FY-26 IVHQ - Ice Cream Cups

The Illinois Veterans Home in Quincy, Adams County, is seeking a vendor to supply ice cream cups for Fiscal Year 2026 through a Request for Quote (RFQ). The procurement requires 1,000 cases of vanilla, 550 cases of chocolate, and 500 cases of strawberry ice cream cups, with each case containing 48 four-ounce containers. The contract period spans from July 1, 2025, to June 30, 2026, with weekly orders placed on an as-needed basis to replenish warehouse stock. Vendors must submit quotes electronically via email to summer.prenger@illinois.gov or through the BidBuy system by May 20, 2025, under bid number 26-497DVA-QUINC-R-265362. Pricing must include shipping and handling, with no price increases permitted during the contract period. Respondents are required to provide manufacturer details, model specifications, technical information, and unit pricing. Delivery is accepted Monday through Friday from 7 am to 3 pm at a facility with a leveling dock, and all products must be new with a minimum one-year warranty from the delivery date.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete the Standard Illinois Certifications, which include comprehensive compliance requirements covering business eligibility, financial standing, criminal history, workplace practices, and procurement conduct. The documentation indicates that vendors must attest to various legal and ethical standards, including maintaining a drug-free workplace, complying with equal employment practices, and meeting tax and regulatory obligations. While no specific budget range is mentioned, the ice cream cup procurement suggests a moderate-value contract for the fiscal year. The state reserves the right to reject all offers and requires vendors to provide supplies and services at the lowest price. Quotes must remain valid for 90 days from submission, and vendors may face potential consequences including contract voiding, suspension, or debarment for non-compliance with the specified certification requirements.