Invitation For Bids Milk Products

Head Start of Greater Dallas, Inc. is seeking bids for a comprehensive milk and dairy products procurement through Invitation for Bids (IFB) No. 26-MK. The solicitation covers fluid milk products including whole, 1%, fat-free, and lactose-free milk in pint cartons and gallon containers, along with additional dairy items such as yogurt in various sizes and formulations. Annual consumption estimates include approximately 1,926 gallons of whole milk and 16,177 gallons of skim milk across all Head Start locations in Dallas County. The pre-bid conference is scheduled for April 16, 2026, at 9:30 a.m., with sealed bids due by 9:30 a.m. on June 24, 2026. Bid evaluation will prioritize pricing but also consider unit price (5 points), quality (4 points), delivery and service (3 points), specifications compliance (2 points), and small business/minority/woman-owned status (1 point). The contract will initially run for one year with potential for four optional one-year renewals, potentially extending the total performance period to five years.

The procurement offers opportunities for small businesses, minority-owned, and woman-owned enterprises, with specific evaluation points allocated to these categories. Bidders are encouraged to contribute in-kind donations or services to help meet the agency's 25% non-federal matching fund requirement. The successful contractor must maintain a 95% monthly fill rate, provide weekly minimum deliveries, and submit comprehensive documentation including proof of insurance with specified minimum coverage limits. The agency qualifies for Texas Cooperative Purchasing Contracts and requests bidders indicate if proposed pricing meets or exceeds schedule pricing. Payment terms are net 30 days with FOB destination and inside delivery required, and the agency is exempt from sales and excise taxes. Funding is available through the fiscal year, with renewals subject to appropriations, primarily supported by federal dollars. While specific award values are not explicitly stated, the procurement covers milk and dairy product needs for all Head Start locations in Dallas County, suggesting a substantial annual contract value.