NIGP 84056: Teleconference Systems, Audio/Video (to Include Video on Demand Systems)

NIGP 84056 Teleconference Systems, Audio/Video (To Include Video On Demand Systems), an Item code, encompasses the design, procurement, installation, integration, and ongoing maintenance of video conferencing hardware, LED display walls, and broadcast infrastructure that state and local governments deploy across council chambers, courtrooms, detention facilities, transit operations centers, and emergency command centers. State and local buyers under this code procure equipment ranging from classroom projectors and conference room AV systems to complex multi-camera production setups with live streaming and archival capabilities, often bundled with control systems, cabling infrastructure, and three- to five-year service contracts. Recent solicitations reflect demand from county governments, city departments, school districts, and special-purpose authorities—Orange County California, Northside Independent School District (Texas), Harris County (Texas), City of Arlington (Texas), City of Santa Monica (California), Railroad Commission of Texas, City of Detroit, City of St. Marys (Georgia), Valencia College District (Florida), and Volusia County (Florida) among them—with repeat activity from large California jurisdictions and strong presence in Texas, Florida, and Georgia. The issuing-body mix spans county departments (Orange County IT, Detroit Police, Volusia County), municipal governments (Arlington, Santa Monica, Detroit), school districts (NISD, Valencia College, Fulton County Schools), state agencies (Railroad Commission of Texas, California Department of Fish and Wildlife), and special districts (New Smyrna Beach Utilities Commission, Nevada State Contractors Board).

Representative recent solicitations include Orange County California's RFP 017-3069106 for Digital Development Services (posted July 17, 2026; due July 28, 2026) spanning 13 service categories including AI strategy and video streaming with WCAG 2.1 accessibility compliance; Northside Independent School District's indefinite-quantity contract RFP2026072 for classroom projectors, AV equipment, installation, removal, and repair services (posted July 14, 2026; due August 6, 2026) consolidating and replacing two expired contracts; City of Arlington's RFP 260265 for LED video wall replacement in the Council Chambers and Council Briefing Room (posted July 9, 2026; due August 20, 2026); City of Santa Monica's RFP 2026RFP00034 for citywide AV systems integration, maintenance, and support services (posted July 7, 2026; due August 3, 2026) with Davis-Bacon prevailing wage requirements and a five-year firm-fixed term; Railroad Commission of Texas's IFB 455-26-1030 for live audio-visual broadcasting of 20 open meetings and five hearings annually (posted June 25, 2026; due July 15, 2026); City of Detroit's RFP 546753 for two Planar LED video wall systems with 24/7/365 maintenance over three years (posted June 23, 2026; due July 23, 2026) with Detroit Equalization Credits up to 21 points; and Valencia College District's RFP 2026-26 for classroom and conference room technology services across nine campuses with approximately $1.6 million in historical annual spending (posted April 6, 2026; due April 30, 2026). Geographic concentration appears strongest in California, Texas, and Florida, with secondary activity across Georgia, Idaho, Tennessee, Michigan, Nevada, and North Carolina. Set-asides and preferences under recent solicitations include Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certifications, prevailing wage requirements in California, Nevada's five percent in-state business preference, Detroit Equalization Credits, and periodic MBE/DBE goals tied to federal funding.