=7 Non-certified Quality system=5 No quality system, but steps are taken=2 No quality system, or missing certificates to back supplier's claims=0
| If your questionnaire includes at least one section, then all questions must be attached to a section. |
| Constraints Tab |
| You have the abillity to set up conditional behaviors. For instance, you can choose to include some questions only if respondents select a given response, or to make a question, a comment, or a file attachment mandatory, all based on respondents’ answers. |
| Here is an example to illustrate how to set up a conditional behavior. Let's say you have 2 questions, both located in the same section called "Documentation": |
| Q14 – Do you provide a manual? |
| Q15 – Select available languages. |
| You want to display Q15 only if the answer to Q14 is YES. |
| This is how you would set up the columns in the Constraints tab: |
| Section = Documentation |
| Question = Do you provide a manual? |
| Operator = Is equal to |
| Value = Yes |
| Result = Select available languages. |
| Constraint type = is visible |
| Français |
| Vous pouvez utiliser ce fichier pour créer ou mettre à jour votre questionnaire. |
| Important : Le format de ce fichier est propre au type de questionnaire auquel il est associé et ne peut être utilisé pour un autre type. |
| Ce fichier contient deux onglets de données : Questions et Contraintes. |
| *Onglet Questions : utilisez cet onglet pour ajouter des sections, sous-sections et questions à votre questionnaire. |
| *Onglet Questions : utilisez cet onglet pour ajouter des sections, sous-sections et questions à votre questionnaire. |
| Onglet Questions |
| Un moyen simple de savoir comment créer et configurer les différents types d'éléments de questionnaire (section, sub-section, and question) est de créer des versions de test de ces éléments, puis de télécharger le fichier MS Excel®. |
| Dans la plupart des cas, les valeurs des colonnes doivent être sélectionnées dans une liste prédéfinie. Vous pouvez afficher cette liste en cliquant sur la flèche qui apparaît dans l'angle inférieur droit de la cellule. |
| Dans le cas des questions à choix multiple, vous devez fournir la liste des réponses possibles et les points affectés à chaque réponse pour la notation. |
| *Pour une question à choix multiple non notée, saisissez les réponses possibles dans la colonne "Choix pour réponse" et laissez la note associée à chaque réponse à zéro, comme suit : |
| Oui=0 |
Non=0
| *Pour une question à choix multiple notée, saisissez les réponses possibles dans la colonne "Choix pour notation" en précisant le nombre de points que vous souhaitez affecter à chaque réponse, comme suit : |
| Excellent=10 |
Bon=7 Satisfaisant=5 Moyen=2 Faible=0
| Si votre questionnaire comporte au moins une section, alors toutes les questions doivent être rattachées à une section. |
| Onglet Constraints |
| Vous avez la possibilité de définir des comportements conditionnels. Par exemple, vous pouvez choisir d'inclure certaines questions uniquement si la personne interrogée choisit une réponse donnée, ou bien rendre obligatoire une question, un commentaire ou un fichier joint en fonction de la réponse sélectionnée. |
| Prenons un exemple pour illustrer comment définir ce type de comportement conditionnel . Imaginons que vous ayez 2 questions, toutes les deux sous la même section "Documentation" : |
| Q14 – Fournissez-vous un manuel d'utilisation ? |
| Q15 – Sélectionnez les langues disponibles. |
| Vous souhaitez afficher la question Q15 uniquement si la réponse à la questin Q14 est OUI. |
| Voici comment configurer les colonnes de l'onglet Contraintes : |
| Section = Documentation |
| Question = Fournissez-vous un manuel d'utilisation ? |
| Operation = Est égal à |
| Valeur = Oui |
| Résultat = Sélectionnez les langues disponibles. |
| Type de constraint = est visible |
Instructions
| Instructions |
| Français |
| Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire. |
| Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants celui-ci. |
| Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte. |
| Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet "Questionnaire". |
| Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse. |
| Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple). |
| English |
| Please find in this file the data necessary to complete the questionnaire. |
| Please fill in blank cells. |
| Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be properly imported. |
| Once the file is completed, please attach it by clicking on "upload questionnaire" |
| Please check the data for your reply. |
| You may need to complete certain information directly into the application (eg attachments). |
manual_eval
| Instructions |
| Français |
| Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire. |
| Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants celui-ci. |
| Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte. |
| Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet "Questionnaire". |
| Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse. |
| Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple). |
| English |
| Please find in this file the data necessary to complete the questionnaire. |
| Please fill in blank cells. |
| Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be properly imported. |
| Once the file is completed, please attach it by clicking on "upload questionnaire" |
| Please check the data for your reply. |
| You may need to complete certain information directly into the application (eg attachments). |
style_quest
| Question | RFI | Scoring |
| Transport | 500 | 500 |
__base_label
| bool_label | 88169a273d258709d2d239977c4b36b9_label |
| Yes | Yes |
| No | No |
__base_code
| bool_code | 88169a273d258709d2d239977c4b36b9_code |
| True | |
| False |
style_answer
| Question | RFI | Scoring |
| Transport | 500 | 500 |
