NIGP 91509: Audio/Video Production Services Complete

NIGP 91509 Audio/Video Production Services Complete is an Item code encompassing professional audio-visual design, production, technical services, and equipment rental for events, meetings, broadcasts, and multimedia content creation. State and local governments solicit under this code for everything from live event production with staging and rigging to hybrid meeting support with streaming and recording, from training video development to comprehensive broadcast infrastructure serving statutory transparency mandates. Recent opportunities reveal a diverse mix of issuing bodies — universities (Texas A&M International, University of Houston, Texas State, University of Texas at Austin, University of Wisconsin Stevens Point), city and county governments (New Haven, Sandy Springs, Orange County California, Volusia County, Henry County Schools Georgia, Gwinnett County Georgia, St. Marys Georgia), state agencies (Texas Education Agency, Railroad Commission of Texas, Texas Water Development Board, Public Utility Commission of Texas, Office of the Governor Texas), regional authorities (Georgia World Congress Center Authority, Atlanta Regional Commission, Concho Valley Transit District), and independent school districts (Dallas ISD, Austin ISD, Cobb County, Pinellas County, Henry County Schools). Dallas ISD and the universities appear across multiple recent solicitations, signaling repeat procurement activity. Work scopes range from turnkey graduation ceremonies with full stage structures, sound systems, video walls, and live-streaming (Henry County Schools RFP, proposals due September 30, 2026) to on-call social media and digital communications support with photography and video production (City of New Haven RFP 2027RFP405, due November 3, 2026) to specialized immersive audiovisual installations with projection mapping and spatial audio (Gwinnett County Environmental Heritage Center, due September 24, 2026) to statutory meeting broadcasting with closed captioning and archival access (Texas Water Development Board, Railroad Commission of Texas, Public Utility Commission of Texas).

Geographic activity concentrates in Texas and Georgia, with additional recent solicitations in California, Florida, Wisconsin, and Connecticut. Texas dominates with state agencies, universities, school districts, and transit authorities posting regularly; Georgia follows with county and municipal governments and the Georgia World Congress Center Authority. Representative recent opportunities include the City of New Haven's digital and social media services RFP (communications strategy, copywriting, graphic design, photography, video production, social media management, analytics; minimum 20 hours per week; proposals due November 3, 2026 under Connecticut law); the Office of the Governor of Texas Commission for Women's 2027 Texas Women's Leadership Conference audio-visual services (projection systems, digital audio mixers, wireless microphones, 4K video capture, stage lighting, television displays; mandatory VetHUB subcontracting plan; proposals due November 16, 2026); the Texas Education Agency's audio-visual services for hybrid Council meetings in Houston, Austin, and San Antonio (equipment, staffing, Zoom integration, recording; quarterly meetings; proposals due October 21, 2026; VetHUB preferences and WCAG 2.1 accessibility required); the County of Orange Sheriff-Coroner's television-related items with installation and maintenance (Samsung and LG televisions 32–55 inches, vandal-resistant enclosures, hourly labor rates for standard and after-hours repair; three-year term; IFB due October 9, 2026; five percent price preference for OCLSB and DVBE certified firms); and the Georgia World Congress Center Authority's comprehensive audio-visual and production rigging services (general session production, trade show support, digital displays, hybrid and virtual event production, video recording and streaming; exclusive rigging provider; 32 percent minimum commission; five-year term; proposals due September 30, 2026; 70 percent technical evaluation weight). Activity reflects sustained demand across institutional, municipal, transit, and regulatory sectors for professional production support, equipment provisioning, and technology integration spanning event management, transparency compliance, and digital communications.