COMPREHENSIVE EVENT MANAGEMENT and MULTIMEDIA PRODUCTION

The City of College Park, Georgia has issued a Request for Proposal (RFP) 26-28 for Comprehensive Event Management and Multimedia Production services across Fulton County and Colquitt City. The procurement seeks a vendor to provide extensive event planning and video production capabilities, with five core service categories: Event Planning and Management, Creative Development, Video Production Services, Technical Support, and Post-Event Services. Key deliverables include timeline and budget development, event theming, multi-camera video coverage, live-streaming, technical equipment operation, and post-event analytics. Minimum vendor qualifications require three years of demonstrated experience in event planning for public sector, nonprofit, or corporate clients, proven expertise in live-streaming and video production, and current business licenses and liability insurance. The evaluation process will use a 100-point scoring system, with 60 points allocated to Technical Merit (covering qualifications, references, and experience) and 40 points for Cost Proposal. Critical dates include a non-mandatory virtual pre-bid conference on November 18, 2025, at 10:00 AM EST, with a question and clarification deadline of November 20, 2025, at 3:00 PM EST, and proposal submissions due electronically through BidNet Direct by November 25, 2025, at 3:00 PM EST.

The contract will be awarded for an initial two-year term with options to renew for four additional one-year periods, with potential local preference given to businesses located within College Park city limits. Vendors must obtain and maintain specific insurance coverages, including Worker's Compensation Insurance, Business Auto Policy ($500,000 minimum), Commercial General Liability ($2,000,000 per occurrence), and Professional Liability ($1,000,000 minimum). Local vendors may receive preference for bids up to $150,000 or for amounts exceeding that if their bid is within three percent of the lowest non-local bid. The City reserves significant discretion in the procurement process, including the right to reject any or all proposals, negotiate final fees after scoring, and cancel the contract with written notice. While no specific budget range is explicitly stated, the comprehensive nature of the services and the multi-year contract structure suggest a substantial potential contract value. The procurement appears open to a wide range of qualified vendors who can demonstrate technical capability and cost-effectiveness in providing comprehensive event management and multimedia production services.