RFP 2026. 01 Video Production Services

Brazosport College, a public institution of higher education located in Lake Jackson, Texas, has issued Request for Proposal 2026.01 seeking a qualified vendor to provide comprehensive video production services and hands-on, skill-based training for designated staff members. The deliverables include Year 1 employee training focused on video content capture through a minimum of twelve four-hour instructional sessions and six shadowing opportunities in live productions; Year 2 training emphasizing post-production and editing using Adobe Premiere Pro; and professional video production services including marketing campaign commercials across five categories, stock footage collection (four full production days), nursing ceremony videos, a story-driven feature video for commencement, event recap videos (up to four annually), and podcast editing and production support for approximately 48 episodes annually. All video content produced shall be considered work made for hire and the exclusive property of Brazosport College, with the vendor responsible for securing all necessary licenses, permissions, and rights for third-party materials. The contract is structured for an initial one-year term with potential renewal for up to four additional one-year periods, followed by possible month-to-month continuation, with no guaranteed minimum contract award value or minimum volume of work specified. A non-mandatory pre-proposal meeting will be held via Zoom on April 30, 2026, at 11:00 AM Central Time; written questions are due by May 6, 2026, at 2:00 PM Central Time; and proposals must be submitted electronically through the Ion Wave online bidding portal or by mail to the Business Services office by May 20, 2026, at 2:00 PM Central Time. Proposals will be evaluated on a 100-point scale considering company experience and qualifications (15 points), quality of portfolio and previous work samples (25 points), proposed approach and methodology (10 points), training approach for employees (10 points), pricing (30 points), and references (10 points), with virtual interviews and presentations to be scheduled and Board of Regents approval anticipated for August 2026.

The RFP documents do not identify specific set-aside designations or restrictions limiting responses to particular categories of disadvantaged enterprises, indicating this procurement is open to all qualified vendors meeting the submission requirements. Respondents must submit detailed proposals not exceeding 30 pages (excluding cover letter, appendices, and required attachments), including a completed Proposal Pricing Form with hourly rates, project-based fees, or alternative fee structures; proof of current insurance; a current-year W-9 form; at least three professional references; a signed Conflict of Interest Questionnaire; a Felony Conviction Notification; and a Non-Collusive Certificate. Vendors must also acknowledge understanding of contractor security requirements, confidentiality and data protection obligations, and certify compliance with multiple Texas statutes including HB 89 (Israel boycott prohibition), SB 252 (Foreign Terrorist Organization prohibition), SB 13 (energy company boycott prohibition with exemptions for companies with fewer than 10 full-time employees and contracts valued under $100,000), SB 19 (firearm entity discrimination prohibition), and Executive Order GA-48 (foreign adversary affiliation restrictions). No incumbent vendors or current contractors are identified in the RFP documents, and no specific budget range or guaranteed award value is disclosed, with actual service levels contingent on college needs throughout the contract period and subject to budget availability and fund allocation by the State of Texas and the Brazosport College Board of Trustees. The college retains the right to reject any and all proposals, award items to multiple vendors based on best value considerations, and waive any formalities in its sole discretion.