Social media, audio/visual tech, and photography services for university programs

Texas Southern University (TSU) Procurement Services issued a Request for Offer (RFO) for comprehensive digital media, audio/visual technology, and photography services to support three to five health-related programs. The procurement seeks a single vendor to provide social media content management across five platforms (YouTube, Instagram, Facebook, LinkedIn, and X), mass electronic mail marketing, website design and development, audio/visual technology support for webinars and hybrid events, and professional event photography. The selected vendor must deliver dedicated project management, quarterly performance reporting, and strategic recommendations to ensure consistency in branding and streamlined communication. Proposals are due by 11:00 a.m. Central Standard Time on March 26, 2026, submitted to the TSU Procurement Services office in Houston, Texas, with a question deadline of March 11, 2026. Evaluation criteria, weighted equally or near equally, include Qualifications and Experience in Higher Education (25 points), Methodology of the Process (20 points), Deliverables and Solutions (25 points), Fee Schedule/Cost Proposal (25 points), and References (5 points). Respondents must submit one original and three identical copies plus one PDF copy on a flash drive, limited to a maximum of 50 printed pages. The base contract term is three years from the effective date, with options to renew for up to two additional one-year terms, for a maximum contract duration of five consecutive years.

The RFO contains no specific set-aside designations for disadvantaged enterprises mentioned in the available documentation, though all standard state procurement requirements apply, including certification of franchise tax status, workers' compensation insurance coverage, compliance with prevailing wage guidelines, and adherence to the Disclosure of Interested Parties Statute with submission of Form 1295 prior to contract award. No incumbent vendors or existing contractors are identified in the solicitation materials. The cost proposal must be detailed and itemized with a grand total including all associated expenses and travel costs with no hidden or additional billing permitted, though no specific budget range or award value is listed in the available documents. TSU is tax-exempt, so no sales or use taxes are applicable to the contract. All work products, materials, and documentation developed under the resulting contract are considered works made for hire belonging exclusively to TSU, and the contract is governed by Texas law with venue fixed in Harris County, Texas.