The University of Texas at Austin is soliciting proposals for audio and video production services and equipment rental or lease through competitive procurement, with an Intent to Bid and final submission deadline of June 30, 2026 at 2:30 PM CDT (NIGP codes 91509, 92591, and 98512).

Respondents must submit through the Euna Procurement portal at https://utexas.bonfirehub.com/opportunities/238690. The question period runs from June 8, 2026 at 5:30 PM CDT through June 16, 2026 at 2:30 PM CDT. The submission package includes fixed pricing in PDF format, a cover letter, qualifications and reputation documentation, a subcontracting plan, responses addressing service quality and ability to meet university needs, staffing resources information, execution of an offer, and completion of the Company Information Questionnaire (Q-93WP) in Excel format. Respondents must acknowledge any addenda and declare acceptance of the university's payment program and any exceptions to sample agreement terms.

Pricing submissions must specify prompt payment discounts, delivery fees, and cancellation fees. Optional submissions include renewal pricing, damage fee structures, cancellation policies, delivery policies, and discount descriptions. Text field responses are limited to 2,000 characters per field, and the maximum file upload size is 1,000 MB per submission. Suppliers should allow at least one business day before closing time to upload and finalize submissions. Technical support is available through Euna Procurement at support.procurement@eunasolutions.com.

File	Type	Posted
ESBD_525002_1782765264154_721-26055 Addendum #2_Final.pdf	PDF	Jun 30, 2026
ESBD_525002_1781728834599_721-26055 Addendum #1.pdf	PDF	Jun 30, 2026
ESBD_525002_1780958533885_Submission Instructions - 721-26055.pdf	PDF	Jun 9, 2026

Event Video and Audio Services

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