C06_01_Attachment_9_-_Pre-Proposal_Meeting_Agenda_8_5_2026_0003.pdf

Folsom Dam Warehouse Bridge Crane Replacement Solicitation No. 140R2026R0017

August 5, 2026 11:30 am PST

Pre-Proposal Conference Agenda

I. Introductions:

Department of Interior, California Great Basin (CGB) Regional Office

Stephanie Lindner, Contracting Officer

Reclamation, Regional Construction Office (RCO):

Sean Frische, Civil Engineer (COR), cell (530) 308-5333

Reclamation, California Great Basin (CGB):

Elvan Childs, Project Manager

Reclamation, Technical Service Center (TSC)

Matt Becker, Engineer

Organizational Structure: Contracting project team members work for the Department of Interior (DOI), RCO, as well as the other project team members work for the Bureau of Reclamation within the Department of Interior.

II. Solicitation Summary:

Solicitation Issued July 31, 2026 (Two Amendments)

Communication Protocol:

All questions shall be emailed to the following individuals:

Stephanie Lindner, (stephanie_lindner@ios.doi.gov)

ALL QUESTIONS WILL BE ASKED IN WRITING AND WILL BE ANSWERED IN

WRITING IN ORDER TO BECOME INTEGRAL TO THE CONTRACT. NOTHING

STATED OTHERWISE WILL BECOME PART OF THE CONTRACT.

The cut-off date and time for submittal of questions is 12:00 pm, noon (PST) on Friday, August 14, 2026. Any questions received after this may not be responded to and therefore not included in an amendment.

The proposal due date is 5:00 pm (PST) on Monday, August 31, 2026, so it is imperative to submit all questions in writing as soon as practicable.

SF 1442:

NAICS Code 237990 - Other Heavy and Civil Engineering Construction, applicable size standard $45 million.

Set-aside Information: This acquisition is being conducted under Federal Acquisition Regulation (FAR) Part 15, Contracting By Negotiation, and is set aside exclusively for small business concerns in accordance with FAR Subpart 19.106 Service-Disabled Veteran-Owned Small Business (SDVOSB) Program.

Estimated Price Range: $1,000,000.00 to $5,000,000.00.

The Government contemplates award of a firm-fixed price design build construction contract resulting from this solicitation.

III. Project Description:

SECTION C - Specifications/Appendices The omission of discussing solicitation items/issues does not diminish their importance.

Summary of Work:

A. Design, build, furnish and install one 30 ton bridge crane to replace the existing bridge crane in the Folsom Dam Warehouse.

B. Principal Components of work include:

1. Existing crane removal and disposal.

a. Asbestos and other hazardous materials are present.

2. New crane design, fabrication, and installation.

3. New crane power supply up to the main power disconnect.

4. Perform a rail survey and optionally repair or replace existing rail system.

5. Perform commissioning tests and load test.

6. Perform operation and maintenance training.

7. Coordination

IV. Sections F, H, I, J, L & M:

SECTION F – Liquidated Damages: If the Contractor fails to complete the work within time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $2,900.00 for each calendar day of delay until the work is completed or accepted.

SECTION G – Bi-Weekly Risk Reports

SECTION H – Commencement, Prosecution, and Completion of Work:

The solicitation currently states to start work within 7 calendar days of NTP and complete entire work ready for use not later than 600 calendar days after NTP.

SECTION I - Contract Clauses: Clauses incorporated by reference, with the same force and effect as if they were given in full text. The full texts of clauses are available by accessing appropriate websites listed in Section I.

- RFO Deviations (Deviation Dated reflect when DOI obtained approval to use the deviation).

SECTION J - List of Documents, Exhibits and Other Attachments:

ATTACHMENT NO. TITLE OF DOCUMENT OR FORM

1 Statement of Work (SOW) 2 Bi-Weekly Risk Report (BWRR) 3 General Decision Number CA20260007 Wage Determination 4 DI-137 – Release of Claims 5 Limitations on Subcontracting (LOS) 6 Risk Assessment/Value Added 7 Past Performance Questionnaire (PPQ) 8 Request for Proposal (RFP) Checklist

SECTION L - Instructions, Conditions and Notices to Bidders

WBR 1452.215-81 Proposal Instructions – Bureau of Reclamation is very detailed and can be intimidating.

A Request for Proposal Checklist (Attachment 8) has been provided to assist with preparing your proposal.

If you have any questions, please contact the Contracting Officer.

PLEASE NOTE AND COMPLY WITH ALL INSTRUCTIONS OR YOUR PROPOSAL MAY BE

DEEMED NON-RESPONSIVE. IT IS THE GOVERNMENT’S INTENTION TO AWARD

WITHOUT DISCUSSIONS.

SECTION M - Evaluation Factors for Award

PLEASE NOTE ALL PROPOSAL EVALUATION FACTORS. FAILURE TO ADDRESS EACH

FACTOR/SUBFACTOR EXPLICITLY MAY RESULT IN A PROPOSAL THAT APPEARS SUB-

STANDARD AND/OR NON-RESPONSIVE. IT IS THE GOVERNMENT’S INTENTION TO

AWARD WITHOUT DISCUSSIONS.

The following factors will be used to evaluate each proposal:

Factor 1: Technical Approach Narrative (See also Attachment 6) Factor 2: Past Performance Factor 3: Key Personnel Factor 4: Price

The relative importance of the factors listed in paragraph (d) of this provision is as follows: Factors 1 through 3 are of equal importance to one another. Collectively, the non-price factors are significantly more important than Price.

The price proposals will be evaluated against other price proposal information received. The government estimate will be used as a benchmark for which the price evaluation will be conducted. The analysis of the variance between the Government’s estimate and each offer will indicate whether further review is necessary to determine if the price is reasonable.

Award will be made on an “all or none” basis. No multiple awards will be made. All proposed prices will be reviewed for price reasonableness and any instance of unbalanced pricing.

The technical evaluation criteria in this solicitation are designed to give each Offeror a fair and meaningful opportunity to demonstrate its expertise and distinguish its proposal from others. It is the responsibility of each Offeror to clearly present the strengths, capabilities, and unique aspects of its team and approach.

Proposals should be written to convincingly show how the Offeror’s experience and methods provide value and set them apart from their competitors.

The Contracting Officer intends to award to the Offeror whose proposal conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, all factors considered.

V. Location: 7794 Folsom Dam Road, Folsom, CA Folsom, CA.

VI. Background:

VII. Project Purpose and Requirements:

Purpose:

VIII.Schedule

Contract Duration: 600 days

Description Date Solicitation Issuance: July 31, 2026 Preproposal Conference: August 5, 2026 Site Visit: August 6, 2026 Contractor Questions Due: August 14, 2026 Proposal Receipt Date: August 31, 2026 Technical Evaluation Review Completed: September 2, 2026 Discussions, if applicable: September 7, 2026 Date for Receipt of Final Proposal Revisions: September 11, 2026 Final Technical Evaluation Review: September 14, 2026 Award: September 30, 2026

IX. Site Visit Agenda

Pre-proposal site visit starts August 6, 2026, at 1:00pm PST.

X. Closing Remarks and Q&A