BPM006797_Award_Documents.pdf
PDF 1 MB Posted
- Attached to
- Acquisition and Relocation Services On Call
- Solicitation number
- BPM006797
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This file contains award documents from the State of Arizona Department of Transportation (ADOT) for solicitation BPM006797 regarding On Call Acquisition and Relocation Services. Four contractors were selected for award under this procurement: Acquisition Sciences Ltd (Contract No. CTR077497), Artisan Right of Way Agency (CTR077498), Consultant Engineering Inc (CTR077499), and Tierra Right of Way Services Ltd (CTR077501). The solicitation was released on April 4, 2025, with a proposal submission deadline of April 25, 2025. All contracts became effective on June 18, 2025, with award notification letters issued the same date. The on-call service contracts require contractors to provide comprehensive acquisition and relocation support services for ADOT's transportation-related projects, including property acquisition, right-of-way procurement, and relocation activities. Two unsuccessful offerors, Agent Group LLC and LandSolutions International Inc, were also notified of the award decisions.
All awarded contractors must submit verification of insurance documentation in compliance with the contract's Special Terms and Conditions, paragraph 16, with all required forms, endorsement pages, and completed checklists due by June 24, 2025. Required insurance includes certificates of insurance naming the State of Arizona/ADOT as certificate holder, general liability with additional insured and waiver of subrogation endorsements, auto liability, worker's compensation, and professional liability coverage as applicable. The contract documents include an Offer and Acceptance form and a comprehensive insurance checklist outlining all required coverage types and endorsements. Contractors are cautioned not to commence any billable work or provide materials, services, or construction until receiving a purchase order document from ADOT. Contact for contract administration is Bambi Brenden, Procurement Officer, at bbrenden@azdot.gov or (602) 712-4294.
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1655 W. Jackson St., MD 100P Phoenix, AZ 85007
June 18, 2025
Beverly Francy President Acquisition Sciences Ltd 11811 N. Tatum Blvd, Suite 1060 Phoenix, AZ 85028
Subject: Award of Contract No. CTR077497
Dear Ms. Francy:
Please be advised that your company has been awarded the contract for On Call Acquisition and Relocation Services as specified in solicitation BPM006797.
The executed Offer and Acceptance is attached. The contract is effective June 18, 2025.
The Contract requires verification of insurance be provided prior to commencement of work.
Therefore, insurance document(s) must be submitted in accordance with the requirements stated in the Contract’s Special Terms and Conditions, paragraph 16, Insurance Requirements.
The attached Contract Insurance Checklist is provided to help ensure that all required forms and endorsements are submitted. The required forms, all endorsement pages and completed checklist must be received no later than June 24, 2025. These documents must be e-mailed to me at bbrenden@azdot.gov.
If you have any questions regarding this contract, please contact me at (602) 712- 4294 or via email.
Sincerely, Bambi Brenden Procurement Officer
Cc: File
Enclosures (2)
Docusign Envelope ID: 3B65DF3A-2739-4DB0-B26F-E588535391C8
CTR077497
25 June
6/18/2025
18th
Alyssa Strong Owner Artisan Right of Way Agency 18445 W. Alice Avenue Waddell, AZ 85355
Subject: Award of Contract No. CTR077498
Dear Ms. Strong:
Please be advised that your company has been awarded the contract for On Call Acquisition and Relocation Services as specified in solicitation BPM006797.
The executed Offer and Acceptance is attached. The contract is effective June 18, 2025.
The Contract requires verification of insurance be provided prior to commencement of work.
Therefore, insurance document(s) must be submitted in accordance with the requirements stated in the Contract’s Special Terms and Conditions, paragraph 16, Insurance Requirements.
The attached Contract Insurance Checklist is provided to help ensure that all required forms and endorsements are submitted. The required forms, all endorsement pages and completed checklist must be received no later than June 24, 2025. These documents must be e-mailed to me at bbrenden@azdot.gov.
If you have any questions regarding this contract, please contact me at (602) 712- 4294 or via
Docusign Envelope ID: 3B65DF3A-2739-4DB0-B26F-E588535391C8
CTR077498
18th 25 June
6/18/2025
Clark Hochstein Vice President Consultant Engineering Inc 10625 North 25th Avenue, Suite 200 Phoenix, AZ 85029
Subject: Award of Contract No. CTR077499
Dear Ms. Hochstein:
Please be advised that your company has been awarded the contract for On Call Acquisition and Relocation Services as specified in solicitation BPM006797.
