Emergency Operations Center (EOC) Audio/Visual (A/V) Information Technology (IT) Renovations

Volusia County is seeking qualified Audio/Visual (A/V) contractors to design, furnish, install, maintain, and replace A/V equipment for the Emergency Operations Center (EOC) located at 3825 Tiger Bay Road in Daytona Beach, Florida. The procurement is structured as a Request for Proposal (RFP) numbered 26-P-33JRD, with the primary objective of developing an integrated turnkey information distribution system for the EOC. Contractors must provide comprehensive A/V and IT system upgrades, including electrical infrastructure, structured cabling, data communications, and distributed communications systems. Key deliverables include hardware and software installation, system configuration, integration, and ongoing maintenance services. The evaluation criteria will assess firm qualifications (25 points), project understanding (10 points), technology capabilities (20 points), cost proposal (25 points), and maintenance/warranty offerings (20 points). Critical dates include a non-mandatory pre-proposal meeting on January 9, 2026, at 10:00 AM, a deadline for questions on January 15, 2026, and the proposal response deadline of January 29, 2026, at 3:00 PM. Respondents must submit electronic proposals through the County's eProcurement Portal.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must demonstrate factory-authorized reseller status, possess specific technical certifications including Registered Communications Distribution Designers (RCDD), Cisco Certified Network Administrators (CCNA), and Certified Technology Specialists (CTS), and provide three references from similar projects completed within the past 24 months. The existing infrastructure includes a Crestron control system that must be maintained during the renovation. While no specific budget range is explicitly stated, the project involves comprehensive system upgrades across multiple spaces including a 4,110 square-foot Operations Center and 6,588 square-foot Dispatch area. The initial contract term is five years, with two optional one-year renewals, and requires compliance with extensive security protocols, including NIST cybersecurity standards and data protection requirements. Contractors must maintain comprehensive insurance coverage, including Professional Liability with $1,000,000 per claim, and adhere to federal, state, and local regulatory requirements.