Child Nutrition Services Ice Cream 2026-2027

The Rockwood R-VI School District Child Nutrition Services is soliciting sealed bids for ice cream products to supply the district's 30 school facilities (19 elementary, 6 middle, and 5 high schools) for the 2026-27 school year, running from July 1, 2026, through June 30, 2027. Based on 2025-26 consumption data, the district anticipates purchasing approximately 180 cases monthly. Bidders must submit detailed pricing spreadsheets listing manufacturer item numbers, product names, quantity per case, price per case, and unit cost for all available items, along with brand descriptions, ingredient lists, allergens, and nutritional information. All ice cream products must comply with USDA Smart Snack standards and be properly labeled. Deliveries are required Monday through Friday between 6:30 a.m. and 10:00 a.m. or between 1:00 p.m. and 2:00 p.m. on days school is in session, using freezer trucks to maintain proper food safety and temperature during transport, with no delivery or fuel charges paid by the district. Sealed bids must be submitted via email to Carmen Fischer (fischercarmen@rsdmo.org) and Hilary Kulik (kulikhilary@rsdmo.org) by 9:30 a.m. CDT on April 24, 2026, with a public bid opening occurring at the same time and date at the Rockwood Child Nutrition Services Office, 17146 Manchester Road, Wildwood, Missouri, 63040. Awards will be made to the lowest responsive and responsible bidder using a 100-point evaluation scale considering bid price based on projected usage, compliance with specifications, product quality, and customer service references. The contract includes options to extend for up to two additional one-year terms at the same conditions, not to exceed three years total.

The solicitation contains no specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or other organizations. Bidders must provide proof of liability insurance with a minimum of $1,000,000 coverage with the district listed as additional insured, a Certificate of Good Standing, non-collusion affidavits, and debarment certifications. All pricing submitted must be firm for the entire contract period, though midterm cost adjustments are permitted only for manufacturer price increases of 5 percent or greater, supported by documentation submitted 30 days in advance. Bidders must specify minimum order requirements and indicate whether brand-specific freezer equipment will be supplied; the district assumes no maintenance responsibility for brand-specific units. Products must be domestically sourced where possible per USDA Buy American Provisions and must comply with all FDA requirements with a minimum 14-day duration prior to expiration. No specific budget range or award value is provided in the solicitation; pricing is to be determined based on competitive bids received. The district reserves the right to reject any or all bids, purchase items directly from growers or suppliers outside the contract, and terminate contracts with 30 days' notice for any reason or immediately for cause.