Citywide Audio-Visual Systems Integration, Maintenance, and Support Services

The City of Santa Monica is requesting proposals for comprehensive audio-visual systems integration, maintenance, and support services across citywide facilities including conference rooms and event spaces, with proposals due August 3, 2026 at 3:00 p.m. Prevailing wage requirements apply to this scope; all workers must be paid in accordance with Davis-Bacon and California prevailing wage standards. The Living Wage Ordinance applies to contracts exceeding $54,200, setting a minimum wage of $22.50 for applicable employees.

Proposers must hold a valid California contractor license (C-7 Low Voltage Systems Contractor or C-10 Electrical Contractor), register with the Department of Industrial Relations, and complete prevailing wage job acknowledgement forms. Minimum qualifications include five years of experience providing AV systems integration, installation, maintenance, and support services for conference rooms and operational environments; a minimum of two technical personnel and one project manager or account manager; and three professional references from comparable services within the last five years.

The initial contract term is five years, firm-fixed. Services are requested on an as-needed basis and include system design and consulting, installation and integration, maintenance and support, upgrades and refreshes, and project management and training. Compensation is on a not-to-exceed basis; pricing must include hourly rates for all personnel classifications with fringe benefits, indirect costs, overhead, and profit embedded.

Evaluation allocates 100 points across Cost (20 points), Value Add/Breadth of Service (10 points), Quality Control (10 points), Responsiveness and Understanding of Needs (10 points), Experience/Technical Competence (20 points), Ability to Meet Work Plans (20 points), and Stability/References (10 points). Questions are due July 20, 2026 at 3:00 p.m., with City responses due July 27 at 3:00 p.m. Successful proposers must obtain a Santa Monica business license if physically located in or conducting business in the City and provide proof of required insurance: Commercial General Liability at $1,000,000 per occurrence, Automobile Liability at $1,000,000 per accident, Workers' Compensation at statutory limits with Employers' Liability of $1,000,000 per accident, and Professional Liability at $1,000,000 per occurrence or $2,000,000 aggregate. All policies must be placed with A.M. Best A:VII-rated carriers authorized in California.