SY 27 Jones County Schools - Ice Cream Bid

Jones County School District's School Nutrition Program is issuing an Invitation for Bid (IFB) for ice cream products to support the National School Lunch Program and School Breakfast Program across seven school locations in Jones County, Georgia. The procurement seeks sealed bids for 29 line items of frozen dessert products manufactured by Deconna, including ice cream cones, sandwiches, bars, push-ups, cups, and Italian ice products in various flavors, with delivery required to Jones County High School, Clifton Ridge Middle School, Gray Station Middle School, Dames Ferry Elementary School, Gray Elementary School, Turner Woods Elementary School, and Mattie Wells Elementary School. The contract period runs from July 1, 2026 through June 30, 2027, with options for extension up to three months at the same bid pricing and renewal options for up to four additional one-year terms based on vendor performance. Vendors must provide pricing per purchase unit (cases ranging from 24 to 90 individual servings per case depending on product), with all bid prices remaining firm for 365 days from the contract award date and subsequent price adjustments permitted semi-annually if supported by third-party market documentation such as USDA Agricultural Marketing Service reports or Consumer Price Index data. Critical deadlines include a final written questions deadline of May 7, 2026 at 12:00 p.m., a bid submission deadline of May 28, 2026 at 12:00 p.m. at 125 Stewart Avenue, Gray, GA 31032, and bid opening on May 28, 2026 at 2:00 p.m. at the same location. Vendors must comply with the Buy American provision (7 CFR Part 210.21(d)), requiring ice cream products to be domestic commodities or products processed substantially in the United States using domestically grown agricultural commodities comprising over 51% of the final product, maintain HACCP plans, provide 24/7 accessibility for food recalls, carry liability insurance with minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for general liability, and demonstrate E-Verify authorization and compliance with Georgia O.C.G.A. 13-10-91.

No set-aside designations for disadvantaged enterprises or minority-owned businesses are specified in the procurement documents provided. No incumbent vendors or current contractors are identified in the available materials. The solicitation implements federal procurement standards under 2 CFR Part 200, including debarment and suspension verification for bids over $25,000 and lobbying certifications for bids exceeding $100,000. All products must be delivered freight-on-board (F.O.B.) to designated school locations with no separate fuel charges permitted, and the School Food Authority (SFA) will pay invoices within 30 days of receipt for properly received and inspected goods. The bid specification document does not specify estimated quantities for any of the 29 line items, as all quantity fields are listed as zero, making it difficult to calculate precise award values based on the posted materials. No pre-bid meeting is scheduled for this solicitation.