style_eval
| Question | RFI | Scoring |
| Transport | 500 | 500 |
General Offer Requirements
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Offer and Acceptance | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | Offer_and_Acceptance.pdf | Yes | ||
| Boycott of Israel Certification | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | No | Boycott_of_Israel_Disclosure.pdf | Yes | ||
| Forced Labor of Ethnic Uyghurs Ban Certification | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | SPO_Form_205_-_Forced_Labor_of_Ethnic_Uyghurs_Ban.pdf | Yes | ||
| Subcontractors and Suppliers | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | List_of_Subcontractor.pdf | Yes | ||
| Confidential Information | ||||||
| Designation of Confidentiality | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | Confidentiality_and_Trade_Secrets.pdf | Yes | ||
| Does some part of your response contain trade secret or other proprietary information? | Yes | No | ||||
| Instructions for submitting information you are requesting be designated confidential. | Create a single attachment for any materials submitted as part of your response that are proprietary or trade secret. Navigate to "Your Offer Info & Docs" tab and upload the attachment as a confidential document. In the text field below, provide the name of this attachment. When responding to questions that contain information found in this document, refer to the attachment in place of your answer. (i.e. "Please see information provided in section 2 of the document titled...") | Yes | ||||
| Supporting Information | Provide an explanation as to why this information should not be subject to disclosure per Arizona public records law. This explanation must detail the specific harm or prejudice that may arise upon disclosure. | Yes | ||||
| Exceptions to Terms and Conditions | ||||||
| Do you accept the Terms and Conditions included in this solicitation with no exceptions? | Yes | Yes | ||||
| Exceptions included with your offer. | Attach a document clearly identifying any exceptions to your offer. This must include the specific section and paragraph of the solicitation where the exception occurs. Exceptions may negatively impact your susceptibility for award. An offer that takes exception to any material requirement of the solicitation may be rejected. | Yes | Yes |
Would you like to upload attachments after import?
Federal Project Requirements
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Non-Collusion Affidavit | Download the attached document. Complete, sign, notarize, and upload the completed attachment as part of your response. | Yes | Non-Collusion_Affidavit - to be signed.pdf | Yes | ||
| ADOT Lobbying Certificate | Download the attached document. Complete, sign, and upload the completed attachment as part of your response. | Yes | ADOT_Lobbying_Certificate.pdf | Yes | ||
| AZ UTRACS Requirements | Registration in the Arizona Unified Transportation Registration and Certification System (AZ UTRACS) (https://utracs.azdot.gov/) is required as part of your response. See the Special Instructions to Offerors for additional information. | |||||
| Bidder/Proposer Lists | A Bidders/Proposers List must be completed and submitted online at AZ UTRACS prior to completing the response to this solicitation. Once submitted, the ADOT Business Engagement and Compliance Office will send a confirmation email (see attached sample). Upload a copy of this confirmation email here. | Yes | Sample_Confirmation_Email.pdf | Yes |
Would you like to upload attachments after import?
Proposal Requirements for Staff
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? | |
| Organization Overview | Describe the firm's history, experience, and expertise in | ||||||
| providing the same or similar services to the same or similar customers as the Arizona Department of Transportation. | Yes | Bio.pdf | Yes | ||||
| Education and Training | 1) Describe the firm's education and training of personnel. | ||||||
| 2) Explain how staff will be educated and trained specific to the support of any resulting contract. | Yes | Education.pdf | Yes | ||||
| Staff Selection | Describe the firm's recruitment policy and how the firm will screen, recruit, and select staff to ensure a sufficient number of personnel. | Yes | Recruiting.pdf | Yes |
Would you like to upload attachments after import?
Proposal Requirements for Quali
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Key Personnel | 1) Complete the attached Key Peronnel Bio form for each key personnel on staff including the Manager, Project Manager, Sr Agents, Agents and Admin. |
2) Describe their relevant professional qualifications and experience.
3) Describe their availability for any resultant contract.
4) Include key personnel's relevant work experience where they had a significant role that demonstrates their capability relevant to their proposed role in this contract. Yes Key_Personnel_Bio_Form.pdf Yes
Would you like to upload attachments after import?
Proposal Requirements for Price
| Code | Field Label | Description / Instructional Text | Required | Answer | Comment | Upload attachments? |
| Have you provided pricing for the line items found in the Items tab? Unit price shall be an all-inclusive hourly rate, including all indirect costs for labor, equipment, materials, overhead, profit, etc necessary to complete all work in accordance with the requirements of the solicitation. | Yes | No | ||||
| Price Increase Percentages | Complete and submit all information requested on this attachment. Information provided in this attachment will be used in the evaluation of Price. | Yes | Price_Increase_Percentages.pdf | Yes | ||
| Prompt Payment Discount | Yes | No | ||||
| Enter the prompt payment discount your firm offers. | Yes |
Would you like to upload attachments after import?
File details come from the government source that posted it. Updated .