RFCQ - ESB ODOT Garrett Building Conference Room A/B Tech Upgrade

The Oregon Department of Transportation (ODOT) has issued a Request for Competitive Quotes (RFCQ) for a technology upgrade project at the Garrett Building in Portland, specifically targeting Conference Rooms 109A and 109B. The procurement seeks one certified contractor to purchase, install, and test comprehensive audio-visual technology, including a 98" smart 4K LED TV, laser projector, smart cameras, wireless microphone systems, charging stations, mounts, cabling, electrical components, and cable management items. The project requires full system integration with Microsoft Teams and complete installation in compliance with manufacturer specifications and local jurisdiction requirements. A mandatory pre-quote conference is scheduled for April 17, 2025, at 9:00 a.m., with project timelines stipulating substantial completion by June 20, 2025, and final completion by June 30, 2025. Evaluation criteria will focus on responsiveness, Construction Contractors Board licensing, performance history, and lowest bid, with all quotes to be submitted through the OregonBuys web-based system. Work is permitted Monday through Thursday between 7 a.m. and 5 p.m., with contractors expected to coordinate closely with the ODOT Project Manager throughout implementation.

The solicitation is exclusively reserved for certified Emerging Small Businesses (ESB) as defined by the Certification Office for Business Inclusion and Diversity (COBID), with a strict requirement that contractors perform at least 51% of labor using their own workforce. Prospective bidders must be registered vendors in OregonBuys and comply with prevailing wage requirements, submitting documentation including references, tax identification, insurance certificates, and a responsibility inquiry form upon potential selection. The contract includes specific liquidated damages of $600 per calendar day for delays beyond the Substantial Completion date and mandates comprehensive insurance coverage, including workers' compensation and liability insurance with defined coverage limits. While no specific contract value is listed, the detailed technical specifications and equipment requirements suggest a moderate-scale technology investment focused on modernizing conference room infrastructure. Non-discrimination provisions, prompt payment requirements for subcontractors, and compliance with Oregon Revised Statutes are integral components of the contract terms.