Wake County Justice Center AV Equipment Upgrade

Wake County's Information Technology Department is seeking qualified vendors through Invitation for Bid (IFB) #26-037 to supply and deliver audiovisual equipment components for an upgrade to the County Commissioners' Meeting control room (Rooms 2700/2800) at the Wake County Justice Center. The procurement encompasses a comprehensive list of AV infrastructure and control system components, including Crestron CP4N control systems, DigitalMedia network encoders and decoders, managed network switches, touch screen displays, fiber optic transceivers, HDMI cables, and associated wiring and accessories, with line item quantities ranging from single units for specialized equipment to 34 units for certain cable components. All equipment must be delivered to the Wake County Office Building, IT Department at 337 S. Salisbury Street, Room 223, Raleigh, NC 27601, with transportation charges, freight, handling, and installation costs included in quoted prices on an FOB Destination basis. The primary objective is to modernize and upgrade the quality, reliability, and efficiency of live production, recording, and streaming capabilities for public meetings. Bidders must submit sealed bids exclusively through the Wake County Bonfire (Euna Procurement) Portal by Tuesday, March 31, 2026 at 3:00 PM EST, with bids opened publicly on the same date; the deadline for submitting questions and clarifications is Wednesday, March 25, 2026, with addenda issued by Friday, March 27, 2026. Evaluation will occur the week of April 6 through April 17, 2026, and bids will be evaluated based on price, product quality, bidder reputation and performance capabilities, substantial conformity with specifications, product suitability for intended use, delivery dates, and related services. All bids must be submitted using the provided Excel Pricing Sheet with no partial bids accepted, and all bids must be executed and signed to be valid, with offer validity of 60 days from the bid opening date.

Wake County does not identify specific set-asides or restrictions limiting bid participation; however, the procurement encourages participation from minority-owned, women-owned, disabled-owned businesses, and non-profit work centers. All contractors must comply with federal, state, and local laws, including E-Verify requirements and the Iran Divestment Act, and must adhere to Wake County's anti-discrimination provisions addressing race, sex, gender identity, veteran status, disability, and other protected classes per Wake County Ordinance SL 2017-4. No specific incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the procurement documents. Wake County reserves the right to reject any and all bids, accept partial quantities or individual line items, make multiple awards, and award to multiple suppliers if advantageous to the county. Applicable North Carolina state and local sales taxes should be invoiced separately, and the county is exempt from federal excise taxes and personal property taxes. No specific contract award value, budget range, contract term, or renewal options are disclosed in the available procurement documents.