UNSPSC 80161507: Audio visual services

UNSPSC 80161507 Audio visual services is a Commodity code encompassing comprehensive AV production, equipment provision, technical staffing, and support services that state and local governments procure for meetings, events, facilities, and institutional functions. Recent state and local solicitations span hybrid and in-person council and board meetings with remote participant integration, graduation ceremonies with livestreaming, convention center operations, auditorium systems, athletic event coverage, training conferences, and specialized productions such as immersive museum experiences. The work involves equipment supply and installation (projectors, screens, sound systems, lighting rigs, control systems), on-site technical operation and troubleshooting, video recording and archiving, closed captioning and accessibility compliance, and post-production services including editing and delivery across multiple platforms. Issuing bodies include state agencies (Texas Education Agency, Texas Water Development Board, Public Utility Commission of Texas, Railroad Commission of Texas), regional authorities (Georgia World Congress Center Authority, Atlanta Regional Commission), counties (Orange County California, Glynn County Georgia, Volusia County Florida, Clayton County Georgia, Hillsborough County Florida, Gwinnett County Georgia, Henry County Georgia), municipalities (City of Sandy Springs Georgia, City of Denton Texas, City of St. Marys Georgia, Volusia County Ocean Center), school districts and institutions (Dallas ISD, Henry County Schools, Cobb County Schools, Texas A&M International University, University of Houston, University of Texas at Austin, Texas Woman's University, Brazosport College, Austin ISD, Lamar State College Orange, Central Health/Travis County Healthcare District), transit authorities (Concho Valley Transit District, Orange County Transportation Authority), and special-purpose districts (Santa Rosa County, Pinellas County Schools).

Geographic activity concentrates in Texas, Georgia, and California, with secondary activity across Florida, Wisconsin, Connecticut, South Dakota, and the broader United States via cooperative purchasing vehicles. Representative recent opportunities include the Texas Education Agency's RFP 701-27-001 (October 14, 2026 posted, October 21, 2026 due) for hybrid Council and Committee meeting AV services across Houston, Austin, and San Antonio with quarterly session coverage, remote Zoom integration, and comprehensive equipment provision through December 2026 commencement; Glynn County's RFP27-008 (August 21, 2026 posted, September 23, 2026 due) for on-call audio/video installation and support across multiple facility systems; Henry County Schools' graduation ceremony event production RFP (August 19, 2026 posted, September 30, 2026 due) for eight turn-key ceremonies May 19–24, 2027, with stage structures, sound, video walls, lighting, electrical, and livestreaming; the Georgia World Congress Center Authority's RFP (September 4, 2026 posted, September 30, 2026 due) seeking an exclusive AV production rigging provider across four Atlanta venues with 32 percent revenue commission minimum; Volusia County's Ocean Center exclusive provider selection (August 17, 2026 posted, September 17, 2026 due) for full-service AV across 181,174 square feet of convention space with 20 percent Gross Revenue commission structure; and Dallas ISD's RFP SW250418 (September 20, 2026 posted, October 22, 2026 due) for event, multimedia, and AV rental equipment on an as-needed basis district-wide with aspirational 30 percent SBE goal and three-year initial term. The code also captures sole-source and limited-competition procurements (Cablecast VIO2 OMNI System for Hillsborough County broadcast integration, Multivista construction documentation services for Sandy Springs fire stations, NewTek Tricaster for Cobb County Schools), cooperative purchasing master agreements (Utah Division of Purchasing and Alpine School District RFP 26RFP-DL27-100 for sports video technology, November 17, 2026 due), and specialized infrastructure upgrades such as Pinellas County theater lighting renovation with projection and control system installation (May 15, 2026 deadline, $501,000 base). Evaluation weighted across technical qualifications, experience, equipment and systems specifications, cost proposal, and service delivery capability remains consistent; contract terms typically span one to five years with optional renewal periods; and accessibility compliance (WCAG Level AA, closed captioning, ADA accommodations), cybersecurity (encryption, multi-factor authentication, FERPA), federal grant fund compliance (Davis-Bacon, Buy America, E-Verify), and set-aside or preference participation (HUB, VetHUB, SBE, MBE, WBE, DVBE) appear frequently across the active pipeline.