NIGP 38045: Ice Cream

NIGP 38045 Ice Cream, Item, is being solicited by school districts, state agencies, and counties across multiple states for supply to school cafeterias, food service programs, and Parks and Recreation departments. State and local governments are buying individually wrapped ice cream products—bars, cups, sandwiches, cones, push-pops, sherbet, and novelty items—with most solicitations requiring compliance with USDA Smart Snack Standards (maximum 200 calories, sodium ≤200 mg, sugar ≤35% by weight, zero trans fat). School districts dominate the buyer base; representative recent activity includes Pinellas County Schools (Florida) soliciting ice cream cups and bars for 117 facilities with an estimated two-year contract value of $500,000, Klein Independent School District (Texas) requesting ice cream products for 50 campuses via IFB with delivery requirement of once weekly in temperature-controlled vehicles, Cobb County Schools (Georgia) seeking frozen treats on an as-needed basis with estimated annual expenditures of $525,000, and Seminole County Schools (Florida) procuring individually wrapped ice cream for approximately 54 campuses with approximately 711,000 units annually. Charter schools, county nutrition programs, and municipal parks departments also issue procurements under this code. Selected vendors must typically maintain HACCP certification, provide liability insurance ($1 million general liability minimum), meet prevailing-wage requirements where federal funds are involved, comply with Buy American provisions, supply and maintain freezer equipment at no cost, deliver weekly or twice-weekly on set schedules between early morning and mid-afternoon, and achieve 95–99% delivery accuracy. Contract terms typically run one to three years with options for multiple one-year renewals.

Recent activity concentrates in Georgia (Columbia County Schools IFB for 28 ice cream product lines with 13,600 annual units; Cobb County Schools requesting frozen treats and ice cream; Charter School Institute Colorado RFP for Smart Snack-approved ice cream for four schools), Texas (Klein ISD, Multi-Region Purchasing Cooperative RFP #2026-05 with estimated value $4.493 million for ice cream novelties to participating districts, Head Start of Greater Dallas soliciting milk products via IFB), and Florida (Pinellas County Schools, Seminole County Schools). Additional recent procurements span Missouri (Jackson County Parks and Recreation ITB 26-024 for twelve-month ice cream concessions with $25,000 estimated annual spending), Illinois (State of Illinois FY27 IVHQ soliciting ice cream cups with due date July 2, 2026), California (Department of General Services IFB for pudding mix, gelatin, and ready-to-serve pudding with estimated annual spending ranging $195,993–$478,122 per product group and due date May 14, 2026), and Colorado (Charter School Institute RFP requesting Smart Snack-approved ice cream for July 1, 2026 through June 30, 2027 contract). School district procurements typically use IFB or RFP vehicles with electronic submission required through Bonfire or OpenGov platforms; sample submission and student taste-testing are common evaluation factors alongside price, quality, and delivery capability.