RFP for Internet Video Broadcast Services for PUCT Hearings and Meetings

The Public Utility Commission of Texas (PUCT) is issuing a Request for Proposals (RFP 473-26-00007) to procure live internet video broadcasting services for approximately 70 open meetings and public hearings annually over a four-year contract term commencing September 1, 2026. The primary broadcast location is the PUCT Commissioners' Hearing Room in the William B. Travis Building in Austin, with provisions for remote and mobile location coverage as directed. The contractor must deliver a minimum 4-camera switchable system with live on-site operators, H.264 streaming capability across multiple platforms, and website hosting for both live and archived broadcasts with support for minimum concurrent viewership of 2,500 for live content and 3,000 for archived content. Key deliverables include 100% service availability during each meeting, closed captioning provided within seven days, and retention of 12 months of archived content. The proposal deadline is May 21, 2026, at 10:00 a.m. Central Time, with post-proposal interviews anticipated for June 1-2, 2026, staff recommendation on June 15, 2026, and contract execution by June 22, 2026. Proposers must meet a minimum eligibility requirement of five years of relevant experience, with evaluation based on Proposal Substance and Methodology (40%), Competence and Knowledge (40%), and Proposed Compensation (20%). Additional submission requirements include evidence of financial capability, three references, a signed conflicts of interest statement, HUB subcontracting plans for proposals exceeding $100,000, and comprehensive legal compliance certifications.

Texas vendor preference applies to proposers incorporated in Texas, with principal place of business in Texas, or with established physical presence in the state. No incumbent vendor or current contractor information is specified in the procurement documentation. Proposers must submit firm fixed pricing that may be structured into yearly installments with detailed cost justification aligned to work plan elements, though the specific contract value or budget range is not disclosed in the RFP summary. The contractor will assume responsibility for all billing and collection from regulated entities, with the PUCT providing cost allocations annually in August. The PUCT reserves the right to reject any or all proposals, request best and final offers, conduct reference checks, and negotiate all contract terms including fees and performance schedules prior to finalization. The four-year contract term includes no renewal options.