Traffic Signal Repair Parts - CK04 COOP

Bergen County, New Jersey, is soliciting sealed bids for BC-BID-26-07 to establish a 12-month traffic signal repair parts supply contract commencing upon award date under the New Jersey Cooperative Purchasing Alliance (NJCPA) CK04 COOP framework. The procurement encompasses furnishing and delivering a comprehensive range of traffic signal components and repair parts, including eight-inch and 12-inch traffic signal heads (Econolite, Peek Traffic, and McCain brands), 16-inch LED pedestrian signals, traffic signal controller cabinets (four-phase and eight-phase configurations), structural components such as lighting standards and transformer bases, underground cable support systems, push button actuations, hardened Gigabit Ethernet switches, and high-definition dome camera positioning systems. All materials and equipment must comply with the most recent New Jersey Department of Transportation guidelines, current NEMA Standards, AASHTO standards for structural supports, and Institute of Transportation Engineers (ITE) and MUTCD requirements. Partial bids are acceptable, and vendors must submit all bids electronically through the Bonfire eProcurement platform at www.Bergenbids.com by Friday, February 27, 2026, at 12:00 Noon prevailing time. The procurement allows multiple vendor awards to provide the County flexibility in sourcing throughout the performance period, and all specifications and bid addenda are available at no cost through the County's website, with interested respondents advised to monitor the site regularly for updates. Qualified vendors must maintain Comprehensive General Liability insurance of at least $1,000,000 combined single limit, Comprehensive General Automobile Liability insurance of at least $1,000,000, and Workers' Compensation Insurance at statutory limits with Employer's Liability of at least $500,000, with the County named as an additional insured.

Bergen County recognizes four business certification categories for set-asides: Qualified Minority Business Enterprises (MBE), Qualified Women's Business Enterprises (WBE), Qualified Veteran Business Enterprises (VBE), and Qualified Small Business Enterprises (SBE), with certifications accepted from the New Jersey Department of Treasury, Port Authority of New York and New Jersey, NJ Transit, the United States Small Business Administration, and the United States Department of Veteran Affairs. All bidders must complete mandatory compliance certifications including the Statement of Ownership Disclosure, W9 Form for tax identification, Certification of Noninvolvement in Prohibited Activities in Russia or Belarus, Disclosure of Investment Activities in Iran Form, and Mandatory Affirmative Action Language compliance documentation (Exhibit A for goods and services). Successful vendors must extend identical pricing and terms to all cooperative members without deviation and are subject to a one percent administrative fee calculated quarterly based on total aggregate purchases, with sales reports due within 30 days of each calendar quarter end and payment due within 30 days thereafter. The solicitation does not specify pricing terms, set-asides amounts, incumbent vendor information, or specific funding ranges; however, vendors must represent that offered pricing is the lowest available to public agencies and must match any lower pricing found in pre-existing contracts. The contract is structured as a firm fixed-price agreement with prices FOB to the local unit's location and no price escalation authorized without written confirmation from the contracting agent, with contract term of two years unless otherwise specified and continuation contingent on the availability of funds in subsequent fiscal years.