UNSPSC 45111902: Videoconferencing systems

UNSPSC 45111902 Videoconferencing systems is a Commodity code that captures state and local government procurement of integrated audio-visual equipment and systems for meeting spaces, courtrooms, emergency operations centers, and event venues. Recent solicitations show buying offices installing wireless microphone systems, ceiling speakers, digital signal processors, PTZ cameras, interactive displays, control systems, and comprehensive A/V infrastructure—often bundled with design, installation, programming, training, and multi-year maintenance contracts. The issuing bodies span municipalities (Holly Hill, Santa Monica, Detroit, Arlington, St. Marys), counties (Volusia, Glynn, Collin, Hillsborough, Marion, Fulton), school districts (City Colleges of Chicago, Northside Independent School District), state agencies (Rhode Island, Railroad Commission of Texas), and regional authorities (Atlanta Regional Commission). Repeat activity appears in Florida jurisdictions, with at least two active solicitations in Volusia and Hillsborough counties and one in Holly Hill; Texas shows sustained demand across cities, counties, and school districts. Geographic spread includes Florida, Texas, Georgia, Arizona, California, Illinois, Michigan, Oregon, and Rhode Island, with no single state dominating recent postings.

Representative recent opportunities include the City of Holly Hill's Commission Chambers Audio/Video System Upgrade (RFP 26PW01, due February 11, 2026) for nine wireless microphones, Dante-based audio processors, and Huddly camera systems with 50-point cost weighting; Volusia County's Emergency Operations Center A/V IT Renovations (RFP 26-P-33JRD, due January 29, 2026) for integrated turnkey information distribution with Crestron and structured cabling across a 10,698 square-foot facility; City Colleges of Chicago's Classroom AV Equipment and Services (RFP NC2621, due September 8, 2026) for 500-plus multimedia classrooms with 25% MBE and 7% WBE participation goals; and Collin County's Audio Video Courtroom Refresh (RFP 2025-201) for two Justice of the Peace courtrooms with an estimated $500,000 expenditure. Northside Independent School District's indefinite quantity contract (RFP 2026-072, due August 6, 2026) consolidates classroom projectors and A/V equipment with installation and repair services. Evaluation criteria consistently weight technical capability, experience, implementation plan, and cost; prevailing wage and insurance requirements are standard. Set-asides and preferences vary—City Colleges of Chicago applies MBE/WBE goals, Detroit offers Equalization Credits for Detroit-based vendors, and City of Tucson references Section 3 participation mandates. Contract terms typically run three to five years with optional renewals and 12-month warranties minimum.