The executed Offer and Acceptance is attached. The contract is effective June 18, 2025.
The Contract requires verification of insurance be provided prior to commencement of work.
Therefore, insurance document(s) must be submitted in accordance with the requirements stated in the Contract’s Special Terms and Conditions, paragraph 16, Insurance Requirements.
The attached Contract Insurance Checklist is provided to help ensure that all required forms and endorsements are submitted. The required forms, all endorsement pages and completed checklist must be received no later than June 24, 2025. These documents must be e-mailed to me at bbrenden@azdot.gov.
If you have any questions regarding this contract, please contact me at (602) 712- 4294 or via
ATTACHMENT 1
OFFER AND ACCEPTANCE
Solicitation No: BPM006797 Available online at https://app.az.gov
Rev 03/2025
OFFER
TO THE STATE OF ARIZONA:
The undersigned hereby offers and agrees to perform in compliance with all terms, conditions, specifications and amendments of this solicitation and any written exceptions in the offer. Signature also acknowledges receipt of all pages indicated in the Table of Contents.
Offeror (Company) Name Signature of Person Authorized to Sign Offer
Address Printed Name Date
City State Zip Title
Email Address Phone Number
Company Email Address Fax Number
By signature in the Offer section above, the Offeror certifies that the submission of the Offer did not involve collusion or other anticompetitive practices.
ACCEPTANCE OF OFFER (FOR DEPARTMENT USE ONLY)
The Contractor is now bound to perform based upon Contract Number _________________________________including all terms, conditions, specifications, amendments, etc., and the Contractor's offer as accepted by the state.
The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until contractor receives a purchase order document.
State of Arizona
Effective this day of 20
Procurement Officer Awarded Date
Consultant Engineering, Inc.
10625 North 25th Avenue, Suite 200
Phoenix, AZ, 85029 chochstein@cei-az.com info@cei-az.com
Mornith Clark Hochstein April 25, 2025
Real Estate Services Division Manager – Vice President
480.201.8646
602.288.5593
Docusign Envelope ID: 3B65DF3A-2739-4DB0-B26F-E588535391C8
June 25
6/18/2025
CTR077499
18th
Leslie Findlay
Tierra Right of Way Services Ltd 1575 E. River Road Tucson, AZ 85718
Subject: Award of Contract No. CTR077501
Dear Ms. Findlay:
Please be advised that your company has been awarded the contract for On Call Acquisition and Relocation Services as specified in solicitation BPM006797.
The executed Offer and Acceptance is attached. The contract is effective June 18, 2025.
The Contract requires verification of insurance be provided prior to commencement of work.
Therefore, insurance document(s) must be submitted in accordance with the requirements stated in the Contract’s Special Terms and Conditions, paragraph 16, Insurance Requirements.
The attached Contract Insurance Checklist is provided to help ensure that all required forms and endorsements are submitted. The required forms, all endorsement pages and completed checklist must be received no later than June 24, 2025. These documents must be e-mailed to me at bbrenden@azdot.gov.
If you have any questions regarding this contract, please contact me at (602) 712- 4294 or via
ATTACHMENT 1
OFFER AND ACCEPTANCE
Solicitation No: BPM006797 Available online at https://app.az.gov
Rev 03/2025
OFFER
TO THE STATE OF ARIZONA:
The undersigned hereby offers and agrees to perform in compliance with all terms, conditions, specifications and amendments of this solicitation and any written exceptions in the offer. Signature also acknowledges receipt of all pages indicated in the Table of Contents.
Offeror (Company) Name Signature of Person Authorized to Sign Offer
Address Printed Name Date
City State Zip Title
Email Address Phone Number
Company Email Address Fax Number
By signature in the Offer section above, the Offeror certifies that the submission of the Offer did not involve collusion or other anticompetitive practices.
ACCEPTANCE OF OFFER (FOR DEPARTMENT USE ONLY)
The Contractor is now bound to perform based upon Contract Number _________________________________including all terms, conditions, specifications, amendments, etc., and the Contractor's offer as accepted by the state.
The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until contractor receives a purchase order document.
