NIGP 84056: Teleconference Systems, Audio/Video (to Include Video on Demand Systems)

NIGP 84056 Teleconference Systems, Audio/Video (To Include Video On Demand Systems) is an Item code under which state and local governments procure integrated audiovisual infrastructure for meeting spaces, courtrooms, emergency operations centers, and educational facilities—including wireless microphones, ceiling speakers, digital signal processors, PTZ cameras, control systems, LED video walls, and design-build installation with warranty and ongoing support.

Issuing bodies span cities, counties, school districts, regional planning organizations, and special-purpose authorities across multiple states. Recent solicitations come from the City of Holly Hill and Volusia County in Florida; the Boston Region Metropolitan Planning Organization in Massachusetts; the City of Tucson in Arizona; City Colleges of Chicago in Illinois; Northside Independent School District and the City of Arlington in Texas; Collin County and the Railroad Commission of Texas; the City of Detroit in Michigan; the City of St. Marys in Georgia; Fulton County Schools in Georgia; Marion County in Oregon; and the Atlanta Regional Commission in Georgia. Geographic activity concentrates in Florida, Texas, Georgia, and California, with secondary presence in Illinois, Michigan, Arizona, and Massachusetts. Representative recent opportunities include the City of Holly Hill, Florida's sealed-proposal procurement for Commission Chambers audio and video system upgrade (RFP, sealed proposals due February 11, 2026, with non-mandatory pre-proposal conference January 22, 2026); Volusia County's Request for Proposal for Emergency Operations Center A/V and IT renovations covering design, furnish, install, maintain, and replace services on a five-year initial term (RFP 26-P-33JRD, proposals due January 29, 2026, non-mandatory pre-proposal meeting January 9, 2026); Boston Region Metropolitan Planning Organization's RFQ for audiovisual solutions in multiple collaboration spaces (OFF50 & ITC73, due November 4, 2026); City Colleges of Chicago's RFP for audio visual equipment and services to modernize over 500 multimedia classrooms with 25% MBE and 7% WBE participation goals (RFP NC2621, due September 8, 2026, pre-proposal conference August 12, 2026); and Collin County's courtroom refresh project incorporating Crestron controls, Samsung displays, Biamp DSPs, wireless microphone systems, and PTZ cameras at an estimated project value of approximately $500 thousand (RFP 2025-201, sealed proposals due May 29, 2025). Evaluation criteria typically weight technical capability, experience and references, implementation timelines, cost, and post-award warranty and support heavily; many solicitations require factory-authorized reseller status, relevant technical certifications (RCDD, CCNA, CTS), and three client references from similar completed projects within the prior 24 to 60 months. Standard requirements include comprehensive insurance (commercial general liability typically $1 million to $5 million per occurrence, professional liability, and workers' compensation), E-Verify compliance, and adherence to prevailing wage standards where applicable.