130-193894 Audio Equipment & Services

The State of California Department of Rehabilitation is issuing Request for Quote (RFQ) 130-193894 for the procurement of audio equipment, software, and related services designed to create an accessible audio production suite for an individual with disabilities in Los Angeles, California. The solicitation encompasses 34 line items including professional audio monitoring equipment (monitors, subwoofers, headphones), microphones and accessories, audio interfaces and recorders, control surfaces, studio furniture (desk workstations and ergonomic chairs), computer peripherals, acoustic isolation products, cables, Pro Tools perpetual software, and comprehensive service setup and installation. Key deliverables include the supply of Avid Pro Tools Ultimate with a perpetual license, specialized installation of a high-end audio production workstation configured for accessibility, onsite setup services in Los Angeles with ergonomic positioning and cable management, software integration on a customized MacBook, and comprehensive accessibility configuration optimizing Apple VoiceOver for the Pro Tools environment with specialized macros such as Flo Tools. Required qualifications include demonstrated expertise in Avid Pro Tools system integration, assistive technology for the visually impaired including VoiceOver and Flo Tools, and local Los Angeles onsite audio-visual services. The procurement also requires system testing to verify accurate screen reader narration of all software parameters, initial orientation training on accessible interfaces and keyboard shortcuts, and technical handover with documentation. All quotes must be received by Friday, February 13, 2026, at 2:00 PM, submitted to Bianca Buenaventura at Bianca.Buenaventura@dor.ca.gov, with questions due by Friday, February 6, 2026, at 2:00 PM. Award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, and all goods must be newly manufactured unless otherwise specified.

While no specific set-asides for disadvantaged enterprises are mentioned, the solicitation applies California's Small Business preference and includes Disabled Veteran Business Enterprise (DVBE) advertising requirements, though the DVBE incentive has been waived for this procurement. Bidders must submit multiple required certifications and forms including the Bidder Declaration Form (GSPD-05-105), Postconsumer Recycled Content Certification, Payee Data Record (STD Form 204), California seller's permit or CDTFA registration, and certifications regarding federal debarment status, Darfur Contracting Act compliance, and Russia sanctions compliance. All responses must include itemized cost breakdowns for freight, shipping, delivery charges, setup, and training, with original receipts required for freight or shipping costs exceeding $50.00 and warranty information provided as a separate line item. The solicitation references no incumbent vendors or existing infrastructure requiring integration. No specific pricing terms, set-asides, contract term, renewal options, or funding amounts are detailed in the Statement of Work or supporting documentation, indicating that award values will be determined based on the responsive bids received and the lowest cost proposal that meets all technical and administrative requirements.