NIGP 91509: Audio/Video Production Services Complete

NIGP 91509 Audio/Video Production Services Complete, an Item code, encompasses the full spectrum of audio and video production work that state and local governments actually procure — from livestreaming and archiving of public meetings and hearings to event production with cameras, lighting, sound, and staging; from educational video content for colleges and school districts to turnkey conference and symposium support with multi-room AV, projection, and recording infrastructure. Recent solicitations show school districts, universities, state agencies, cities, counties, and transit authorities buying these services across the country. Austin Independent School District opened standing-vendor awards for fine arts production services through July 2026; the University of Houston requested event AV support with equipment and technical operation by early August; Lamar State College Orange (a Texas State University System institution) sought comprehensive creative services including video production, social media content, and media placement with a $1 million ceiling through July; the Public Utility Commission of Texas requested live internet broadcasting for approximately 70 meetings annually via a four-year contract through May; and the Railroad Commission of Texas required live webcast and on-demand video delivery for open meetings and hearings by mid-July. The issuing-body mix spans research universities (University of Texas at Austin, Georgia State University, University of Houston, Texas Woman's University), state agencies (Texas Water Development Board, Texas Commission on Education, Texas Education Agency, Public Utility Commission of Texas, Railroad Commission of Texas), school districts (Austin ISD, Pinellas County Schools in Florida, Fulton County Schools in Georgia, Clarke County School District in Georgia), cities (St. Marys Georgia, Forest Park Georgia, Milpitas California, Santa Monica California, Dallas Texas, North Miami Beach Florida), counties (Clayton County Georgia, Hillsborough County Florida, Orange County California), and specialized entities (Atlanta Regional Commission, Orange County Transportation Authority in California, Lane Transit District in Oregon, Maryland School for the Deaf, Morgan State University in Maryland).

Geographic activity concentrates in Texas (Austin ISD, University of Houston, Lamar State College Orange, TCOLE, TWDB, Railroad Commission, Texas State University, Texas Southern University, UTHSA, Brazosport College), Georgia (Clayton County, Forest Park, St. Marys, Georgia Southern University, Georgia State University, Atlanta Regional Commission, Hillsborough County, Morgan State University in Maryland serves the broader Southeast and Mid-Atlantic), California (Orange County, Milpitas, Santa Monica), and Florida (Pinellas County Schools). Representative recent opportunities include the University of Texas at Austin soliciting event video and audio services with proposals due June 30, 2026 (RFP 72126055, NIGP codes 91509, 92591, 98512); Texas Woman's University requesting comprehensive event production and management services for the Dream Big Campaign Close Event on October 24, 2026, with proposals due June 30, 2026 (RFP 73126010JC), requiring 3D renderings and virtual walkthroughs with fixed-fee budgets and creative approach weighted at 35 points; Lamar State College Orange seeking creative and media services with a $1 million life-of-contract ceiling, VetHUB subcontracting requirements mandatory regardless of anticipated subcontracting, and evaluation weighted 30% on vendor experience, 30% on methodology, 15% on past performance, and 25% on pricing (RFP 787-LSCO-052626, due July 31, 2026); Clayton County, Georgia requesting a projector system and AV renovation for the Frank Bailey Senior Center cafeteria via RFQ with quotes due July 30, 2026 requiring three years of prior government or institutional AV experience; and the Texas Water Development Board procuring cloud-hosted webcasting, hosting, archiving, and public access services for statutory transparency compliance, estimated at $98,000 over two years, with evaluation weighted 15% on understanding scope, 25% on competence and past performance, 30% on pricing, 25% on ability to meet requirements, and 5% on references (RFO 58027RFO0005, due July 3, 2026). Set-aside activity appears across several procurements — HUB and VetHUB subcontracting plans are mandatory for multiple Texas state agency and university solicitations when contract value exceeds thresholds, and some local jurisdictions apply local small business and diversity program scoring adjustments. The code sustains steady activity across the spring and summer 2026 window, with response deadlines clustered in July and August, suggesting robust near-term demand in this segment.