Concessions: Ice Cream

Jackson County, Missouri's Parks and Recreation Department is seeking a twelve-month supply contract with three optional twelve-month renewal periods for the delivery and stocking of ice cream products to nine park and recreation locations throughout the Greater Kansas City Metropolitan Area (ITB 26-024). The scope of work includes weekly deliveries during high-demand seasons from April through October, stocking of products in County-provided freezers, provision of order sheets with current pricing, and delivery prior to 12:00 p.m. noon to locations including Jacomo Marina Concessions, Missouri Town Gift Shop, Longview Marina Concessions, Fred Arbanas Golf Course Clubhouse, Frank White Softball Complex, Longview Beach, Blue Springs Marina Concessions, Fort Osage Gift Shop, Kemper Day Camp, and Adair Softball Complex. Bidders must demonstrate a minimum of five years' experience providing similar services to other municipalities and be located within or provide documentation of service capability for the defined Greater Kansas City Metropolitan Area. Pricing must be firm and fixed for a minimum of the first six months of the contract, with subsequent price adjustments permitted only when officially applied to the general public and supplied in writing by the manufacturer. All deliveries are FOB Destination with the successful contractor bearing all freight and ancillary charges. Electronic bids must be submitted through the Jackson County Bonfire Portal by 2:00 p.m. CDT on May 5, 2026, with an Intent to Bid deadline of 12:00 p.m. CDT on the same date, and all questions must be submitted by 5:00 p.m. CDT on April 28, 2026.

Successful bidders must maintain appropriate insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits with Employers' Liability coverage ($500,000 each accident), and Excess/Umbrella Liability ($1,000,000), with all carriers rated A.M. Best "B+" or better and licensed in Missouri. Minority-Owned Business (MBE), Woman-Owned Business (WBE), and Small Business certifications may be claimed with supporting documentation, and the County provides preferential consideration for Missouri-manufactured goods and Missouri-based firms when quality and price are equivalent. No incumbent vendor or current contractor has been identified in the solicitation documents. All bidders must complete required purchasing forms including an affidavit confirming no conflicts of interest with Jackson County officers or employees, compliance with federal work authorization programs, and verification that the company is not listed on the General Services Administration's debarred and suspended parties list, with a Certificate of Compliance from the Jackson County Compliance Review Office mandatory and requiring application submission five business days prior to the bid deadline. The County estimates annual spending of $25,000.00 for ice cream concessions and reserves the right to split the contract award among multiple vendors and to add or delete delivery locations as necessary.