UNSPSC 80161507: Audio visual services

UNSPSC 80161507 Audio visual services is a Commodity code that captures live event production, equipment rental, streaming, and technical support services state and local governments purchase to broadcast or amplify proceedings, commencements, conferences, and community gatherings. Recent activity spans universities soliciting video production and event support, transit authorities seeking safety messaging content, school districts procuring auditorium and classroom audio systems, state agencies requesting meeting webcasting or specialized conference production, and municipalities sourcing audio support for outdoor festivals and civic events.

State universities dominate the buyer mix — the University of Houston, Texas Woman's University, University of Texas at Austin, Texas State University, Georgia Southern University, and UTHSA have all posted RFPs or RFQs in the past four months — alongside school districts (Pinellas County Schools in Florida, Clarke County Schools in Georgia), state commissions and boards (Railroad Commission of Texas, Texas Water Development Board, Public Utility Commission of Texas), county governments (Clayton County, Georgia; Hillsborough County, Florida), and cities (St. Marys, Georgia; Forest Park, Georgia; Dallas; Milpitas, California). Representative recent opportunities include the University of Houston's RFP 730 for Event Audio Visual Services (due August 6, 2026), seeking equipment setup, technical operation, and breakdown for institutional events; the Railroad Commission of Texas IFB #455-26-1030 for live audio-visual broadcasting of approximately 20 annual open meetings (due July 15, 2026, with mandatory VetHUB Subcontracting Plan); Clayton County, Georgia RFQ #26-38 for projector system and audio-visual renovation at a senior center (due July 30, 2026, no set-asides); and the Texas Water Development Board RFO #580-27-RFO-0005 for cloud-hosted webcasting and archiving of public hearings ($98,000 estimated value over two years, due July 3, 2026). Geographic concentration is strongest in Texas, Georgia, and Florida, with scattered activity in California, Wisconsin, Washington, Connecticut, and Maryland. Scope ranges from turnkey event production with lighting, rigging, and staging (UTHSA's San Antonio Breast Cancer Symposium, estimated under $5 million over three years; Dallas Fair Park's ID/IQ for full-service event production with 10-year experience requirement) to narrower technical services like classroom audio enhancement (Clarke County Schools) and bus safety video production (Orange County Transportation Authority, $100,000 for one year). Higher education drives the highest-value and most frequent activity; school districts and state agencies focus on infrastructure upgrades and meeting transparency; municipalities and special districts seek flexible event support on as-needed or multi-year terms. VetHUB and HUB subcontracting plans are standard state-level requirements in Texas and Georgia. Insurance and bonding vary by jurisdiction and contract size; many solicitations specify $1 million to $2 million general liability minimums. Response deadlines cluster in late June through mid-August 2026, with several already closed or pending. The code sees active pursuit across firm sizes — boutique video and audio specialists, regional production firms, and systems integrators all participate — and many opportunities allow multiple awards or contractor pooling.