2025-047 - pre-packaged ICE cream

Calvert County, Maryland is seeking proposals for RFP 2025-047, a contract to provide pre-packaged ice cream products and services for three specific county recreational facilities: Cove Point Park Pool, King's Landing Pool, and Breezy Point Beach and Campground concession stands. The selected contractor must deliver ice cream products between 11:00 a.m. and 5:00 p.m. Monday through Friday, with a 1-3 business day turnaround after order receipt. The contractor is required to provide and maintain specific quantities of ice cream freezers at each location: three at Cove Point Park Pool, two at King's Landing Pool, and two at Breezy Point Beach and Campground. Proposals are due on February 28, 2025, at 2:30 p.m., with written questions accepted until February 21, 2025. Bidders must submit pricing as a fixed percentage discount from their published catalog/price list, which must be provided in Excel or searchable PDF format. The contractor must have a minimum of four years of experience in ice cream distribution and possess all necessary wholesale distribution licenses. The contract term is one year with four potential one-year renewal options, and no subcontracting is permitted.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the procurement documents. The county indicates that approximately $17,173.28 was expended on similar services in Fiscal Year 2024, which provides insight into the potential contract value. The pricing structure requires a fixed percentage discount that can be maintained or potentially increased during the contract term, with all associated costs (including labor, equipment, materials, supervision, travel, mileage, overhead, and delivery) to be incorporated into the discount percentage. The RFP does not reference an incumbent vendor or specify requirements for integration with existing infrastructure or technology. Prospective bidders should carefully review the full RFP document to ensure complete understanding of the requirements, as the contract involves providing and maintaining ice cream products and freezer equipment at multiple county recreational facilities.