Dairy and Juice Scheduled Deliveries

The Texas Comptroller of Public Accounts Statewide Procurement Division is seeking bids for a comprehensive Dairy and Juice Scheduled Deliveries contract (IFB No. 304T-26-380M1) targeting the Texas Juvenile Justice Department (TJJD) and Department of Public Safety (DPS) locations. The solicitation covers an extensive range of dairy and juice products, including milk, butter, cottage cheese, yogurt, ice cream, and various fruit juices, with specific requirements for Grade A, pasteurized products that comply with FDA vitamin specifications and Buy American provisions. Delivery locations span multiple Texas cities, including El Paso, Edinburg, Mart, Harlingen, Gainesville, San Antonio, Brownwood, Giddings, and Austin. Key procurement dates include a pre-bid conference on 9/19/25, a questions submission deadline of 9/24/25, bid response due date of 10/13/25 at 1:30 pm Central Time, and a public bid opening on 10/14/25. The contract will initially run from the award date through November 30, 2026, with four potential one-year renewal options. Evaluation criteria will consider compliance with specifications, purchase price, and risk of vendor non-performance, with contractors required to provide detailed product specifications, nutritional information, and adhere to strict dairy and juice requirements for school meals.

The solicitation encourages participation from small, minority, and women-owned businesses, with contractors required to take affirmative steps to include these enterprises in subcontracting. Vendors must meet comprehensive insurance requirements, including comprehensive general liability, automobile liability, and workers' compensation coverage. While no specific incumbent vendors are mentioned, the contract includes restrictions on telecommunications and video surveillance equipment, prohibiting products from certain international technology companies. Potential contractors must comply with federal conditions, including civil rights regulations, anti-discrimination provisions, and environmental standards. The mandatory price sheet indicates approximately 218 line items with varying expected quantities, suggesting a large-scale food service contract. Although a precise contract value is not specified, the extensive product range and multiple delivery locations imply a significant procurement opportunity. Contractors will be required to submit monthly sales reports and comply with administrative requirements, with pricing structured as firm, all-inclusive fixed prices and potential annual adjustments using Consumer Price Index (CPI) or Producer Price Index (PPI) metrics.