Invitation For Bids Milk Products 2026

Head Start of Greater Dallas, Inc. is seeking bids for a dairy vendor contract to supply milk products across multiple Head Start sites in Dallas County, Texas. The Invitation for Bids (IFB) solicits proposals for fluid milk products including whole milk, 1% lowfat, fat-free, and lactose-free milk in both pint cartons and gallon containers, along with yogurt products in various sizes and formulations. Based on historical consumption data, the annual requirement encompasses approximately 1,926 gallons of whole milk and 16,177 gallons of skim milk. The procurement will result in a one-year initial contract with four potential one-year renewals, potentially extending the total contract period to five years. The pre-bid conference is scheduled for April 16, 2026, at 9:30 a.m. at 3954 Gannon Lane, Dallas, with sealed bids due by June 24, 2026, at 9:30 a.m. Bid evaluation will utilize a weighted scoring methodology prioritizing unit price (weight 5), quality (weight 4), delivery and service (weight 3), solicitation specification compliance (weight 2), and small business/minority/woman-owned business status (weight 1).

The procurement allows for potential multiple awards, with up to three contracts possible (primary, secondary, and tertiary suppliers). While no specific set-aside designations are mandated, the scoring methodology provides a slight advantage to small, minority, and woman-owned businesses. Vendors must maintain a 95% monthly fill rate, provide weekly minimum deliveries, and adhere to HACCP sanitation guidelines. Insurance requirements include commercial general liability coverage of $1 million aggregate and workers' compensation coverage of $500,000 per occurrence. The agency, funded primarily through federal dollars with 25% non-federal matching funds, encourages but does not require in-kind donations or services from contractors. Successful vendors must provide proof of insurance and name Head Start of Greater Dallas, Inc. as an additional insured. While specific budget ranges are not explicitly stated, the procurement suggests a substantial annual dairy product procurement based on the volume of milk and yogurt products required across multiple Head Start locations.