State of Arizona
Effective this day of 20
Procurement Officer Awarded Date
520-323-3326PURCHASING@TIERRA-ROW.COM
Docusign Envelope ID: 3B65DF3A-2739-4DB0-B26F-E588535391C8
18th
6/18/2025
CTR077501
25 June https://app.az.gov
ADOT PROCUREMENT CONTRACT INSURANCE CHECKLIST
Instructions: This checklist is a tool provided to assist in expediting the review of the required insurance documents as outlined in the Special Terms and Conditions of your contract. This checklist is intended to clearly outline the required insurance documents that need to be added to your contract before orders can be placed. It is recommended that you provide this checklist and a copy of your ADOT contract to your insurance broker or agent. After your insurance broker or agent provides the required items identified below, check the box in the “Included” column for each document. Once this is completed, forward this checklist and the required documents to the Procurement Officer as indicated in your award letter.
Required Description of Insurance Requirement Included
Certificate of Insurance
Certificate of Insurance to include:
• Certificate Holder to read: The State of Arizona/ADOT, 206 S. 17th
Ave, Phoenix, AZ 85007
• Description of Operations: Must state that the insurance applies to any and all work performed for or on behalf of the State of Arizona/ADOT
General Liability ☒ Additional Insured Endorsement for Ongoing Operations ☐ ☐ Additional Insured Endorsement for Completed Operations (Construction only)
☒ Waiver of Subrogation Endorsement or Policy Verbiage ☐ ☒ Primary and Noncontributory Endorsement ☐
Auto Liability ☒ Additional Insured Endorsement ☐ ☒ Waiver of Subrogation Endorsement ☐ ☐ Coverage provided for hazardous material transportation (if applicable) ☐
Worker’s Compensation ☒ Waiver of Subrogation Endorsement ☐
Professional Liability (if applicable) ☒ Policy limit meets contract requirements ☐
Contractor’s Pollution Liability (if applicable) ☐ Includes coverage for pollution losses arising out of completed operations ☐ ☐ Additional Insured Endorsement ☐ ☐ Waiver of Subrogation Endorsement ☐ ☐ Primary and Noncontributory Endorsement ☐
Professional Environmental Liability (if applicable) ☐ Policy limit meets contract requirements ☐
Other Required Insurance (if applicable) ☐ Technology Errors and Omissions (no endorsements required) ☐ ☐ Network Security (Cyber) and Privacy Liability (additional insured, waiver of subrogation, primary and noncontributory endorsements are required) ☐
☐ Media Liability Coverage (no endorsements required) ☐ ☐ Commercial Crime Policy or Blanket Fidelity Bond (loss payee endorsement is required) ☐
☐ Aviation/Aircraft Liability (endorsements to be determined by ADOT Risk as applicable) ☐
☐ Installation Floater (additional insured, loss payee, waiver of subrogation, primary and noncontributory endorsements are required) ☐
☐ Builder’s Risk (additional insured, loss payee, and waiver of subrogation endorsements are required) ☐
☐ Other:__________________________________ ☐
Rev. 03/2025
Sabrina Watson Broker/Owner Agent Group LLC 6501 E. Greenway Pkwy, Suite 103-325 Scottsdale, AZ 85254
Subject: BPM006797/Acquisition and Relocation Services On Call
Dear Ms. Watson:
This letter serves as notification that the above referenced solicitation has been awarded to:
Acquisition Sciences Ltd Artisan Right of Way Agency Consultant Engineering Inc Tierra Right of Way Service Ltd
Thank you for your efforts in submitting an offer. We look forward to your continued interest in providing service to the Department of Transportation.
In accordance with A.C.C. R2-7-C311 your offer was determined to be not susceptible for award.
Information regarding this determination can be found in the solicitation file in the Arizona Procurement Portal (APP).
If you have any questions or concerns, I can be reached at (602) 712-4294 or via email.
Rev. 03/2025
Tom Morgan
LandSolutions International Inc 7014 E. Camelback Road, Suite B100A Phoenix, AZ 85340
Subject: BPM006797/Acquisition and Relocation Services On Call
Dear Mr. Morgan:
This letter serves as notification that the above referenced solicitation has been awarded to:
Acquisition Sciences Ltd Artisan Right of Way Agency Consultant Engineering Inc Tierra Right of Way Service Ltd
Thank you for your efforts in submitting an offer. We look forward to your continued interest in providing service to the Department of Transportation.
If you have any questions or concerns, I can be reached at (602) 712-4294 or via email.
| Award Letter - ASL |
| Award Letter - AROW |
| Award Letter - CEI |
| Award Letter - TROW |
| Unsuccessful Offer Letter - Agent |
| Unsuccessful Offer Letter - LandSolutions |
File details come from the government source that posted it. Updated .