2026-RFP-027 Audio Production Services for Outdoor Events at Starr Park

The City of Forest Park, Georgia is issuing Request for Proposal 2026-RFP-027 to procure professional audio production services for outdoor events at Starr Park. The scope of work encompasses the provision of comprehensive sound equipment and qualified personnel to support city-sponsored concerts, festivals, community gatherings, and special events throughout the year, including PA systems, speakers, subwoofers, mixing consoles, wireless and wired microphones, and monitoring equipment. The selected contractor shall be responsible for all equipment provision, qualified sound engineers, setup, operation, and teardown for events typically lasting 4 to 6 hours, with the capability to support large public gatherings exceeding 500 participants. Respondents must demonstrate a minimum of three years of experience in audio production services for outdoor municipal events and maintain access to professional-grade equipment and qualified technical staff. Proposals will be evaluated based on executive summary and methodology (20 percent), management and quality control plans (20 percent), organizational structure and key personnel (20 percent), references and past performance (25 percent), local small business and diversity program participation (5 percent), and cost (10 percent). Critical deadlines include a mandatory pre-proposal conference on April 23, 2026 at 2:00 PM at Starr Park, a questions submission deadline of May 1, 2026 at 5:00 PM, and a proposal submission deadline of May 12, 2026 at 2:00 PM via the City's e-Procurement Portal. The City intends to award an as-needed services contract with no minimum guaranteed work, an initial one-year term with up to two one-year renewal options, and reserves the right to award contracts to multiple vendors with the top two proponents selected to move forward.

The City's Local, Small Business, and Diversity Program is applicable to this procurement, and respondents must comply with all insurance requirements, including commercial general liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, business auto liability of $1,000,000 combined single limit, and commercial umbrella coverage of $5,000,000. All proposals must include documentation of E-Verify program registration compliance, a Georgia Certificate of Existence, W-9 form, and completion of various affidavits and certifications addressing debarment, non-collusion, and legal status. Pricing shall be submitted separately from the technical proposal and must include all travel, labor, equipment, setup, operation, and teardown costs calculated on a per-event basis, with authorization of specific events through purchase order or written event request. No specific budget range or award value has been identified in the procurement materials, as this is an as-needed contract structure with variable utilization based on city event scheduling. Prospective vendors should note that no incumbent contractors or specific technology integration requirements are identified in this solicitation.