Ice Cream Scheduled Deliveries

The Texas Comptroller of Public Accounts (CPA) Statewide Procurement Division has issued Invitation for Bid (IFB) No. 304T-25-380M2.1 for Ice Cream Scheduled Deliveries, primarily serving the Texas Parks and Wildlife Department's state parks. The procurement seeks a contractor to provide scheduled deliveries of various ice cream and frozen novelty products, including ice pops, ice cream cones, cookie ice cream sandwiches, dream bars, fruit and cream bars, and paletas across 11 state park locations in multiple Texas counties. The contract requires vendors to deliver products meeting specific FDA and industry standards, with individual product packaging, visible barcodes, and the ability to provide invoices and credits at delivery. Bidders must demonstrate capability to deliver to diverse state facilities with varying seasonal delivery frequencies, ranging from weekly to every other month. The initial contract term runs from the award date through November 30, 2025, with potential renewal options extending through November 30, 2028. The response is due on April 7, 2025, at 1:30 pm Central Time in Austin, TX, and requires submission of firm, all-inclusive fixed pricing with potential future escalation based on manufacturer price list increases.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet comprehensive insurance requirements, including commercial general liability, automobile liability, workers' compensation, and umbrella liability coverage. Contractors will be required to submit monthly sales reports and comply with various state regulations, including accessibility standards and cybersecurity training. The procurement allows for brand-name or equal products from manufacturers such as Bomb Pop, Blue Bunny, Mars Wrigley, and Helados Mexico, with total expected quantities ranging from 284 to 1,836 cases across ten product line items. While specific contract value is not detailed, the solicitation suggests significant statewide distribution potential across multiple state park locations. Vendors must demonstrate compliance with state laws, provide detailed company information, certify adherence to anti-discrimination and business practice standards, and show they are not suspended or debarred. The contract includes provisions for unilateral amendments and potential performance tracking through the Vendor Performance Tracking System.