ITB 25-22 School Nutrition Ice Cream Products

The DeKalb County School District (DCSD) is seeking qualified bidders to provide Ice Cream Products through Invitation to Bid (ITB) 25-22, targeting approximately 90-120 school locations within the district. The procurement encompasses a comprehensive range of ice cream products, including Cookies & Cream Cones, Fruit Bars, Strawberry Shortcake Bars, Low Fat Cookie & Cream Ice Cream Sandwiches, Rainbow Pops, and Chocolate Eclair Bars. Vendors must provide all necessary labor, materials, supervision, equipment, and services to deliver these products, with a focus on meeting USDA Smart Snacks in School nutrition standards. The solicitation schedule includes a pre-bid conference, a deadline for submitting questions, and a public bid opening, with an anticipated board approval date of February 10, 2025. The contract term is expected to begin in March 2025 and run through June 30, 2025, with the potential for four one-year extensions. Bidders are required to submit pricing through the IonWave portal and complete a detailed bid form, demonstrating professional qualifications, technical competence, and specialized experience in school nutrition product supply.

The ITB does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with standard terms and conditions, including provisions related to lobbying, debarment and suspension, and the Buy American requirement. The successful vendor(s) will be responsible for temperature-controlled delivery and must submit monthly and yearly product usage reports to DCSD. While specific budget ranges are not detailed in the provided documents, the bid form indicates estimated quantities ranging from 3,000 to 10,000 dozens per item, suggesting a potentially significant contract value. The procurement allows for both primary contract items and optional specialty/variety items for a la carte sales. Bidders will need to provide competitive pricing per dozen for each product and confirm compliance with USDA nutritional standards. No information about incumbent vendors or existing infrastructure integration was explicitly mentioned in the solicitation documents.