Request for Information - SoloTech AV Upgrades
Closed State & local contract opportunity Posted
- Solicitation number
- OPN2130917F1
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 28796 Wire And Cable, Electronic: Audio, Coaxial, Hook-Up, Lead-In, Etc.
- 71052 Audio Equipment For The Visual And Hearing Impaired (Not Otherwise Classified)
- 78527 Carrels, Audio-Visual
- 84014 Audio Equipment And Accessories, Television (Microphones, Mixers, And Amplifiers)
- 84056 Teleconference Systems, Audio/Video (To Include Video On Demand Systems)
- 84084 Video And Audio Systems, Accessories And Parts (Closed Circuit Tv) (Including Surveillance Type)
- 88011 Audio Visual Equipment And Supplies (Not Otherwise Classified)
- 90693 Video Systems Design - Architectural Services
- 92591 Video Design And Engineering Services
- 99828 Communication Equipment (Including Radio, Television, Telephone, Vcr, Video/Audio Equipment, Etc.), Sale Of Surplus And Obsolete Items
Opportunity details come from broward.bonfirehub.com. Updated .
About this opportunity
Broward County is issuing a Request for Information (RFI) for a Sole Source/Sole Brand procurement related to audio-visual upgrades at the County Emergency Operations Center. The project specifically involves purchasing and installing replacements for the existing Video Conference System, Wireless Microphones, and Digital Signal Processor from Solotech Sales & Integration USA Inc. The technical requirements include a ceiling-mounted beam forming array microphone customized for specific acoustic challenges, distributed overhead ceiling speakers to enhance speech intelligibility, and a new Crestron Control processor to replace an aging existing unit. The RFI is designed to determine if the specified commodity or service is available from multiple providers or if alternative solutions exist that could meet the County's needs. This procurement opportunity is open from September 8, 2025, with responses due by September 15, 2025, through the electronic bidding system. Prospective vendors are requested to provide information about their capability to meet or exceed the County's requirements, with the option to upload supporting documentation to contest or validate the proposed RFI designation.
The RFI does not explicitly specify set-aside designations or restrictions on responding organizations. The procurement appears to be focused on technical compatibility with the existing Cisco system infrastructure, requiring vendors to demonstrate comprehensive audio-visual integration capabilities. While no specific budget range is listed, the project involves sophisticated audio-visual technology upgrades for a critical county facility. The current system appears to utilize Cisco core functionality, with Solotech being identified as a potential sole-source provider. Vendors are expected to provide detailed technical documentation demonstrating their ability to meet the precise specifications, including the ability to program and integrate complex audio-visual systems in an emergency operations environment. The RFI process is non-committal, serving primarily as a market research tool to validate potential sourcing strategies for the required technological upgrades.
Opportunity text
Project Description - Request for Information Notice of Intent to Designate Sole Source/Sole Brand: This Request for Information (RFI) Notice of Intent to Designate Sole Source is to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County's needs. This is not a request for pricing or a purchase commitment. The following commodity or service is thought to be available from only a sole source (or reasonable source) and is the only commodity/services that meets the County's needs: Solotech Audio-Visual (AV) Updates from Solotech Sales & Integration USA Inc. Purchase and installation of replacements for the existing Video Conference System, Wireless Microphones, and Digital Signal Processor at the Broward County Emergency Operations Center. The system must supplement the existing Cisco system's core functionality in the following ways: - Provide a ceiling-mounted beam forming an array microphone, custom programmed to deal with the specific acoustic challenges of the environment. - Provide a high density of distributed overhead ceiling speakers for increased speech intelligibility. - Provide a new Crestron Control processor to replace the current aging unit, including programming for control of new devices listed above. This RFI will remain posted until the closing date and time. Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described, or a written explanation or other documentation contesting the proposed RFI designation. If you are capable of meeting or exceeding the County's requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. The vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if the commodity or service is comparable, is available from multiple suppliers, and meets the County's needs. The Director of Purchasing shall have sole authority in deciding what is comparable. The Director of Purchasing shall consider such submittals and notify all submitting vendors (thru the electronic bidding system) of the decision whether to designate as a Sole Source/Brand, which decision shall not be subject to objection, protest, or appeal.
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