26-002 ITB ICE cream

The Houston County School District is soliciting bids through Invitation to Bid (ITB) #26-002 for Ice Cream Products to be used in the School Nutrition Program. The procurement seeks a vendor to supply a comprehensive range of ice cream products, including various flavors of ice cream cups, bars, sandwiches, and cones, to be delivered to 40 different school locations. The contract will be for an initial term of one year, from the award date through June 30, 2026, with potential extensions up to four additional years, not to exceed 60 months total. Bidders must submit their proposals on a USB flash drive in Excel format, with hardcopy attachments, and may be required to provide product samples prior to award. The bid is structured as a firm fixed-price contract with no economic price adjustments, and deliveries must be made weekly between 6:30 AM and 1:30 PM, with all products delivered frozen and compliant with Smart Snack guidelines. The bid due date is May 8, 2025, at 2:00 P.M. EST, with submissions to be made to the Purchasing Department at 200 Jerry Barker Drive, Warner Robins, GA 31088.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with various federal requirements, including Buy American provisions, debarment certifications, and civil rights regulations. The district reserves the right to award to one or multiple vendors based on responsiveness and the best interest of the district. While specific pricing information is not provided in the current documents, the estimated quantities range from 60 to 1,500 cases across 14 different product line items, suggesting a potentially significant contract value. Vendors must provide detailed product information, including manufacturer, brand, and item numbers, and maintain appropriate insurance coverage. Payment terms are net 30 days from delivery, and vendors will be required to submit monthly velocity reports of purchased units. The Houston County School District is tax-exempt and seeks competitive pricing, with the flexibility to reject any bids or request additional information as needed.