UNSPSC 45111901: Audioconferencing systems

UNSPSC 45111901 Audioconferencing systems is a Commodity code capturing the equipment, services, and integrations that state and local governments procure to enable audio and video communication across meeting spaces, operations centers, and public facilities. In practice, recent state and local solicitations under this code span classroom projectors and AV equipment with installation and repair services; live streaming and recording infrastructure for public meetings; conference room video walls and integrated control systems; and comprehensive AV systems integration with ongoing maintenance and support—often bundled with design consulting, equipment supply, installation, configuration, testing, and warranty coverage. Issuing bodies include independent school districts, city procurement departments, county governments, transit authorities, state agencies, special-purpose districts, and regional commissions. Northside Independent School District (NISD) in San Antonio, Texas; the City of Santa Monica; the City of Arlington, Texas; the City of Detroit Police Department; Fulton County Schools in Georgia; and the Charlotte Area Transit System (CATS) are among the repeat and standout buyers in the recent opportunity set, each pursuing multiyear framework agreements or definite-quantity contracts to standardize AV services across dozens to hundreds of facilities and meeting spaces.

Geographic concentration is evident in the South and Southwest, with Texas (NISD, Harris County, Arlington, Railroad Commission of Texas, Collin County) and Georgia (Fulton County Schools, Atlanta Regional Commission, Georgia World Congress Center, Wake County, and North Carolina jurisdictions) showing the highest recent activity. Representative recent solicitations include NISD's RFP 2026072 (Classroom Projectors and AV Equipment: Procurement, Installation, Removal, & Repair Services—Indefinite Quantity Contract, due August 6, 2026) consolidating two prior contracts and mandating all vendors respond to continue business with the district; the City of Santa Monica's RFP 2026RFP00034 (Citywide Audio-Visual Systems Integration, Maintenance, and Support Services, due August 3, 2026) with five-year firm-fixed pricing, Davis-Bacon prevailing wage requirements, California contractor licensing (C-7 or C-10), and mandatory account management and programmer staffing; the Railroad Commission of Texas IFB #455-26-1030 (Audio Visual Live Broadcasting, due July 15, 2026) covering live webcasts, archived video, and closed captioning for approximately 29 annual meetings across multiple rooms; and the City of Detroit RFP for two Planar LED video wall systems with 24/7/365 three-year maintenance (due July 23, 2026) requiring CJIS clearance, Genetec integration, and ISO 27001 certification or SOC 2 Type 2 attestation. Prevailing wage, set-asides (including CBE and DBE preferences in multiple jurisdictions), and multi-year framework contracts with as-needed pricing are standard structural features.