Audio Visual Services for Special Events

Georgia Southern University, a state entity, is issuing an electronic Request for Proposal (eRFP) to establish a contract for audio visual services for commencement ceremonies and similar special events. The procurement seeks a qualified supplier to provide comprehensive AV services for a one-year initial term with four optional one-year renewals. Services include all necessary lighting, rigging, sound, audio and video production equipment, along with required personnel and labor for Spring and Fall commencement ceremonies at multiple venues including Paulson Stadium, Jack and Ruth Ann Hill Convocation Center, and the Savannah Enmarket Arena, as well as other events of similar nature requiring inside and/or outside AV production services. The eRFP was posted on March 25, 2026, with a proposal due date of April 30, 2026. The procurement is being conducted pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), and the successful vendor must demonstrate the capability to deliver integrated audio visual production services with qualified personnel for both indoor and outdoor applications.

The provided documentation does not specify set-aside designations, restrictions on respondent types, disadvantaged enterprise requirements, incumbent vendors, current contractors, existing infrastructure requirements, or award values and budget ranges. Interested vendors should consult the complete RFP documentation for detailed information regarding evaluation criteria, qualification requirements, technical specifications, pricing structures, and any applicable preferences or restrictions that may apply to this procurement opportunity.